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TOWN OF DEER TRAIL, COLORADO BOARD OF TRUSTEES Regular Meeting August 1, 2006
CALL TO ORDER
The Board of Trustees of the Town of Deer Trail met in regular session on Tuesday, August 1, 2006 at the Town Hall, 555 Second Avenue, Deer Trail, Colorado. Mayor Jim Johnson called the meeting to order at 7:00 p.m.
ROLL CALL
Mayor Jim Johnson Trustees Present: Gary Lavoie Russell Ness Bob Sanger Tami Stoumbaugh Dutch Venter Melvin Wood
Staff Present: Patti Owens, Town Clerk Susan Rector, Maintenance Susan Koepke, Maintenance
APPROVAL OF AGENDA
TRUSTEE LAVOIE MOVED, TRUSTEE WOOD SECONDED to approve the agenda. The motion carried.
APPROVAL OF THE MINUTES
TRUSTEE LAVOIE MOVED, TRUSTEE WOOD SECONDED to approve the July 5, 2006 regular meeting minutes and July 11, 2006 special meeting minutes. The motion carried.
PUBLIC COMMENTS
No comments were heard.
REPORTS
Water & Sewer The Board reviewed the water and sanitation report submitted by Erik Tameler of ECO Resources. Erik reported that the alarm system at the lift station has not been working properly, and that GMS, Inc. and Interstate irrigation have been contacted and are preparing a solution.
Mayor’s Report Mayor Jim Johnson thanked Susan Rector for all the work she has done over the past couple of months.
Trustee Ness added that Susan Koepke needed thanked for all the work she’d been doing this summer.
Trustee Bob Sanger asked if an inventory had been done of items in the shop and if not, he volunteered to help inventory. Mayor Johnson stated that a running inventory will be kept of items purchased. The Mayor reported that the drain pan at the corner of Second Ave. and Burton St. is being installed.
The additional $9,000 CDBG money will be put towards paving Elm St. Mayor Johnson will attend a pre-con meeting with the paving company, Quality Paving, next week. At that time, he will see how much it will cost to pave or seal coat the bike path in the Spirit of the Prairie Park with the $4,000 grant money available from Arapahoe County Open Space.
Maintenance Report Maintenance employee, Susan Rector, submitted a report of the numerous major jobs completed in July and August. The Board thanked her for her hard work.
Town Clerk's Report Fireworks donations totaled $1,466.22. Mortars need to be returned to the fireworks warehouse.
The Town Clerk had contacted Jesse Silverstein of Colorado Brownfields Foundation about the asbestos abatement on First Ave. He will review the situation and notify the Town if financial help for the clean-up is available.
Per a Board directive, the Town Clerk asked Bennett’s code enforcement officer Harriet Stewart if she had interest in being a part-time code enforcement officer for Deer Trail. She explained the system she uses at Bennett, and is willing to meet with the Town Board to answer any questions they may have. A special meeting may be scheduled.
APPROVAL AND PAYMENT OF BILLS
TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED to approve the payment of the bills. Voting was as follows: YES: Johnson, Lavoie, Ness, Sanger, Stoumbaugh, Venter, Wood NO: None ABSTAIN: None ABSENT: None The Mayor declared the motion carried.
UNFINISHED BUSINESS
Dangerous Building Demolition Per a report from HWS, the asbestos consultant, the timeline for the bidding and demolition of the building at 692 First Ave. suggests a September 20, 2006 completion date.
Mayor Johnson will contact Representative Debbie Stafford for input and possible assistance.
Trencher Bids Five bids for the 1983 Trencher were reviewed. Bids were as follows: Lee Ramsey, $1,002.00; Don Eastwood Drilling, $1,130.00; John Jolly, $1,252.10; Joe Lindsay, $1,360.00; and Kunkel Construction, $1,950.00.
TRUSTEE LAVOIE MOVED, TRUSTEE WOOD SECONDED to accept the bid for the trencher from Kunkel Construction, Inc. in the amount of $1,950.00. Voting was as follows: YES: Lavoie, Ness, Sanger, Stoumbaugh, Venter, Wood, Johnson NO: None ABSTAIN: None ABSENT: None The Mayor declared the motion carried.
NEW BUSINESS
Maintenance Man The Board discussed hiring a full-time maintenance man.
TRUSTEE LAVOIE MOVED, TRUSTEE NESS SECONDED to hire Jim Hancock as full-time maintenance man on Wednesday, August 2 beginning at $15/hour with health and dental insurance coverage for him and his wife. Voting was as follows: YES: Ness, Sanger, Stoumbaugh, Venter, Wood, Johnson, Lavoie NO: None ABSTAIN: None ABSENT: None The Mayor declared the motion carried.
The Town pickup will not be available for Jim to take home for lunch. The Mayor will be his supervisor.
Water/Sewer Operator With a full-time maintenance man that can perform the day-to-day duties of the water/sewer systems, the Board evaluated cost estimates from operators to visit our facility a couple of times a month, rather than on a daily basis.
TRUSTEE LAVOIE MOVED, TRUSTEE SANGER SECONDED to replace water/wastewater operator ECO Resources, Inc. with Marion Wilson beginning Monday, August 7 at an approximate cost of $45/hr. Voting was as follows: YES: Sanger, Stoumbaugh, Venter, Wood, Johnson, Lavoie, Ness NO: None ABSTAIN: None ABSENT: None The Mayor declared the motion carried.
Resolution 06-05 – Participation in Colorado Trust The Town will invest $50,000 in Colorado Trust.
TRUSTEE STOUMBAUGH MOVED, TRUSTEE NESS SECONDED to approve Resolution 06-05 authorizing the Town of Deer Trail to join with other local governments as a participant in the Colorado Local Government Liquid Asset Trust in order to pool funds for investment. Voting was as follows: YES: Stoumbaugh, Venter, Wood, Johnson, Lavoie, Ness, Sanger NO: None ABSTAIN: None ABSENT: None The Mayor declared the motion carried.
Clerk’s Training The Town Clerk asked for Board approval to attend the Master Municipal Clerks’ Academy September 13-15 in Boulder. Training topics will include grant writing, vital records, leadership, agendas, and tours of the Secretary of State’s office and State Liquor Enforcement Division’s headquarters. Total cost of the training, $509, includes two nights in Boulder. The Town Clerk may receive a scholarship for a portion of the cost.
TRUSTEE LAVOIE MOVED, TRUSTEE SANGER SECONDED to approve $509 for the Town Clerk to attend the Master Municipal Clerk’s Academy in Boulder, September 13-15. Voting was as follows: YES: Venter, Wood, Johnson, Lavoie, Ness, Sanger, Stoumbaugh NO: None ABSTAIN: None ABSENT: None The Mayor declared the motion carried.
Liquor License Renewal – Brown Derby
TRUSTEE LAVOIE MOVED, TRUSTEE SECONDED to approve the renewal of the liquor license for the Brown Derby. Voting was as follows: YES: Wood, Johnson, Lavoie, Ness, Sanger, Stoumbaugh, Venter NO: None ABSTAIN: None ABSENT: None The Mayor declared the motion carried.
Drain Pan Concrete Reimbursement Hugh Johnson paid for concrete on Third Ave. between his property and Jim Johnson’s property. Trustee Lavoie asked the Board if they would reimburse Hugh.
TRUSTEE LAVOIE MOVED, TRUSTEE VENTER SECONDED to reimburse Hugh Johnson $533.29 for the concrete in the drain pan on Third Avenue. Voting was as follows: YES: Lavoie, Ness, Sanger, Stoumbaugh, Venter, Wood NO: None ABSTAIN: Johnson ABSENT: None The Mayor declared the motion carried.
TRUSTEES' COMMENTS
Trustee Lavoie reported on Brownfields grant training sites.
Trustee Ness submitted his letter of resignation from the Board effective August 17, 2006.
TRUSTEE LAVOIE MOVED, TRUSTEE VENTER SECONDED to accept Trustee Ness’s letter of resignation with regret. The motion carried.
ADJOURNMENT
TRUSTEE VENTER MOVED, TRUSTEE NESS SECONDED to adjourn the meeting. The motion carried.
The regular meeting was adjourned at 8:13 p.m.
______________________________ James F. Johnson, Mayor
ATTEST
______________________________ Patti K. Owens, Town Clerk
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