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TOWN OF DEER TRAIL, COLORADO BOARD OF TRUSTEES Regular Meeting April 3, 2007
CALL TO ORDER
The Board of Trustees of the Town of Deer Trail met in regular session on Tuesday, April 3, 2007 at the Town Hall, 555 Second Avenue, Deer Trail, Colorado. Mayor Jim Johnson called the meeting to order at 7:00 p.m.
ROLL CALL
Mayor Jim Johnson Trustees Present: Gary Lavoie Bob Sanger Tami Stoumbaugh Dutch Venter Melvin Wood
Staff Present: Patti Owens, Town Clerk
APPROVAL OF AGENDA
TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED to approve the agenda with the addition of an item to New Business - May Meeting Date. The motion carried.
APPROVAL OF THE MINUTES
TRUSTEE WOOD MOVED, TRUSTEE SANGER SECONDED to approve the March 6, 2007 regular meeting minutes. The motion carried.
PUBLIC COMMENTS
David Boyd presented a comparison of water/sewer rates with Bennett, Byers, Strasburg, and Deer Trail.
REPORTS
Water & Sewer The Town’s wells pumped 1.2 million gallons of water in March.
Mayor’s Report The Mayor had nothing to report.
Town Clerk’s Report Grants have been submitted to Arapahoe County Open Space for improvements at Spirit of the Prairie Park and to DOLA for a radio read meter system. APPROVAL AND PAYMENT OF BILLS
TRUSTEE STOUMBAUGH MOVED, TRUSTEE WOOD SECONDED to approve the payment of the bills. Voting was as follows: YES: Johnson, Lavoie, Sanger, Stoumbaugh, Venter, Wood NO: None ABSTAIN: None ABSENT: Fields The Mayor declared the motion carried.
UNFINISHED BUSINESS
Ordinance 237 - Water/Wastewater Fees
TRUSTEE SANGER MOVED, TRUSTEE STOUMBAUGH SECONDED to approve Ordinance 237 relative to usage rates to be assessed to those residents and nonresidents who use or who are connected to the Town water and wastewater system. Voting was as follows: YES: Lavoie, Sanger, Stoumbaugh, Johnson NO: Venter, Wood ABSTAIN: None ABSENT: Fields The Mayor declared the motion carried.
Ordinance 238 - Building Permit Fee
TRUSTEE STOUMBAUGH MOVED, TRUSTEE LAVOIE SECONDED to approve Ordinance 238 to impose an administrative fee for the issuance of building permits. Voting was as follows: YES: Sanger, Stoumbaugh, Wood, Johnson, Lavoie NO: Venter ABSTAIN: None ABSENT: Fields The Mayor declared the motion carried.
Wastewater Treatment Plant -Outlay Report
TRUSTEE STOUMBAUGH MOVED, TRUSTEE WOOD SECONDED to approve Outlay Report #15 for the wastewater project in the amount of $10,471.11. Voting was as follows: YES: Stoumbaugh, Venter, Wood, Johnson, Lavoie, Sanger NO: None ABSTAIN: None ABSENT: Fields The Mayor declared the motion carried.
-Surplus Funds Approximately $23,000 of grant money is remaining from the $1,000,000 the Town received from Rural Development for the wastewater project. The Board discussed options for use of the money.
TRUSTEE SANGER MOVED, TRUSTEE WOOD SECONDED to table a decision on the use of the $23,000 until the May regular Board meeting. The motion carried. -Biosolids Removal Construction Schedule The Board reviewed the schedule provided by Liquid Waste Management for removal of biosolids from the old sewer lagoon.
Bulk Water Customers’ Affidavit
The Board reviewed the affidavit presented by North Kiowa Bijou Groundwater Management District required from all bulk water customers who purchase more than 10,000 gallons of water from the Town.
TRUSTEE STOUMBAUGH MOVED, TRUSTEE SANGER SECONDED to approve the affidavit presented by North Kiowa Bijou Groundwater Management District for bulk water customers. Voting was as follows: YES: Wood, Johnson, Lavoie, Sanger, Stoumbaugh, Venter NO: None ABSTAIN: None ABSENT: Fields The Mayor declared the motion carried.
CDBG Paving The Board reviewed the Community Development Block Grants awarded for 2007. The Town will receive $4,404 for paving Grape Street from Second Avenue to the rodeo grounds; $5,600 for four concrete drain pans; and $48,353 for asphalt street paving on Birch St. (First Ave. to Second Ave.), Third Ave. (Birch St. to Cedar St.), and Second Ave. (Grape St. towards Holly St.).
NEW BUSINESS
Helipad Vic Behrens from the Rescue Squad asked for permission and support of the Town Board for construction of a helipad at Spirit of the Prairie Park, since the Town holds the lease with Union Pacific Railroad.
TRUSTEE WOOD MOVED, TRUSTEE LAVOIE SECONDED to approve sending a letter of support to the Union Pacific Railroad regarding construction of a helipad at Spirit of the Prairie Park, and asking for the Railroad’s approval. Voting was as follows: YES: Johnson, Lavoie, Sanger, Stoumbaugh, Venter, Wood NO: None ABSTAIN: None ABSENT: Fields The Mayor declared the motion carried.
Grooming Mower At the March, 2007, the Board approved purchase of a $4,500 mower deck for the John Deere tractor for mowing the WPA ditch. Upon further research, Strasburg Equipment reported that a mower deck is no longer available for the size of tractor the Town owns, though a $2,300 grooming mower is available, and had been tested by the Maintenance Man.
TRUSTEE WOOD MOVED, TRUSTEE STOUMBAUGH SECONDED to purchase a grooming mower from Strasburg Equipment at a cost of $2,300. Voting was as follows: YES: Lavoie, Sanger, Stoumbaugh, Venter, Wood, Johnson NO: None ABSTAIN: None ABSENT: Fields The Mayor declared the motion carried.
Clean-Up Day
TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED to sponsor two clean-up days in April, with first choice being Saturday and Sunday, April 21 and 22 with bad weather dates of April 28 and 29, or if that is not possible, the second choice being Saturday, April 21 and Saturday, April 28, providing as many dumpsters as needed. Voting was as follows: YES: Sanger, Stoumbaugh, Venter, Wood, Johnson, Lavoie NO: None ABSTAIN: None ABSENT: Fields The Mayor declared the motion carried.
Information will be obtained on restricted items.
TRUSTEE LAVOIE MOVED, MAYOR JOHNSON SECONDED to take a five-minute break at 8:00 p.m. The motion carried.
The meeting resumed at 8:05 p.m.
Part-Time Summer Help Additional Full-Time Maintenance Employee
Discussion was held on the need for an additional full-time maintenance employee, as well as part-time summer help.
TRUSTEE SANGER MOVED, TRUSTEE LAVOIE SECONDED to hire a full-time temporary maintenance employee, 18 years old, good driving record, $10/hr., 40 hrs./week, beginning May 1, with possibility of permanent, full-time employment. Voting was as follows: YES: Stoumbaugh, Venter, Wood, Johnson, Lavoie, Sanger NO: None ABSTAIN: None ABSENT: Fields The Mayor declared the motion carried.
The position will remain open until filled.
Sewer Tap - 135 Fourth Avenue
Kenny Owens’ sewer line is currently hooked to a service line which services four residences with one tap into the main line. He would like to unhook from the other three and connect his line directly to the main.
TRUSTEE VENTER MOVED, TRUSTEE SANGER SECONDED to table a decision until the May 8 regular Board meeting. The motion carried.
May Meeting Date
MAYOR JOHNSON MOVED, TRUSTEE LAVOIE SECONDED to change the May regular Board meeting from May 1 to May 8. Voting was as follows:
YES: Wood, Johnson, Lavoie, Sanger, Stoumbaugh, Venter NO: None ABSTAIN: None ABSENT: Fields The Mayor declared the motion carried.
TRUSTEES’ COMMENTS Trustee Venter asked about the progress on the demolition of the building on First Ave. Mayor Johnson reported that State Representative Debbie Stafford had been contacting state officials, including the Colorado Department of Health, and hoped to have something to report by the end of next week.
Trustee Venter asked about the process for Woodland Feed to construct a warehouse at First Avenue, and the enforcement of a five-feet setback since the building shares a common wall. The Board responded that when a building permit is submitted, that Woodland Feed could ask for a variance for the setback.
Trustee Sanger stated that citizens had asked him to thank Mayor Johnson for all he’d done for Town clean-up and improvements and asked him to stay the course and to please continue.
Trustee Lavoie stated that any senior citizens needing help with clean-up could contact him.
Trustee Lavoie expressed his desire to place a sales tax issue on the November, 2007 ballot, with all revenue going to streets.
The Board reviewed a letter submitted by George and Julie Robinson supporting the Board’s clean-up efforts.
ADJOURNMENT
The regular meeting was adjourned at 8:50 p.m.
______________________________ James F. Johnson, Mayor
ATTEST
__________________________ Patti K. Owens, Town Clerk
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