Make your own free website on Tripod.com

TOWN OF DEER TRAIL, COLORADO

BOARD OF TRUSTEES

Regular Meeting

August 9, 2005

CALL TO ORDER

The Board of Trustees of the Town of Deer Trail met in regular session on Tuesday, August 9, 2005 at the Town Hall, 555 Second Avenue, Deer Trail, Colorado with Mayor Pro Tem Tami Stoumbaugh presiding. This is a continuation of the Tuesday, August 2, 2005 regular meeting.

ROLL CALL

Mayor Pro Tem: Tami Stoumbaugh  Trustees Present: Gary Lavoie, Russell Ness, Dutch Venter, Melvin Wood

Staff Present: Patti Owens, Town Clerk; Randy Eldringhoff, Maintenance

APPROVAL OF AGENDA

TRUSTEE LAVOIE MOVED, TRUSTEE WOOD SECONDED to approve the agenda. The motion carried.

APPROVAL OF THE MINUTES

TRUSTEE WOOD MOVED, TRUSTEE LAVOIE SECONDED to approve the July 5, 2005 regular meeting minutes. The motion carried.

PUBLIC PARTICIPATION

No one in attendance had comments.

REPORTS

Water & Sewer

-Readings

The Town Clerk reported water usage for the month of July, 2005 was 4,291,000 gallons. The sewer flow meter recorded readings of 36,582 gallons of flow per day in July.

East Well Pump Replacement

TRUSTEE NESS MOVED, TRUSTEE LAVOIE SECONDED to accept the bid of Hamacher Well Works in the amount of $4,964.67 to replace the pump in the East Well. Voting was as follows:  YES: Lavoie, Ness, Stoumbaugh, Venter, Wood  NO: None  ABSTAIN: None  ABSENT: None

The Mayor Pro Tem declared the motion carried

Town Clerk's Report

The Town Clerk had no report.

APPROVAL AND PAYMENT OF BILLS

TRUSTEE NESS MOVED, TRUSTEE LAVOIE SECONDED to approve the payment of the bills. Voting was as follows:  YES: Ness, Stoumbaugh, Venter, Wood Lavoie  NO: None  ABSTAIN: None  ABSENT: None

The Mayor Pro Tem declared the motion carried.

UNFINISHED BUSINESS

Trustee Appointment

Three citizens submitted letters of interest to fill the Trustee position vacated by Ralph Haight: David Boyd, James Johnson, and David Norris.

TRUSTEE NESS MOVED, TRUSTEE STOUMBAUGH SECONDED to appoint David Norris as Trustee. Voting was as follows:  YES: Venter, Ness  NO: Stoumbaugh, Wood, Lavoie  ABSTAIN: None  ABSENT: None

The Mayor Pro Tem declared the motion defeated.

TRUSTEE LAVOIE MOVED, TRUSTEE VENTER SECONDED to appoint James Johnson as Trustee. Voting was as follows:  YES: Venter, Wood, Lavoie, Ness, Stoumbaugh  NO: None  ABSTAIN: None  ABSENT: None

The Mayor Pro Tem declared the motion carried.

Trustee Johnson was sworn in.

The remaining Board vacancy will be advertised in the local papers for two weeks. Letters from the two citizens not chosen at this meeting will be reconsidered.

CDBG Asphalt Paving Project

TRUSTEE STOUMBAUGH MOVED, TRUSTEE LAVOIE SECONDED to accept the bid of $85,952.00 from Colorado Asphalt Services for the 2005 CDBG Asphalt Paving Project. Voting was as follows:  YES: Wood, Johnson, Lavoie, Ness, Stoumbaugh, Venter  NO: None

ABSTAIN: None  ABSENT: None

The Mayor Pro Tem declared the motion carried.

Since the passing of Mayor Rector, the Town is unable to do the necessary street preparation for paving.

Colorado Asphalt Services offered to do the street preparation work at cost.

Arapahoe County has offered unused Community Development Block Grant money to the Town for that additional portion of the project. The money is available by amendment to the original contract and bidding by contractors.

TRUSTEE LAVOIE MOVED, TRUSTEE NESS SECONDED to bid out the street preparation. Voting was as follows:  YES: Johnson, Lavoie, Ness, Stoumbaugh, Venter, Wood  NO: None  ABSTAIN: None  ABSENT: None

The Mayor Pro Tem declared the motion carried.

At the July school board meeting, Mayor Rector asked if the school would be willing to help pay for some asphalt and curb and gutter behind the school on Third Avenue. The school board will make a decision at the August 29, 2005 meeting.

TRUSTEE LAVOIE MOVED, TRUSTEE NESS SECONDED to include Fir Street and Grape Street from First Avenue to Second Avenue in the paving project, with any remaining project money to be used to pave as much of Third Avenue behind the school as possible. Voting was as follows:  YES: Lavoie, Ness, Venter, Wood, Johnson  NO: Stoumbaugh  ABSTAIN: None  ABSENT: None

The Mayor Pro Tem declared the motion carried.

Sewer Project

-Fence at 125 Ivy St.

Discussion was held about the new lift station installed at 125 Ivy St.

TRUSTEE STOUMBAUGH MOVED, TRUSTEE LAVOIE SECONDED to install a 6' privacy fence at the cost not to exceed $450 at 125 Ivy Street upon approval of the property owner. Voting was as follows:  YES: Ness, Stoumbaugh, Venter, Wood, Johnson, Lavoie  NO: None  ABSTAIN: None  ABSENT: None

The Mayor Pro Tem declared the motion carried.

NEW BUSINESS

Gated Pipe Bids

TRUSTEE LAVOIE MOVED, TRUSTEE WOOD SECONDED to advertise for sealed bids in the Tri-County Tribune for one week, 600' of 8" gated aluminum pipe. Voting was as follows:  YES: Stoumbaugh, Venter, Wood, Johnson, Lavoie, Ness,   NO: None  ABSTAIN: None

ABSENT: None

The Mayor Pro Tem declared the motion carried.

Bids will be opened at the September 6 Board meeting.

Road Maintenance/Mosquito Spraying

Discussion was held on road maintenance. Board members asked that roads be bladed at least one day a week and especially after moisture. Mosquito spraying will be done twice a week, on Tuesdays and Fridays. If the maintenance man is not available, Trustee Lavoie offered to spray on Friday evenings if the sprayer is loaded onto the pickup.

Housing Authority Commissioner Appointment

Mayor Pro Tem Stoumbaugh reappointed Charmaine Ness as Commissioner for Housing Authority of Deer Trail for a term expiring June, 2010.

Street Closure

Trustee Wood reported that the Elks will have a large crowd on Saturday, Aug. 13 from approximately 11 a.m. to 3 p.m. and asked for permission to close portions of Second Avenue and Elm Street alongside the Elks lodge as necessary.

TRUSTEE LAVOIE MOVED, TRUSTEE NESS SECONDED to close the portion of Second Avenue from Boyd's driveway north to Elm Street and the portion of Elm Street from Second Avenue east to the Elks' parking lot on Saturday, Aug. 13 from approximately 11 a.m. - 3 p.m. The motion carried. Trustee Wood abstained from voting.

TRUSTEES' COMMENTS

Trustee Ness asked that the trees be cut in the WPA ditch and that tree branches be trimmed along Hwy. 40 across from the Brown Derby.

The last day for the Town's temporary summer employee, Jeremy Eastwood, is Thursday, Aug. 18.

TRUSTEE VENTER MOVED, TRUSTEE LAVOIE SECONDED to hire Jim Sparks, part-time, as needed, at $10/hour. Voting was as follows:

YES: Venter, Wood, Johnson, Lavoie, Ness, Stoumbaugh  NO: None  ABSTAIN: None  ABSENT: None

The Mayor Pro Tem declared the motion carried.

ADJOURNMENT

TRUSTEE LAVOIE MOVED, TRUSTEE JOHNSON SECONDED to adjourn the meeting. The motion carried.

The regular meeting was adjourned at 8:54 p.m.

______________________________

Tamara Stoumbaugh, Mayor Pro Tem

ATTEST

______________________________

Patti K. Owens, Town Clerk