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TOWN OF DEER TRAIL, COLORADO

BOARD OF TRUSTEES

Regular Meeting

February 1, 2005

 

CALL TO ORDER

The Board of Trustees of the Town of Deer Trail met in regular session on Tuesday, February 1, 2005 at the Town Hall, 555 Second Avenue, Deer Trail, Colorado. Mayor Tink Rector called the meeting to order at 7:08 p.m.

ROLL CALL

Mayor: Tink Rector  Trustees Present: Gary Lavoie, Russell Ness, Tami Stoumbaugh, Dutch Venter, Melvin Wood

Staff Present: Patti Owens, Town Clerk; Randy Eldringhoff, Maintenance

APPROVAL OF AGENDA

TRUSTEE STOUMBAUGH MOVED, TRUSTEE WOOD SECONDED to approve the agenda with the addition of Shop Improvements to Reports. The motion carried.

APPROVAL OF THE MINUTES

TRUSTEE LAVOIE MOVED, TRUSTEE WOOD SECONDED to approve the January 4, 2005 regular meeting minutes and the January 20, 2005 special meeting minutes. The motion carried.

PUBLIC PARTICIPATION

No one in attendance had comments.

REPORTS

Water & Sewer

-Readings

The Town Clerk reported water usage for the month of January, 2005 was 1,232,900 gallons. The sewer flow meter recorded readings of 42,958 gallons of flow per day in January.

Sewer Project

-User Charge System

The Board reviewed several aspects of the proportional rate wastewater user charge system to be implemented to pay for the upcoming sewer project including accounts that are currently unmetered, properties that are unoccupied during portions of the year, basic fees, businesses, etc.

TRUSTEE WOOD MOVED, TRUSTEE NESS SECONDED to take a five-minute break. The motion carried.

The regular meeting reconvened at 8:01 p.m.

TRUSTEE STOUMBAUGH MOVED, TRUSTEE LAVOIE SECONDED to charge every residential or commercial unit the monthly basic water and wastewater fee plus the average metered winter usage per unit regardless of occupancy of the property. Voting was as follows:

YES: Lavoie, Ness, Rector, Stoumbaugh, Wood  NO: Venter  ABSTAIN: None  ABSENT: Haight

The Mayor declared the motion carried.

TRUSTEE STOUMBAUGH MOVED, TRUSTEE LAVOIE SECONDED that for the purpose of setting the sewer rate for any unknown usage, the average user flow of 5,857 gallons per month be used until the account can be reviewed for actual usage in the months of December, January, and February. Voting was as follows:  YES: Ness, Rector, Stoumbaugh, Wood, Lavoie  NO: Venter

ABSTAIN: None  ABSENT: Haight

The Mayor declared the motion carried.

Attorney Stan Kimble will be contacted about the Town's position on alleys that are not platted, but have been graveled after the sewer project, including the Town's ability to maintain access to those alleys.

-Newsletter Insertion

The Town Clerk presented a timeline for the upcoming wastewater improvement project that will be included in the February, 2005 newsletter.

-Letters

The Town Clerk presented a letter that is to be sent to all property owners affected by the upcoming project. A different letter will be sent to Kalvin Reed informing him of the status of the lift station portion of the project.

-Vaccination Clinic

The Town Clerk reported that Strasburg Veterinary Clinic has scheduled its annual vaccination clinic at the Town Hall on Saturday, Feb. 19, 8 a.m. - noon.

-Shop Improvements

Mayor Rector reported that the shop had been raised, the door had been fixed, and the heater installed. The Mayor reported that the project is under budget, and asked for Board approval for installation of a concrete floor.

TRUSTEE LAVOIE MOVED, TRUSTEE NESS SECONDED to install a six-inch concrete floor with rebar in the shop at a cost not to exceed $3,000. Voting was as follows:  YES: Rector, Stoumbaugh, Venter, Wood, Lavoie, Ness  NO: None  ABSTAIN: None  ABSENT: Haight

APPROVAL AND PAYMENT OF BILLS

TRUSTEE WOOD MOVED, TRUSTEE STOUMBAUGH SECONDED to approve the payment of the bills. Voting was as follows:

YES: Stoumbaugh, Venter, Wood, Lavoie, Ness, Rector  NO: None  ABSTAIN: None  ABSENT: Haight

The Mayor declared the motion carried.

UNFINISHED BUSINESS

Arapahoe County Open Space Program Grant

No action was taken on the 2005 Arapahoe County Open Space Program Grant.

Water Shut-Off Policy

TRUSTEE NESS MOVED, TRUSTEE LAVOIE SECONDED that all delinquent water payments be made to the Town Clerk during regular business hours and that discontinued water service be resumed during regular business hours only. Voting was as follows:

YES: Venter, Wood, Lavoie, Ness, Rector, Stoumbaugh  NO: None  ABSTAIN: None  ABSENT: Haight

The Mayor declared the motion carried.

Water shut-offs will be done at 9:00 a.m. on shut-off day.

NEW BUSINESS

Sewer Tap

TRUSTEE LAVOIE MOVED, TRUSTEE WOOD SECONDED to approve a sewer tap for Leona Allison at 874 First Ave. at a cost of $2,000. The motion carried.

Ordinance 221 - Tap Fees

At the January 20, 2005 special meeting, the Board of Trustees approved an increase in sewer and water tap fees from $2,000 to $3,500 each. The Board wanted it passed as an emergency ordinance, effective immediately.

TRUSTEE STOUMBAUGH MOVED, TRUSTEE NESS SECONDED to approve Ordinance 221, relative to an increase in water and sewer tap fees to $3,500 each. Voting was as follows:  YES: Wood, Lavoie, Ness, Rector, Stoumbaugh, Venter  NO: None  ABSTAIN: None

ABSENT: Haight

The Mayor declared the motion carried.

2005 Centennial Park Maintenance

Centennial Park Maintenance for 2005 was discussed.

TRUSTEE LAVOIE MOVED, TRUSTEE NESS SECONDED to extend the Centennial Park maintenance agreement with Bobbie Bell for the two years of 2005 and 2006, April through September, with a $25/month increase, bringing her monthly payment to $300/month. Voting was as follows:  YES: Lavoie, Ness, Rector, Stoumbaugh, Venter, Wood  NO: None  ABSTAIN: None  ABSENT: Haight

The Mayor declared the motion carried.

Software

The Town Clerk presented information on Caselle, a utility billing software. She presented quotes on the billing software as well as payroll, accounts, and general ledger software.

No action was taken on the purchase of software. The item will again be discussed at the March 1, 2005 regular board meeting.

Building Permit

Keith Swain presented a building permit for remodeling at his property at 537 Second Ave. Mr. Swain also included a check for $20 for the .25% Arapahoe County Open Space tax.

TRUSTEE STOUMBAUGH MOVED, TRUSTEE WOOD SECONDED to approve the building permit submitted by Keith Swain for remodeling at 537 Second Ave. Voting was as follows  YES: Ness, Rector, Stoumbaugh, Venter, Wood, Lavoie  NO: None

ABSTAIN: None  ABSENT: Haight

The Mayor declared the motion carried.

In earlier correspondence, Town Attorney Stan Kimble advised, for auditing purposes, any Arapahoe County Open Space Tax collected by the Town be deposited into the Town's General Fund account with reimbursement to the County by Town check.

Fence Permit

The Board of Trustees discussed issuing permits for fences.

TRUSTEE LAVOIE MOVED, TRUSTEE NESS SECONDED to table further discussion of fence permits to the March 1, 2005 regular meeting. The motion carried.

Elks' Special Events Permit

The Elks submitted a special events permit for February 12, 2005.

TRUSTEE LAVOIE MOVED, TRUSTEE VENTER SECONDED to approve the Elks' Special Events Permit. The motion carried.

TRUSTEES' COMMENTS

Trustee Ness stated that new Green River Ordinance signs had not yet been erected. He requested a stop sign at the intersection of Seventh Ave. and Date St. He stated that some signs that were down needed to be replaced.

ADJOURNMENT

TRUSTEE LAVOIE MOVED, TRUSTEE WOOD SECONDED to adjourn the meeting. The motion carried.

The regular meeting was adjourned at 9:45 p.m.

______________________________

Beryl H. Rector, Mayor

ATTEST

______________________________

Patti K. Owens, Town Clerk