TOWN OF DEER TRAIL, COLORADO
BOARD OF TRUSTEES
April 13, 2004
CALL TO ORDER
The Board of Trustees of the Town of Deer Trail met in regular session on Tuesday, April 13, 2004 at the Town Hall, 555 Second Avenue, Deer Trail, Colorado. Mayor Tink Rector called the meeting to order at 7:12 p.m.
Mayor: Tink Rector Trustees Present: Ralph Haight, Gary Lavoie, Russell Ness, Dutch Venter, Melvin Wood
Staff Present: Patti Owens, Town Clerk
Public Present: Sgt. Tammy Twombly, Bertha Rector
APPROVAL OF AGENDA
Trustee Lavoie added an agenda item to new business: Maintenance Schedule.
TRUSTEE LAVOIE MOVED, TRUSTEE HAIGHT SECONDED to approve the agenda with an addition to new business. The motion carried.
APPROVAL OF THE MINUTES
TRUSTEE WOOD MOVED, TRUSTEE NESS SECONDED to approve the March 2, 2004 regular meeting minutes. The motion carried.
TRUSTEE LAVOIE MOVED, TRUSTEE WOOD SECONDED to approve the March 16, 2004 special meeting minutes. The motion carried.
No one in attendance had any comments.
Water & Sewer
The Town Clerk reported water usage for the month of March, 2004 was 1,697,200. The average sewer flow for March was 35,792 gallons per day.
Colorado Division of Water Resources measured the distance from the surface to water level at the North Well and the Park Well. Water is 4.6 feet below the surface in the North Well and 8.75 feet below the surface in the Park Well.
The Town Clerk presented budget reports to the Board.
The Town Clerk reported that the Mayor had signed copies of the Site Application presented by GMS, Inc. last week. The Site Application, which includes sewer line replacement and sewer lagoon and lift station construction, will be presented to Tri-County Health, Arapahoe County, and DRCOG for approval. The Mayor reported he had tried to contact Kalvin Reed several times about the location of the lift station prior to signing the Site Application, but received no response.
Rural Development is requiring confirmation that proposed improvements will be installed within platted or dedicated rights-of-way and/or easements. Much of the sewer line replacement will occur in portions of Deer Trail, west of I-70, without platted or dedicated alley rights-of-way. Town Attorney Kathleen Harrington and GMS, Inc. offered four alternatives to meet Rural Development's requirements.
TRUSTEE HAIGHT MOVED, TRUSTEE LAVOIE SECONDED to instruct our Town Attorney to write a letter of opinion stating the facts of the existing alleys to be accompanied by an exhibit prepared by GMS, Inc. which will include photos showing the corridors being utilized as alleys by the general public. Voting was as follows: YES: Haight, Lavoie, Ness, Rector, Venter, Wood NO: None ABSTAIN: None ABSENT: Stoumbaugh The Mayor declared the motion carried.
Property scheduled for sewer main replacement on the east side of I-70 does not show improved public alleys. GMS, Inc. asked for Board approval to pursue secured easements from property owners encompassing the sewer mains.
TRUSTEE LAVOIE MOVED, TRUSTEE WOOD SECONDED to request easements from property owners on the east side of I-70 along Seventh Ave. Voting was as follows: YES: Lavoie, Ness, Rector, Venter, Wood, Haight NO: None ABSTAIN: None ABSENT: Stoumbaugh The Mayor declared the motion carried.
APPROVAL AND PAYMENT OF BILLS
TRUSTEE LAVOIE MOVED, TRUSTEE HAIGHT SECONDED to approve the payment of the bills. Voting was as follows:YES: Ness, Rector, Venter, Haight, Lavoie NO: None ABSTAIN: Wood ABSENT: Stoumbaugh The Mayor declared the motion carried.
The Board reviewed correspondence from Stan Kimble regarding the Town's legal counsel. The contract with the current Town Attorney, Kathleen Harrington, was also reviewed including her fee of $130/hr. as well as the procedure for her removal that is effective upon written notice. The Town Clerk presented a letter of recommendation from Ken Dingman for Jeffrey A. Lane.
TRUSTEE LAVOIE MOVED, TRUSTEE WOOD SECONDED to hire Stan Kimble as Town Attorney at a rate of $80/hour. Voting was as follows: YES: Rector, Venter, Wood, Lavoie, Ness NO: Haight ABSTAIN: None ABSENT: Stoumbaugh The Mayor declared the motion carried.
Swearing in of Trustees
The Town Clerk swore in Russell Ness, Gary Lavoie, and Ralph Haight as four-year trustees.
Selection of Mayor Pro Tem
TRUSTEE HAIGHT MOVED, TRUSTEE WOOD SECONDED to select Tami Stoumbaugh as Mayor Pro Tem. Voting was as follows: YES: Venter, Wood, Haight, Lavoie, Ness, Rector NO: None ABSTAIN: None ABSENT: Stoumbaugh The Mayor declared the motion carried.
Selection of Department Heads
The Mayor appointed department heads as follows: Health & Safety, Tami Stoumbaugh; Utilities, Gary Lavoie; Promotional & Planning, Russell Ness; Financial & Building, Ralph Haight; Parks & Rec, Dutch Venter; Streets, Melvin Wood; Employee Supervisor, Tink Rector.
Selection of Check Signers
TRUSTEE LAVOIE MOVED, TRUSTEE WOOD SECONDED that Dutch Venter, Tink Rector, and Patti Owens are designated check signers. The motion carried.
Removal of the large tree behind 604 First Ave. on Date Street was discussed. Mayor Rector has received a bid of $1,300 to remove and stump the tree. The Board will solicit more bids and tabled a decision until the May 4, 2004 regular meeting
TRUSTEE HAIGHT MOVED, TRUSTEE LAVOIE SECONDED that a Town Clean-up Day be held on May 15, 2004, 8 a.m. - 2 p.m. The motion carried.
The Town Clerk will contact Complete Dispose-All to reserve two 30-yard roll-off dumpsters.
Elks' Special Events Permit
TRUSTEE LAVOIE MOVED, MAYOR RECTOR SECONDED to approve the Elks' Special Events Permit for May 22, 2004. Voting was as follows: YES: Haight, Lavoie, Ness, Rector, Venter NO: None ABSTAIN: Wood ABSENT: Stoumbaugh The Mayor declared the motion carried.
The Board discussed maintenance duties, responsibilities, and scheduling.
The Board reviewed correspondence from Tri-County Health announcing the Town's reimbursement for $58 for larvicide used in the 2003 West Nile Virus season and asking for the Town's continued cooperation in mosquito control efforts.
DRCOG seeks a designated member from Deer Trail for their Board of Directors as well as a representative on their Water and Environmental Planning Committee. Ralph Haight volunteered for both positions.
Trustee Ness requested that tree branches be trimmed that are obstructing a stop sign at Fourth Ave. and Birch St. He also requested replacement of a missing street sign at the corner of Third Ave. and Elm St.
Trustee Lavoie asked that the Town order a 55-gallon drum of adulticide for this year's mosquito spraying.
Mayor Rector will instruct the maintenance man to trim the tree, replace the sign, and order the adulticide.
TRUSTEE HAIGHT MOVED, TRUSTEE VENTER SECONDED to adjourn the meeting. The motion carried.
The regular meeting was adjourned at 8:51 p.m.
Beryl H. Rector, Mayor
Patti K. Owens, Town Clerk