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TOWN OF DEER TRAIL, COLORADO

BOARD OF TRUSTEES

Regular Meeting

August 5, 2008

 

 

CALL TO ORDER

 

The Board of Trustees of the Town of Deer Trail met in regular session on Tuesday, August 5, 2008 at the Town Hall, 555 Second Avenue, Deer Trail, Colorado.  Mayor Frank Fields called the meeting to order at 7:00 p.m.

 

ROLL CALL

               

                Mayor:                   Frank Fields         

                Trustees

                Present:                  David Boyd

                                                Robert Hardwick

                                                Gerald Mergl

                                                Harry Venter

                                                Melvin Wood

                                                                               

                Staff

                Present:                  Patti Owens, Town Clerk

                                               

APPROVAL OF AGENDA

 

TRUSTEE WOOD MOVED, TRUSTEE BOYD SECONDED to approve the agenda with the addition of a Mayor’s report and New Business addition of Town Maintenance Position.  The motion carried.

 

APPROVAL OF THE MINUTES

 

TRUSTEE WOOD MOVED, TRUSTEE MERGL SECONDED to approve the July 1, 2008 regular meeting minutes.  The motion carried.

 

PUBLIC COMMENTS

 

The Town Clerk read letters submitted by Hayley Whitehead regarding dogs running at large, and Courtney Garner regarding vicious dogs and dogs running at large.

 

Phillip Steel asked about Trustee Tami Stoumbaugh’s Board meeting attendance and the Board’s intention to remedy the situation.  He also voiced concerns about the postal service’s database.

 

Kendra Boyd asked that something be done about Tami Stoumbaugh’s Board meeting attendance.

 

Robert Copley asked why the lawn at the park looked so bad and why it was only being watered once a week.  He asked if the Board had any success getting the speed limit on First Avenue reduced.  Mayor Fields responded that the Board would continue to pursue the issue.

 

Copley asked the Board to ask the Colorado Department of Transportation to cut down the asphalt on First Avenue.

 

Copley asked if the Town has a development business plan and what they plan to do to keep things from being static.  He broached the subject of installing sidewalks in Town.

 

Copley asked why the Town doesn’t have a municipal court.

 

REPORTS

 

Water & Sewer

The Town’s wells pumped 3,757,400 gallons of water in July, 2008.

 

Mayor’s Report

The Mayor reported that 220 packages of potato chips, donated by Frito Lay, were left over from the Community Picnic and wanted suggestions for their use.

 

TRUSTEE VENTER MOVED, TRUSTEE BOYD SECONDED to donate the chips to the Deer Trail Senior Class for use at their upcoming Deer Trail Rodeo concessions.  The motion carried.

 

Mayor Fields had received a request for the Town to donate water to a gymkhana organization to wet down the arena at the Jockey Club Grounds, one night a week for the next five weeks, valued at $100-$150 dollars.

 

TRUSTEE VENTER MOVED, TRUSTEE WOOD SECONDED to donate water to the gymkhana group.  Voting was as follows:

                YES:                        Boyd, Fields, Hardwick, Mergl, Venter, Wood

                NO:                         None

                ABSTAIN:            None

                ABSENT:               Stoumbaugh

 

APPROVAL AND PAYMENT OF BILLS

 

TRUSTEE WOOD MOVED, TRUSTEE BOYD SECONDED to approve the payment of the bills.  Voting was as follows:

                YES:                       Fields, Hardwick, Mergl, Venter, Wood, Boyd

                NO:                         None

                ABSTAIN:            None

                ABSENT:               Stoumbaugh

The Mayor declared the motion carried.

 

UNFINISHED BUSINESS

 

CDBG Paving

The Board reviewed bids submitted for the CDBG paving project.  Bids were as follows:  Kiewet Western Co., $18.30/sq. yd.; Colorado Asphalt Services, $14.50/sq. yd.; Asphalt Specialties Co., Inc., $14.25/sq. yd.; Aggregate Industries, $13.55/sq. yd.; Quality Paving Co., $11.03/sq. yd.

 

TRUSTEE HARDWICK MOVED, TRUSTEE BOYD SECONDED to accept the bid from Quality Paving Co. @ $11.03/sq. yd for Holly St. and Second Ave. and request a bid from the company for subgrade work on those two streets, approximately 4,000 square yards.  Voting was as follows:

                YES:                        Hardwick, Mergl, Venter, Wood, Boyd, Fields

                NO:                         None

                ABSTAIN:            None

                ABSENT:               Stoumbaugh

The Mayor declared the motion carried.

 

The Town Clerk will contact Quality Paving Co. about a bid for subgrade work.

 

 

Liquor License Renewal – Brown Derby

 

TRUSTEE HARDWICK MOVED, TRUSTEE BOYD SECONDED to approve the Brown Derby’s application for liquor license renewal.  Voting was as follows:

                YES:                        Mergl, Venter, Wood, Boyd, Fields, Hardwick

                NO:                         None

                ABSTAIN:            None

                ABSENT:               Stoumbaugh

The Mayor declared the motion carried.

 

Arapahoe County Animal Control Agreement

Arapahoe County Animal Control submitted an updated agreement for Board approval.  The major change in the agreement was the increase in trip fee to Deer Trail from $50 per trip to $125 per trip.

 

Lengthy discussion was held on Animal Control options.

 

TRUSTEE HARDWICK MOVED, MAYOR FIELDS SECONDED to approve the agreement with Arapahoe County Animal Control.  Voting was as follows:

                YES:                        Wood, Boyd, Fields, Hardwick, Mergl

                NO:                         Venter

                ABSTAIN:            None

                ABSENT:               Stoumbaugh

The Mayor declared the motion carried.

 

The agreement is effective immediately.

 

Vacation of 12th Street

Judd Behrens asked the Board to consider vacating 12th Street adjacent to his property at 1394 First Avenue.  A plat map of the area was reviewed.  Vacation of 12th Street could affect access to lots east of the property.  No action was taken.

 

Sewer Tap

Archie Lloyd, 785 Third Avenue, would like to place another mobile home on his lot at 785 Third Avenue.  He has requested an additional sewer tap on the property.  He will use the existing water line for the additional trailer.

 

TRUSTEE HARDWICK MOVED, TRUSTEE BOYD SECONDED to approve a new sewer tap at 785 Third Avenue pending submittal of a sewer tap application and fee of $3,500.  Voting was as follows:

                YES:                        Wood, Boyd, Fields, Hardwick, Mergl

                NO:                         Venter

                ABSTAIN:            None

                ABSENT:               Stoumbaugh

The Mayor declared the motion carried.

 

Town Clean-Up Day

 

TRUSTEE HARDWICK MOVED, TRUSTEE BOYD SECONDED to schedule a Town clean-up day on Saturday, Sept. 6, 8:00 a.m., with three roll-off dumpsters from Swim’s Disposal.  Voting was as follows:

                YES:                        Boyd, Fields, Hardwick, Mergl, Venter, Wood

                NO:                         None

                ABSTAIN:            None

                ABSENT:               Stoumbaugh

The Mayor declared the motion carried.

 

 

Town Maintenance Position

Town Maintenance Man Darren Kunkel submitted his two-week notice with his final day being August 14.

 

TRUSTEE HARDWICK MOVED, TRUSTEE VENTER SECONDED to advertise the maintenance position for two weeks in the I-70 Scout and Tri-County Tribune at $14/hour, with pre-employment drug testing, backhoe and road grader experience or willing to train, and general water and wastewater maintenance duties.  Voting was as follows:

                YES:                        Fields, Hardwick, Mergl, Venter, Wood, Boyd

                NO:                         None

                ABSTAIN:            None

                ABSENT:               Stoumbaugh

The Mayor declared the motion carried.

 

TRUSTEES’ COMMENTS

Board members complimented the Community Picnic.

 

ADJOURNMENT

 

TRUSTEE WOOD MOVED, MAYOR FIELDS SECONDED to adjourn the meeting.  The motion carried.

 

The regular meeting was adjourned at 8:37 p.m.

 

 

______________________________

Frank Fields, Mayor

 

ATTEST

 

 

__________________________

Patti K. Owens, Town Clerk