The Board of Trustees of the Town of Deer Trail met in regular session on August 5, 2003 at the Town Hall, 555 Second Avenue, Deer Trail, Colorado. The meeting was called to order by Mayor Tink Rector at 7:00 p.m.

Mayor: Tink Rector. Trustees Present: Ralph Haight, Gary Lavoie, Russell Ness, Tami Stoumbaugh, Dutch Venter, Melvin Wood. Staff Present: Patti Owens, Town Clerk. Public Present: Bill Allison, Ilene Allison, Chris Garner, Courtney Garner, Robyn Lydick, Bertha Rector

TRUSTEE STOUMBAUGH MOVED, TRUSTEE WOOD SECONDED to approve the agenda. The motion carried.

TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED to approve the July 1, 2003 regular meeting minutes. The motion carried.

No one in attendance had comments.

The Town Clerk reported water usage for the month of July, 2003 was 4,703,200. Average sewer flow for July was 39,362 gallons per day.

Bids for painting and repair to the elevated water storage tank were considered.

MAYOR RECTOR MOVED, TRUSTEE LAVOIE SECONDED to table a decision on painting the elevated water storage tank to the September, 2003 regular meeting. The motion carried.

The Town Clerk presented the 2002 audit to the Board for review.

TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED to accept the 2002 audit. Voting was as follows:  YES: Haight, Lavoie, Ness, Rector, Stoumbaugh, Venter, Wood  NO: None  ABSENT: None

The Mayor declared the motion carried.

The maintenance man continues to conduct playground and park inspections.

The Town received the new swing set. It will be erected soon.

The Town Clerk reported on a July 8, 2003 review of CDBG projects conducted by Marcy Griffin from Arapahoe County. She stated the Town needs to include the approximate CDBG grant funds in each year's budget. Approximately $10,000 will be available in 2004.

Per a phone call from Jason Meyer, GMS, Inc., DRCOG will review the project's Utility Plan on Wednesday, Aug. 6 in Denver. Board members are invited to attend. GMS had received a call from Rural Development and our sewer project cannot be funded with this cycle's money, but will be considered in the next cycle in approximately 60 to 90 days.

The Town Clerk reported on the July Clerks' Institute and thanked the board for allowing her to attend.

TRUSTEE STOUMBAUGH MOVED, TRUSTEE WOOD SECONDED to approve the payment of the bills. Voting was as follows:  YES: Lavoie, Ness, Rector, Stoumbaugh, Venter, Wood  NO: None  ABSTAIN: Haight  ABSENT: None

The Mayor declared the motion carried.

TRUSTEE STOUMBAUGH MOVED, TRUSTEE LAVOIE SECONDED to set the dollar amount for all penalties in Section 7 of Ordinance 213 at $1,000. Voting was as follows:

YES: Lavoie, Rector, Stoumbaugh, Venter, Wood, Haight  NO: Ness  ABSENT: None

The Mayor declared the motion carried.

TRUSTEE STOUMBAUGH MOVED, TRUSTEE WOOD SECONDED to schedule a public hearing for Ordinance 213 adopting the Uniform Building Code, Uniform Fire Code, Uniform Mechanical Code, Uniform Plumbing Code, and National Electrical Code by reference on Tuesday, September 5 at 7:00 p.m. at the Deer Trail Town Hall. Voting was as follows:  YES: Ness, Rector, Stoumbaugh, Venter, Wood, Haight, Lavoie  NO: None  ABSENT: None

The Mayor declared the motion carried.

Bill and Ilene Allison submitted four water and three sewer permits for approval. The three sewer permits were requested for lots in Block 42, Union Pacific First Addition. Three of the water permits were requested for lots in Block 42, Union Pacific First Addition and one was in Block 49, Union Pacific First Addition. The board referred Mr. and Mrs. Allison to Ordinance No. 202 regarding providing of or extension of municipal services to platted undeveloped real property within the Town of Deer Trail. The board expressed willingness to issue water and sewer permits in Block 42 as soon as the Allisons complied with Ordinance 202's requirements of submission of a plan for streets including a survey. The Town will seek the Town's engineer's opinion on the proposal as well as any other experts' opinions as deemed necessary.

TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED to approve the Allison's water permit application for Lot 1, Block 49, Union Pacific Second Addition (welding shop). The motion carried.

Helen Turecek submitted five water and five sewer permits for approval in Turecek Estates. Helen was referred to Ordinance 201 regarding subdivision regulations and procedures for real property within the Town of Deer Trail. In accordance with the ordinance, Mrs. Turecek will submit a development plan. Mrs. Turecek asked if she could submit another water and another sewer permit at that time, bringing the total to six each. The board told her she could submit the additional water permit and sewer permit.

Per §29-4-205, Mayor Rector reappointed Dick and Joanne Robinson as Bijou Manor Housing Authority Commissioners.

The Town's wastewater operator, Wayne Ramey, with Ramey Environmental Compliance, Inc. (REC, Inc.) has gone into partnership with another operator and the name of the company has changed to A & R Environmental Services, Inc. (ARES, Inc.). Because of the name change, ARES, Inc. submitted an Operational Contract to replace the one previously held with REC, Inc.

TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED to approve the Operational Contract with A & R Environmental Services, Inc. Voting was as follows:  YES: Rector, Stoumbaugh, Venter, Wood, Lavoie, Ness  NO: None  ABSTAIN: Haight  ABSENT: None

The Mayor declared the motion carried.

The board discussed the continuance of the annual Rodeo Run.

TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED to host the annual Rodeo Run. The motion carried. Volunteers will be sought to help with the run on Sunday, August 31. Trustee Wood will ask the Elks if they would be willing to serve the breakfast.

Mayor Rector read a thank you note from the Town Clerk to the board regarding summer Town Hall hours and the Clerks' Institute.

TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED to adjourn the meeting. The motion carried. The regular meeting was adjourned at 8:16 p.m.

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Beryl H. Rector, Mayor

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Patti K. Owens, Town Clerk