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TOWN OF DEER TRAIL, COLORADO

BOARD OF TRUSTEES

Regular Meeting

December 7, 2004

 

CALL TO ORDER

The Board of Trustees of the Town of Deer Trail met in regular session on Tuesday, December 7, 2004 at the Town Hall, 555 Second Avenue, Deer Trail, Colorado. Mayor Tink Rector called the meeting to order at 7:00 p.m.

ROLL CALL

Mayor: Tink Rector  Trustees Present: Ralph Haight, Gary Lavoie, Tami Stoumbaugh, Dutch Venter, Melvin Wood

Staff Present: Patti Owens, Town Clerk; Randy Eldringhoff, Maintenance

APPROVAL OF AGENDA

TRUSTEE LAVOIE MOVED, TRUSTEE WOOD SECONDED to approve the agenda. The motion carried.

APPROVAL OF THE MINUTES

TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED to approve the November 3, 2004 regular meeting minutes. The motion carried.

PUBLIC PARTICIPATION

No one in attendance had comments.

REPORTS

Water & Sewer

-Readings

The Town Clerk reported water usage for the month of November, 2004 was 1,316,500 gallons. The sewer flow meter was destroyed in a power outage on November 1. No sewer flow meter readings were available for the month of November. The insurance company paid to replace the flow meter and it was installed earlier this week.

Financial

The Town Clerk presented budget reports for the major funds.

Energy and Mineral Impact Assistance Drainage Study Grant

On December 1, 2004, the Town applied for an Energy and Mineral Impact Assistance grant for a drainage study. The Board initially approved a $30,000 application with a 30% match ($9,000). After review and research, DRCOG may be able to provide approximately $15,000 in mapping to the project, bringing the total cost to $15,000. The Department of Local Affairs will recommend that the Town of Deer Trail pay more than a 30% match because of the amount of money the Town has in reserves. The $9,000 that the Board approved would then be a 60% match. A final decision will be made on the grant within the next couple of months.

Arapahoe County Open Space Program Grants

The Town received a grant application for the Arapahoe County Open Space Program. Grant funds may be used for Open Space, Parks, Trails, and Management and Maintenance Projects. Grants are limited to $250,000 and the County encourages a minimum 25% match. This item will be addressed again at the January, 2005 Board meeting.

APPROVAL AND PAYMENT OF BILLS

TRUSTEE WOOD MOVED, TRUSTEE HAIGHT SECONDED to approve the payment of the bills. Voting was as follows:  YES: Haight, Lavoie, Rector, Stoumbaugh, Venter, Wood  NO: None  ABSTAIN: None  ABSENT: Ness

The Mayor declared the motion carried.

UNFINISHED BUSINESS

Sewer Project

TRUSTEE WOOD MOVED, TRUSTEE HAIGHT SECONDED to approve Resolution 04-18 to appoint Mayor Rector and Trustee Venter to sign, file, and execute the note and any other documents required to establish the checking account with First National Bank designated for disbursement of the Rural Development Funds and to approve Mayor Rector, Trustee Venter, and the Town Clerk as authorized signers for the checking account. Voting was as follows:  YES: Lavoie, Rector, Stoumbaugh, Venter, Wood, Haight  NO: None  ABSTAIN: None  ABSENT: Ness

The Mayor declared the motion carried.

TRUSTEE HAIGHT MOVED, TRUSTEE LAVOIE SECONDED to send a list of the Town's businesses to GMS, Inc. and Bill Hogrewe to help distinguish between commercial wastewater users and non-commercial wastewater users. Voting was as follows:  YES: Rector, Stoumbaugh, Venter, Wood, Haight, Lavoie  NO: None  ABSTAIN: None  ABSENT: Ness

The Mayor declared the motion carried.

TRUSTEE LAVOIE MOVED, TRUSTEE WOOD SECONDED to schedule a special meeting on Thursday, Dec. 16 at 6:00 p.m. to discuss the upcoming wastewater project with GMS, Inc. The motion carried.

The wastewater project contractors will not be required to replace fences across platted alleys that need to be taken down in order to facilitate the project.

2005 Budget

TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED to adopt Resolution 04-19 to adopt the 2005 budget. Voting was as follows:  YES: Venter, Wood, Haight, Lavoie, Rector, Stoumbaugh  NO: None  ABSTAIN: None  ABSENT: Ness

The Mayor declared the motion carried.

TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED to adopt Resolution 04-20 to appropriate sums of money. Voting was as follows:  YES: Wood, Haight, Lavoie, Rector, Stoumbaugh, Venter  NO: None  ABSTAIN: None  ABSENT: Ness

The Mayor declared the motion carried.

TRUSTEE LAVOIE MOVED, TRUSTEE WOOD SECONDED to adopt Resolution 04-21 to certify the 2005 mill levy with the understanding if the figure changes within the next week, the Town Clerk is authorized to make that change. Voting was as follows:  YES: Haight, Lavoie, Rector, Stoumbaugh, Venter, Wood  NO: None  ABSTAIN: None  ABSENT: Ness

The Mayor declared the motion carried.

NEW BUSINESS

Shop Improvements

The shop needs to be altered in order to accommodate the sewer jetter truck the Town purchased in November. Bids were reviewed for oil heaters, gas heaters, foam insulation, fiberglass insulation, and a concrete floor. Several other options were discussed. More research will be done.

Resolution 04-22 - General Fund Supplemental Budget

TRUSTEE STOUMBAUGH MOVED, TRUSTEE LAVOIE SECONDED to adopt Resolution 04-22 appropriating additional sums of money to defray expenses in excess of amounts budgeted for the Town of Deer Trail. Voting was as follows:  YES: Lavoie, Rector, Stoumbaugh, Venter, Wood, Haight  NO: None  ABSTAIN: None  ABSENT: Ness

The Mayor declared the motion carried.

Resolution 04-23 - Sewer Fund Supplemental Budget

TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED to adopt Resolution 04-23 appropriating additional sums of money to defray expenses in excess of amounts budgeted for the Town of Deer Trail. Voting was as follows:  YES: Rector, Stoumbaugh, Venter, Wood, Haight, Lavoie  NO: None  ABSTAIN: None  ABSENT: Ness

The Mayor declared the motion carried.

Water Fundamentals Course

TRUSTEE HAIGHT MOVED, TRUSTEE WOOD SECONDED to approve $350 for Randy Eldringhoff's tuition at the Water Fundamentals Course in Boulder, January 10-14, 2005. Voting was as follows:  YES: Stoumbaugh, Venter, Wood, Haight, Lavoie, Rector  NO: None

ABSTAIN: None  ABSENT: Ness

The Mayor declared the motion carried.

Liquor License Renewal

TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED to renew the liquor license for The Corner. Voting was as follows:  YES: Venter, Wood, Haight, Lavoie, Rector, Stoumbaugh  NO: None  ABSTAIN: None  ABSENT: Ness

The Mayor declared the motion carried.

Equipment Purchase

Possible purchase of a used street sweeper was discussed.

TRUSTEE WOOD MOVED, TRUSTEE LAVOIE SECONDED to go into executive session to discuss the purchase, acquisition, lease, transfer, or sale of real, personal, or other property interest under C.R.S. 24-6-402(4)(a). Voting was as follows:  YES: Wood, Haight, Lavoie, Rector, Stoumbaugh, Venter  NO: None  ABSTAIN: None  ABSENT: Ness

The Mayor declared the motion carried.

The Board of Trustees went into executive session at 7:43 p.m.

The regular meeting resumed at 7:55 p.m.

TRUSTEES' COMMENTS

Trustee Lavoie asked why the Christmas star on the water tower wasn't working properly. According to the maintenance man, apparently when the water tank was last painted, some of the bulbs were damaged. The Board does not want the bulbs replaced and the star will be shut off. Erecting a star on one of the water tanks east of Town was discussed. The maintenance man will contact Frank Fields about welding a star.

ADJOURNMENT

TRUSTEE LAVOIE MOVED, TRUSTEE VENTER SECONDED to adjourn the meeting. The motion carried.

The regular meeting was adjourned at 7:59 p.m.

______________________________

Beryl H. Rector, Mayor

ATTEST

______________________________

Patti K. Owens, Town Clerk