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TOWN OF DEER TRAIL, COLORADO

BOARD OF TRUSTEES

Regular Meeting

December 9, 2003

 

CALL TO ORDER

The Board of Trustees of the Town of Deer Trail met in regular session on December 9, 2003 at the Town Hall, 555 Second Avenue, Deer Trail, Colorado. The meeting was called to order by Mayor Tink Rector at 7:00 p.m.

ROLL CALL

Mayor: Tink Rector  Trustees Present: Ralph Haight, Gary Lavoie, Russell Ness, Tami Stoumbaugh, Dutch Venter, Melvin Wood  Staff Present: Patti Owens, Town Clerk

Public Present: Bill Allison, Ilene Allison, Harold Ponserella, Tami Twombly, Ron Schaffer, Glenn Kunkel, Jim Sparks

APPROVAL OF AGENDA

TRUSTEE LAVOIE MOVED, TRUSTEE WOOD SECONDED to approve the agenda with an addition to unfinished business and two additions to new business. The motion carried.

APPROVAL OF THE MINUTES

TRUSTEE NESS MOVED, TRUSTEE LAVOIE SECONDED to approve the November 4, 2003 regular meeting minutes. The motion carried.

PUBLIC PARTICIPATION

Ron Schaffer requested that after the Town plows snow, they dig out driveways. Trustee Lavoie responded that after large snow storms, the Town will dig out driveways of senior citizens upon request.

Schaffer reported that our NOAA weather radios are still not transmitting emergency signals and asked if the Town could do anything to remedy the situation. The Board responded that Schaffer, who has been in contact with NOAA officials, seemed to be doing all that could be done.

REPORTS

Water & Sewer

-Readings

The Town Clerk reported water usage for the month of November, 2003 was 1,553,900. The average sewer flow for November was 33,924 gallons per day.

Financial

Current 2003 budget reports were presented to the Board. All funds were under budget.

Safety Committee

The Safety Committee had nothing to report.

CDBG Grant

TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED the 2004 CDBG grant money be used for asphalt on Date Street. Voting was as follows:  YES: Haight, Lavoie, Ness, Rector, Stoumbaugh, Venter, Wood  NO: None  ABSTAIN: None  ABSENT: None  The Mayor declared the motion carried.

GMS, Inc. Sewer Project

The Town Clerk reported that surveyors from GMS, Inc. would begin surveying for the upcoming sewer project in a couple of days.

Carter Annexation

Correspondence from the Town Attorney indicated that the Carters need to have their property surveyed before the annexation can continue. Water rights, a cost agreement, tax certificate, and title commitment were discussed. The Carters will not be required to pay for costs of the annexation until it is completed, and will not be required to present a title commitment.

CGFOA/CMCA Conference

The Town Clerk reported on the Colorado Government Finance Officers' Association/Colorado Municipal Clerks' Association Conference held in Keystone in November and thanked the Board for allowing her to attend.

APPROVAL AND PAYMENT OF BILLS

TRUSTEE STOUMBAUGH MOVED, TRUSTEE WOOD SECONDED to approve the payment of the bills. Voting was as follows:  YES: Lavoie, Ness, Rector, Stoumbaugh, Venter, Wood  NO: None

ABSTAIN: Haight  ABSENT: None  The Mayor declared the motion carried.

UNFINISHED BUSINESS

Second Avenue Lift Station

Per the Colorado Department of Public Health and Environment, the lift station on Second Avenue may only service five homes at this time. According to our engineers, GMS, Inc., the lift station may be used to its capacity of 12-15 homes if it is included in the upcoming sewer project's Site Application at a cost of approximately $4,000.

TRUSTEE LAVOIE MOVED, TRUSTEE NESS SECONDED to include the Second Avenue lift station in the upcoming sewer project at a cost of $4,000. Voting was as follows:  YES: Ness, Rector, Stoumbaugh, Venter, Wood, Haight, Lavoie  NO: None  ABSTAIN: None  ABSENT: None

The Mayor declared the motion carried.

Water & Sewer Permits

-Bill & Ilene Allison

Bill and Ilene Allison presented a replat proposal for their property on First Avenue which included vacating a portion of First Avenue and an alley. Discussion was held on the possibility of trading the vacated property for other property.

TRUSTEE HAIGHT MOVED, TRUSTEE NESS SECONDED to call the Town Attorney for advisement on the issue. Voting was as follows:  YES: Haight, Ness  NO: Rector, Stoumbaugh, Venter, Wood, Lavoie  ABSTAIN: None  ABSENT: None  The Mayor declared the motion defeated.

TRUSTEE LAVOIE MOVED, TRUSTEE WOOD SECONDED to accept the replat vacating First Avenue between Eleventh and Twelfth Streets and Blocks 42 and 50 and vacating the alley on Block 42, Second Addition to Deer Trail. Voting was as follows:  YES: Stoumbaugh, Venter, Wood, Lavoie, Ness, Rector  NO: Haight  ABSTAIN: None  ABSENT: None  The Mayor declared the motion carried.

TRUSTEE STOUMBAUGH MOVED, TRUSTEE LAVOIE SECONDED to approve Ordinance 214 vacating a portion of First Avenue located between Eleventh Street and Twelfth Street between Blocks 42 and 50, and vacating the alley on Block 42, Second Addition to the Town of Deer Trail.  Voting was as follows:  YES: Venter, Wood, Lavoie, Rector, Stoumbaugh  NO: Haight, Ness  ABSTAIN: None  ABSENT: None  The Mayor declared the motion carried.

TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED to approve a water and a sewer tap on Lot 2 and a water and a sewer tap on Lot 3 of the Allison Subdivision replat 30 days after publication of Ordinance 214 at a cost of $2,000/tap. The motion carried.

-Helen Turecek

Helen Turecek was not present to discuss her request of ten water and ten sewer taps in Turecek Estates. Before the Board can act on Mrs. Turecek's request, requirements of Ordinance 201 must be met.

-Robert Beavers

Robert Beavers submitted application forms and payment for one water and one sewer permit for his property on Seventh Avenue, Block 31, Lot 10.

TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED to approve the water and sewer permits submitted by Robert Beavers on Seventh Avenue, Block 31, Lot 10. The motion carried.

Personnel Policy

-Resolution 03-03

TRUSTEE STOUMBAUGH MOVED, TRUSTEE LAVOIE SECONDED to approve Resolution 03-05 adopting certain revisions to the Town of Deer Trail Personnel Handbook. The motion carried.

2004 Budget

-Resolution 03-04 To Adopt the 2004 Budget

-Resolution 03-05 To Appropriate Sums of Money

-Resolution 03-06 To Certify the 2004 Mill Levy

TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED to approve Resolution 03-04 To Adopt the 2004 Budget, Resolution 03-05 To Appropriate Sums of Money, and Resolution 03-06 To Certify the 2004 Mill Levy. Voting was as follows:  YES: Wood, Haight, Lavoie, Ness, Rector, Stoumbaugh, Venter  NO: None  ABSTAIN: None  ABSENT: None  The Mayor declared the motion carried.

NEW BUSINESS

Jerry-Lees Restaurant & Tavern

-Sewer Line Replacement

-Building Permit

-Parking Lot

Glenn Kunkel told the Board he will be installing a new sewer line on the north end of Jerry-Lees and will abandon the old line. He reported he will be doing remodeling on the northwest side of his building. He also asked the Board's opinion about using a portion of Spirit of the Prairie Park for a graveled overflow parking lot that can accommodate 30-40 cars.

The Board responded favorably to sewer line replacement and remodeling. They told Kunkel that the Spirit of the Prairie Park property is leased from the railroad and that the Jockeyettes also have an interest in the park. The Board expressed concern about drivers in the Park.

Building Permit

-Matt Owens

TRUSTEE LAVOIE MOVED, TRUSTEE WOOD SECONDED to approve the building permit submitted by Matt Owens for a home and garage at 520 Tenth Ave. The motion carried.

Sales Tax

TRUSTEE STOUMBAUGH MOVED, TRUSTEE LAVOIE SECONDED to place sales/use tax on the April, 2004 ballot. Voting was as follows:  YES: Haight, Lavoie, Ness, Rector, Stoumbaugh, Wood  NO: Venter  ABSTAIN: None  ABSENT: None  The Mayor declared the motion carried.

At the January 6, 2004 regular Board meeting, the Board will schedule a work study session for sales tax.

Wastewater Sampling Contract

TRUSTEE HAIGHT MOVED, TRUSTEE WOOD SECONDED to terminate our wastewater sampling operational contract with A & R Environmental Services effective January 31, 2004. The motion carried.

The Town will pull samples in December or January and have them analyzed at a lab other than the one currently used by A & R.

Special Events Permit

-B.P.O.E. #2307

TRUSTEE STOUMBAUGH MOVED, TRUSTEE LAVOIE SECONDED to approve the Elks' Special Events Permit for Wednesday, December 31.

Trustee Wood abstained from voting because of a conflict of interest. The motion carried.

Cell Phone

TRUSTEE LAVOIE MOVED, TRUSTEE HAIGHT SECONDED to provide the maintenance man with a cell phone with basic service not to exceed $40/month. Voting was as follows:  YES: Lavoie, Ness, Stoumbaugh, Wood, Haight  NO: Rector, Venter  ABSTAIN: None  ABSENT: None  The Mayor declared the motion carried.

Trash Pump

TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED the Town purchase a two-inch trash pump with suction and discharge hoses not to exceed $1,500. Voting was as follows:

YES: Ness, Rector, Stoumbaugh, Venter, Wood, Haight, Lavoie  NO: None  ABSTAIN: None

ABSENT: None  The Mayor declared the motion carried.

Curfew Ordinance

TRUSTEE STOUMBAUGH MOVED, TRUSTEE LAVOIE SECONDED to adopt Ordinance 215 establishing a curfew for minors. Voting was as follows:  YES: Rector, Stoumbaugh, Wood, Haight, Lavoie, Ness  NO: Venter  ABSTAIN: None  ABSENT: None  The Mayor declared the motion carried.

Employees' Christmas Bonus

TRUSTEE LAVOIE MOVED, TRUSTEE HAIGHT SECONDED to give the employees a Christmas bonus with an increase of $25 more than last year, the Town Clerk $225 and the Maintenance Man $125. Voting was as follows:  YES: Stoumbaugh, Venter, Wood, Haight, Lavoie, Ness, Rector  NO: None  ABSTAIN: None  ABSENT: None  The Mayor declared the motion carried.

Donation to Elks' Christmas Party

TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED to give a $200 donation to the Elks for their annual Christmas party. Voting was as follows:  YES: Venter, Wood, Lavoie, Ness, Rector, Stoumbaugh  NO: Haight  ABSTAIN: None  ABSENT: None  The Mayor declared the motion carried.

CORRESPONDENCE

Correspondence from Galaxy Cablevision reporting a basic rate increase was addressed.

A letter from ReMax was presented to the Board regarding the Town's possible interest in purchasing property at 537 Second Ave.

ADJOURNMENT

TRUSTEE LAVOIE MOVED, TRUSTEE WOOD SECONDED to adjourn the meeting. The motion carried. The regular meeting was adjourned at 8:47 p.m.

______________________________

Beryl H. Rector, Mayor

ATTEST

______________________________

Patti K. Owens, Town Clerk