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TOWN OF DEER TRAIL, COLORADO

BOARD OF TRUSTEES

Regular Meeting

August 1, 2006

 

CALL TO ORDER

 

The Board of Trustees of the Town of Deer Trail met in regular session on Tuesday, August 1, 2006 at the Town Hall, 555 Second Avenue, Deer Trail, Colorado.  Mayor Jim Johnson called the meeting to order at 7:00 p.m.

 

ROLL CALL

               

                Mayor                    Jim Johnson         

                Trustees

                Present:                  Gary Lavoie

                                              Russell Ness

                                              Bob Sanger

                                              Tami Stoumbaugh

                                              Dutch Venter

                                              Melvin Wood

                                               

                Staff

                Present:                  Patti Owens, Town Clerk

                                              Susan Rector, Maintenance

                                              Susan Koepke, Maintenance

                                               

APPROVAL OF AGENDA

 

TRUSTEE LAVOIE MOVED, TRUSTEE WOOD SECONDED to approve the agenda.  The motion carried.

 

APPROVAL OF THE MINUTES

 

TRUSTEE LAVOIE MOVED, TRUSTEE WOOD SECONDED to approve the July 5, 2006 regular meeting minutes and July 11, 2006 special meeting minutes.  The motion carried.

 

PUBLIC COMMENTS

 

No comments were heard.

 

REPORTS

 

Water & Sewer

The Board reviewed the water and sanitation report submitted by Erik Tameler of ECO Resources. 

Erik reported that the alarm system at the lift station has not been working properly, and that GMS, Inc. and Interstate irrigation have been contacted and are preparing a solution.

 

Mayor’s Report

Mayor Jim Johnson thanked Susan Rector for all the work she has done over the past couple of months.

 

Trustee Ness added that Susan Koepke needed thanked for all the work she’d been doing this summer.

 

Trustee Bob Sanger asked if an inventory had been done of items in the shop and if not, he volunteered to help inventory.  Mayor Johnson stated that a running inventory will be kept of items purchased.

The Mayor reported that the drain pan at the corner of Second Ave. and Burton St. is being installed.

 

The additional $9,000 CDBG money will be put towards paving Elm St.  Mayor Johnson will attend a pre-con meeting with the paving company, Quality Paving, next week.  At that time, he will see how much it will cost to pave or seal coat the bike path in the Spirit of the Prairie Park with the $4,000 grant money available from Arapahoe County Open Space.

 

Maintenance Report

Maintenance employee, Susan Rector, submitted a report of the numerous major jobs completed in July and August.

The Board thanked her for her hard work.

 

Town Clerk's Report

Fireworks donations totaled $1,466.22.  Mortars need to be returned to the fireworks warehouse.

 

The Town Clerk had contacted Jesse Silverstein of Colorado Brownfields Foundation about the asbestos abatement on First Ave.  He will review the situation and notify the Town if financial help for the clean-up is available.

 

Per a Board directive, the Town Clerk asked Bennett’s code enforcement officer Harriet Stewart if she had interest in being a part-time code enforcement officer for Deer Trail.  She explained the system she uses at Bennett, and is willing to meet with the Town Board to answer any questions they may have.  A special meeting may be scheduled.

 

APPROVAL AND PAYMENT OF BILLS

 

TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED to approve the payment of the bills.  Voting was as follows:

                YES:                   Johnson, Lavoie, Ness, Sanger, Stoumbaugh, Venter, Wood

                NO:                    None

                ABSTAIN:            None

                ABSENT:              None

The Mayor declared the motion carried.

 

UNFINISHED BUSINESS

 

Dangerous Building Demolition

Per a report from HWS, the asbestos consultant, the timeline for the bidding and demolition of the building at 692 First Ave.  suggests a September 20, 2006 completion date.

 

Mayor Johnson will contact Representative Debbie Stafford for input and possible assistance.

 

Trencher Bids

Five bids for the 1983 Trencher were reviewed.  Bids were as follows:  Lee Ramsey, $1,002.00; Don Eastwood Drilling, $1,130.00; John Jolly, $1,252.10; Joe Lindsay, $1,360.00; and Kunkel Construction, $1,950.00.

 

TRUSTEE LAVOIE MOVED, TRUSTEE WOOD SECONDED to accept the bid for the trencher from Kunkel Construction, Inc. in the amount of $1,950.00.  Voting was as follows:

                YES:                  Lavoie, Ness, Sanger, Stoumbaugh, Venter, Wood, Johnson

                NO:                   None

                ABSTAIN:            None

                ABSENT:             None

The Mayor declared the motion carried.

 

NEW BUSINESS

 

Maintenance Man

The Board discussed hiring a full-time maintenance man.

 

TRUSTEE LAVOIE MOVED, TRUSTEE NESS SECONDED to hire Jim Hancock as full-time maintenance man on Wednesday, August 2 beginning at $15/hour with health and dental insurance coverage for him and his wife.  Voting was as follows:

                YES:                   Ness, Sanger, Stoumbaugh, Venter, Wood, Johnson, Lavoie

                NO:                    None

                ABSTAIN:            None

                ABSENT:              None

The Mayor declared the motion carried.

 

The Town pickup will not be available for Jim to take home for lunch.  The Mayor will be his supervisor.

 

Water/Sewer Operator

With a full-time maintenance man that can perform the day-to-day duties of the water/sewer systems, the Board evaluated cost estimates from operators to visit our facility a couple of times a month, rather than on a daily basis.

 

TRUSTEE LAVOIE MOVED, TRUSTEE SANGER SECONDED to replace water/wastewater operator ECO Resources, Inc. with Marion Wilson beginning Monday, August 7 at an approximate cost of $45/hr.  Voting was as follows:

                YES:                   Sanger, Stoumbaugh, Venter, Wood, Johnson, Lavoie, Ness

                NO:                    None

                ABSTAIN:            None

                ABSENT:              None

The Mayor declared the motion carried.

 

Resolution 06-05 – Participation in Colorado Trust

The Town will invest $50,000 in Colorado Trust.

 

TRUSTEE STOUMBAUGH MOVED, TRUSTEE NESS SECONDED to approve Resolution 06-05 authorizing the Town of Deer Trail to join with other local governments as a participant in the Colorado Local Government Liquid Asset Trust in order to pool funds for investment.  Voting was as follows:

                YES:                   Stoumbaugh, Venter, Wood, Johnson, Lavoie, Ness, Sanger

                NO:                    None

                ABSTAIN:            None

                ABSENT:             None

The Mayor declared the motion carried.

 

Clerk’s Training

The Town Clerk asked for Board approval to attend the Master Municipal Clerks’ Academy September 13-15 in Boulder.  Training topics will include grant writing, vital records, leadership, agendas, and tours of the Secretary of State’s office and State Liquor Enforcement Division’s headquarters.  Total cost of the training, $509, includes two nights in Boulder.  The Town Clerk may receive a scholarship for a portion of the cost.

 

TRUSTEE LAVOIE MOVED, TRUSTEE SANGER SECONDED to approve $509 for the Town Clerk to attend the Master Municipal Clerk’s Academy in Boulder, September 13-15.  Voting was as follows:

                YES:                   Venter, Wood, Johnson, Lavoie, Ness, Sanger, Stoumbaugh

                NO:                    None

                ABSTAIN:            None

                ABSENT:              None

The Mayor declared the motion carried.

 

Liquor License Renewal – Brown Derby

 

TRUSTEE LAVOIE MOVED, TRUSTEE SECONDED to approve the renewal of the liquor license for the Brown Derby.  Voting was as follows:

                YES:                   Wood, Johnson, Lavoie, Ness, Sanger, Stoumbaugh, Venter

                NO:                    None

                ABSTAIN:            None

                ABSENT:              None

The Mayor declared the motion carried.

 

Drain Pan Concrete Reimbursement

Hugh Johnson paid for concrete on Third Ave. between his property and Jim Johnson’s property.  Trustee Lavoie asked the Board if they would reimburse Hugh.

 

TRUSTEE LAVOIE MOVED, TRUSTEE VENTER SECONDED to reimburse Hugh Johnson $533.29 for the concrete in the drain pan on Third Avenue.  Voting was as follows:

                YES:                   Lavoie, Ness, Sanger, Stoumbaugh, Venter, Wood

                NO:                    None

                ABSTAIN:            Johnson

                ABSENT:              None

The Mayor declared the motion carried.

 

TRUSTEES' COMMENTS

 

Trustee Lavoie reported on Brownfields grant training sites.

 

Trustee Ness submitted his letter of resignation from the Board effective August 17, 2006.

 

TRUSTEE LAVOIE MOVED, TRUSTEE VENTER SECONDED to accept Trustee Ness’s letter of resignation with regret.  The motion carried.

 

ADJOURNMENT

 

TRUSTEE VENTER MOVED, TRUSTEE NESS SECONDED to adjourn the meeting.  The motion carried.

 

The regular meeting was adjourned at 8:13 p.m.

 

 

______________________________

James F. Johnson, Mayor

 

ATTEST

 

 

______________________________

Patti K. Owens, Town Clerk