TOWN OF DEER TRAIL, COLORADO

BOARD OF TRUSTEES

Regular Meeting

December 2, 2008

CALL TO ORDER

The Board of Trustees of the Town of Deer Trail met in regular session on Tuesday, December 2, 2008 at the Town Hall, 555 Second Avenue, Deer Trail, Colorado.  Mayor Frank Fields called the meeting to order at 7:00 p.m.

ROLL CALL

                Mayor:                   Frank Fields         

                Trustees

                Present:                  David Boyd

Robert Hardwick

                                                John Monnahan

                                                Harry Venter                                                        

                Staff

                Present:                  Patti Owens, Town Clerk

APPROVAL OF AGENDA

TRUSTEE BOYD MOVED, TRUSTEE MONNAHAN SECONDED to approve the agenda with the addition of Town Clerk Reports.  The motion carried.

Trustee Mergl arrived at 7:02 p.m.

APPROVAL OF THE MINUTES

TRUSTEE MONNAHAN MOVED, TRUSTEE BOYD SECONDED to approve the November 4, 2008 regular meeting minutes.  The motion carried.

PUBLIC COMMENTS

No public comments were offered.

REPORTS

Water & Sewer

The Town’s wells pumped 1,112,000 gallons of water in November, 2008.

Town Clerk Reports

The Board reviewed a Property Survey conducted by the Town’s insurance company, CIRSA.  CIRSA recommended several issues be addressed including wiring containment in the North well house, installing a tip-out for a downspout on the side of the Town Hall, extending the guardrail at the lift station facility at First Ave. and Ivy St., evaluating the drainage on the north end of Centennial Park, and two small issues in the Town Hall shop.

The Town Clerk gave the Board an update and timeline on the recall petitions for David Boyd, Robert Hardwick, and Dutch Venter.

The Town Clerk gave an update on a possible initiative ordinance.

APPROVAL AND PAYMENT OF BILLS

TRUSTEE HARDWICK MOVED, TRUSTEE BOYD SECONDED to approve the payment of the bills.  Voting was as follows:

                YES:                       Boyd, Fields, Hardwick, Mergl, Monnahan, Venter

                NO:                         None

                ABSTAIN:            None

                ABSENT:               Wood

The Mayor declared the motion carried.

UNFINISHED BUSINESS

Helicopter Pad

Trustee Monnahan addressed the installation of a helicopter landing pad adjacent to the property owned by Spur Mountain Timber, west of the Union Pacific Railroad tracks.  When Spur Mountain Timber’s property was annexed into the Town in April, 2008, the annexation agreement included dedication of 1.5 acres of land for the purpose of installing the landing pad.

TRUSTEE MONNAHAN MOVED, TRUSTEE BOYD SECONDED to table further discussion on the helicopter landing pad to the January 6, 2009 regular Board meeting.  The motion carried.

Sewer/Water Taps

Trustee Monnahan addressed concerns about allowing property owners to tap into their own water/sewer lines in order to allow mobile homes to be placed on lots where homes already exist, naming the Archie Lloyd residence at 785 Third Avenue and another property on Second Avenue.

Trustee Boyd stated that the Board would look at the water/sewer issues on a case-by-case basis.

The Town Clerk will present the Board with applicable water/sewer ordinances at the January 6, 2009 regular Board meeting.

Sheriff’s Sale of Property – 376 First Avenue

A Sheriff’s Sale has been scheduled for Thursday, Dec. 18 for the Reigle property at 376 First Avenue.  Besides the Town’s lien of $9,221.19, the amount of unpaid property taxes on the property is $5,122.26.

TRUSTEE BOYD MOVED, TRUSTEE HARDWICK SECONDED the Town bid of $9,221.19 on the property at 376 First Avenue, the amount of expenses incurred by the Town.  Voting was as follows:

                YES:                        Fields, Hardwick, Monnahan, Venter, Boyd

                NO:                         Mergl

                ABSTAIN:            None

                ABSENT:               Wood

If the Town is the high bidder on the property, the Town will receive a Certificate of Purchase.  At the end of 15 days, if the owner’s do not redeem the property, the Town will receive a Sheriff’s Deed and be responsible for the $5,122.26 delinquent property taxes.

2009 Budget

Resolution 08-09 To Adopt the 2009 Budget

TRUSTEE HARDWICK MOVED, TRUSTEE BOYD SECONDED to approve Resolution 08-09 adopting a final budget and summarizing revenues and expenditures for each fund for the Town of Deer Trail, Colorado, during the calendar year beginning January 1, 2009 and ending December 31, 2009.  Voting was as follows:

                YES:                        Hardwick, Mergl, Monnahan, Venter, Boyd, Fields

                NO:                         None

                ABSTAIN:            None

                ABSENT:               Wood

The Mayor declared the motion carried.

Resolution 08-10 – To Appropriate Sums of Money

TRUSTEE BOYD MOVED, TRUSTEE HARDWICK SECONDED to approve Resolution 08-10 appropriating sums of money to the various funds and departments in the amount and for the purpose as set forth below for the Town of Deer Trail, Colorado, for the 2009 budget year.  Voting was as follows:

                YES:                        Mergl, Monnahan, Venter, Boyd, Fields, Hardwick

                NO:                         None

                ABSTAIN:            None

                ABSENT:               Wood

The Mayor declared the motion carried.

Resolution 08-11 – To Certify the 2009 Mill Levy

TRUSTEE HARDWICK MOVED, TRUSTEE BOYD SECONDED to approve Resolution 08-11 levying general property taxes for the year 2009, to aid in the operation of and help defray the costs of government for the Town of Deer Trail, Colorado for the 2009 budget year.  Voting was as follows:

                YES:                        Monnahan, Venter, Boyd, Fields, Hardwick, Mergl

                NO:                         None

                ABSTAIN:            None

                ABSENT:               Wood

The Mayor declared the motion carried.

NEW BUSINESS

Dangerous Animals

David Boyd reported that residents concerned about dangerous animals may call Arapahoe County Sheriff’s Department who will respond and enforce the applicable state statute.

Qualifications for Board Members

Trustee Boyd presented an ordinance that would specify certain qualifications for Town Board members and requiring criminal background investigations on prospective candidates and appointees.

TRUSTEE HARDWICK MOVED, TRUSTEE BOYD SECONDED to refer the ordinance to the Town Attorney Stan Kimble for an opinion.  Voting was as follows:

                YES:                        Venter, Boyd, Fields, Hardwick, Mergl, Monnahan

                NO:                         None

                ABSTAIN:            None

                ABSENT:               Wood

The Mayor declared the motion carried.

Nuisance Ordinances

TRUSTEE BOYD MOVED to repeal the nuisance ordinance and subsequent amending ordinances, Nos. 233, 236, 239, and 241.  The motion died for lack of a second.

TRUSTEE HARDWICK MOVED, TRUSTEE BOYD SECONDED to review Ordinances 233, 236, 239, and 241 at the January 6, 2008 regular board meeting.  The motion carried.

Voting was as follows:

                YES:                        Boyd, Fields, Hardwick, Mergl, Monnhan, Venter

                NO:                         None

                ABSTAIN:            None

                ABSENT:               Wood

TRUSTEES’ COMMENTS

No trustees’ comments were offered.

ADJOURNMENT

MAYOR FIELDS adjourned the regular meeting at 7:53 p.m.

______________________________

Frank Fields, Mayor

ATTEST

__________________________

Patti K. Owens, Town Clerk