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TOWN OF DEER TRAIL, COLORADO

BOARD OF TRUSTEES

Regular Meeting

April 3, 2007

 

CALL TO ORDER

 

The Board of Trustees of the Town of Deer Trail met in regular session on Tuesday, April 3, 2007 at the Town Hall, 555 Second Avenue, Deer Trail, Colorado.  Mayor Jim Johnson called the meeting to order at 7:00 p.m.

 

ROLL CALL

               

                Mayor                    Jim Johnson         

                Trustees

                Present:                  Gary Lavoie

                                                Bob Sanger

                                                Tami Stoumbaugh

                                                Dutch Venter

                                                Melvin Wood

                                               

                Staff

                Present:                  Patti Owens, Town Clerk

                                               

APPROVAL OF AGENDA

 

TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED to approve the agenda with the addition of an item to New Business - May Meeting Date.  The motion carried.

 

APPROVAL OF THE MINUTES

 

TRUSTEE WOOD MOVED, TRUSTEE SANGER SECONDED to approve the March 6, 2007 regular meeting minutes.  The motion carried.

 

PUBLIC COMMENTS

 

David Boyd presented a comparison of water/sewer rates with Bennett, Byers, Strasburg, and Deer Trail.

 

REPORTS

 

Water & Sewer

The Town’s wells pumped 1.2 million gallons of water in March.

 

Mayor’s Report

The Mayor had nothing to report.

 

Town Clerk’s Report

Grants have been submitted to Arapahoe County Open Space for improvements at Spirit of the Prairie Park and to DOLA for a radio read meter system.

APPROVAL AND PAYMENT OF BILLS

 

TRUSTEE STOUMBAUGH MOVED, TRUSTEE WOOD SECONDED to approve the payment of the bills.  Voting was as follows:

                YES:                       Johnson, Lavoie, Sanger, Stoumbaugh, Venter, Wood

                NO:                         None

                ABSTAIN:            None

                ABSENT:               Fields

The Mayor declared the motion carried.

 

UNFINISHED BUSINESS

 

Ordinance 237 - Water/Wastewater Fees

 

TRUSTEE SANGER MOVED, TRUSTEE STOUMBAUGH SECONDED to approve Ordinance 237 relative to usage rates to be assessed to those residents and nonresidents who use or who are connected to the Town water and wastewater system.  Voting was as follows:

                YES:                        Lavoie, Sanger, Stoumbaugh, Johnson

                NO:                         Venter, Wood

                ABSTAIN:            None

                ABSENT:               Fields

The Mayor declared the motion carried.

 

Ordinance 238 - Building Permit Fee

 

TRUSTEE STOUMBAUGH MOVED, TRUSTEE LAVOIE SECONDED to approve Ordinance 238 to impose an administrative fee for the issuance of building permits.  Voting was as follows: 

                YES:                        Sanger, Stoumbaugh, Wood, Johnson, Lavoie

                NO:                         Venter

                ABSTAIN:            None

                ABSENT:               Fields

The Mayor declared the motion carried.

 

Wastewater Treatment Plant

-Outlay Report

 

TRUSTEE STOUMBAUGH MOVED, TRUSTEE WOOD SECONDED to approve Outlay Report #15 for the wastewater project in the amount of $10,471.11.  Voting was as follows:

                YES:                        Stoumbaugh, Venter, Wood, Johnson, Lavoie, Sanger

                NO:                         None

                ABSTAIN:            None

                ABSENT:               Fields

The Mayor declared the motion carried.

 

-Surplus Funds

Approximately $23,000 of grant money is remaining from the $1,000,000 the Town received from Rural Development for the wastewater project.  The Board discussed options for use of the money.

 

TRUSTEE SANGER MOVED, TRUSTEE WOOD SECONDED to table a decision on the use of the $23,000 until the May regular Board meeting.  The motion carried.

-Biosolids Removal Construction Schedule

The Board reviewed the schedule provided by Liquid Waste Management for removal of biosolids from the old sewer lagoon.

 

Bulk Water Customers’ Affidavit

 

The Board reviewed the affidavit presented by North Kiowa Bijou Groundwater Management District required from all bulk water customers who purchase more than 10,000 gallons of water from the Town.

 

TRUSTEE STOUMBAUGH MOVED, TRUSTEE SANGER SECONDED to approve the affidavit presented by North Kiowa Bijou Groundwater Management District for bulk water customers.  Voting was as follows:

                YES:                        Wood, Johnson, Lavoie, Sanger, Stoumbaugh, Venter

                NO:                         None

                ABSTAIN:            None

                ABSENT:               Fields

The Mayor declared the motion carried.

 

CDBG Paving

The Board reviewed the Community Development Block Grants awarded for 2007.  The Town will receive $4,404 for paving Grape Street from Second Avenue to the rodeo grounds; $5,600 for four concrete drain pans; and $48,353 for asphalt street paving on Birch St. (First Ave. to Second Ave.), Third Ave. (Birch St. to Cedar St.), and Second Ave. (Grape St. towards Holly St.).

 

NEW BUSINESS

 

Helipad

Vic Behrens from the Rescue Squad asked for permission and support of the Town Board for construction of a helipad at Spirit of the Prairie Park, since the Town holds the lease with Union Pacific Railroad.

 

TRUSTEE WOOD MOVED, TRUSTEE LAVOIE SECONDED to approve sending a letter of support to the Union Pacific Railroad regarding construction of a helipad at Spirit of the Prairie Park, and asking for the Railroad’s approval.  Voting was as follows:

                YES:                        Johnson, Lavoie, Sanger, Stoumbaugh, Venter, Wood

                NO:                         None

                ABSTAIN:            None

                ABSENT:               Fields

The Mayor declared the motion carried.

 

Grooming Mower

At the March, 2007, the Board approved purchase of a $4,500 mower deck for the John Deere tractor for mowing the WPA ditch.  Upon further research, Strasburg Equipment reported that a mower deck is no longer available for the size of tractor the Town owns, though a $2,300 grooming mower is available, and had been tested by the Maintenance Man.

 

TRUSTEE WOOD MOVED, TRUSTEE STOUMBAUGH SECONDED to purchase a grooming mower from Strasburg Equipment at a cost of $2,300.  Voting was as follows:

                YES:                        Lavoie, Sanger, Stoumbaugh, Venter, Wood, Johnson

                NO:                         None

                ABSTAIN:            None

                ABSENT:               Fields

The Mayor declared the motion carried.

 

Clean-Up Day

 

TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED to sponsor two clean-up days in April, with first choice being Saturday and Sunday, April 21 and 22 with bad weather dates of April 28 and 29, or if that is not possible, the second choice being Saturday, April 21 and Saturday, April 28, providing as many dumpsters as needed.  Voting was as follows:

                YES:                        Sanger, Stoumbaugh, Venter, Wood, Johnson, Lavoie

                NO:                         None

                ABSTAIN:            None

                ABSENT:               Fields

The Mayor declared the motion carried.

 

Information will be obtained on restricted items.

 

TRUSTEE LAVOIE MOVED, MAYOR JOHNSON SECONDED to take a five-minute break at 8:00 p.m.  The motion carried.

 

The meeting resumed at 8:05 p.m.

 

Part-Time Summer Help

Additional Full-Time Maintenance Employee

 

Discussion was held on the need for an additional full-time maintenance employee, as well as part-time summer help.

 

TRUSTEE SANGER MOVED, TRUSTEE LAVOIE SECONDED to hire a full-time temporary maintenance employee, 18 years old, good driving record, $10/hr., 40 hrs./week, beginning May 1, with possibility of permanent, full-time employment.  Voting was as follows:

                YES:                        Stoumbaugh, Venter, Wood, Johnson, Lavoie, Sanger

                NO:                         None

                ABSTAIN:            None

                ABSENT:               Fields

The Mayor declared the motion carried.

 

The position will remain open until filled.

 

Sewer Tap - 135 Fourth Avenue

 

Kenny Owens’ sewer line is currently hooked to a service line which services four residences with one tap into the main line.  He would like to unhook from the other three and connect his line directly to the main. 

 

TRUSTEE VENTER MOVED, TRUSTEE SANGER SECONDED to table a decision until the May 8 regular Board meeting.  The motion carried.

 

May Meeting Date

 

MAYOR JOHNSON MOVED, TRUSTEE LAVOIE SECONDED to change the May regular Board meeting from May 1 to May 8.  Voting was as follows:

 

                YES:                        Wood, Johnson, Lavoie, Sanger, Stoumbaugh, Venter

                NO:                         None

                ABSTAIN:            None

                ABSENT:               Fields

The Mayor declared the motion carried.

 

TRUSTEES’ COMMENTS

Trustee Venter asked about the progress on the demolition of the building on First Ave.  Mayor Johnson reported that State Representative Debbie Stafford had been contacting state officials, including the Colorado Department of Health, and hoped to have something to report by the end of next week.

 

Trustee Venter asked about the process for Woodland Feed to construct a warehouse at First Avenue, and the enforcement of a five-feet setback since the building shares a common wall.  The Board responded that when a building permit is submitted, that Woodland Feed could ask for a variance for the setback.

 

Trustee Sanger stated that citizens had asked him to thank Mayor Johnson for all he’d done for Town clean-up and improvements and asked him to stay the course and to please continue.

 

Trustee Lavoie stated that any senior citizens needing help with clean-up could contact him.

 

Trustee Lavoie expressed his desire to place a sales tax issue on the November, 2007 ballot, with all revenue going to streets.

 

The Board reviewed a letter submitted by George and Julie Robinson supporting the Board’s clean-up efforts.

 

ADJOURNMENT

 

The regular meeting was adjourned at 8:50 p.m.

 

 

 

______________________________

James F. Johnson, Mayor

 

ATTEST

 

 

 

__________________________

Patti K. Owens, Town Clerk