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TOWN OF DEER TRAIL, COLORADO BOARD OF TRUSTEES Regular Meeting February 6, 2007
CALL TO ORDER
The Board of Trustees of the Town of Deer Trail met in regular session on Tuesday, February 6, 2007 at the Town Hall, 555 Second Avenue, Deer Trail, Colorado. Mayor Jim Johnson called the meeting to order at 7:00 p.m.
ROLL CALL
Mayor Jim Johnson Trustees Present: Frank Fields Gary Lavoie Bob Sanger Tami Stoumbaugh Dutch Venter Melvin Wood
Staff Present: Patti Owens, Town Clerk Jim Hancock, Maintenance Harriet Stewart, Code Enforcement
APPROVAL OF AGENDA
TRUSTEE LAVOIE MOVED, TRUSTEE WOOD SECONDED to approve the agenda with the addition of Dangerous Buildings to New Business. The motion carried.
APPROVAL OF THE MINUTES
TRUSTEE WOOD MOVED, TRUSTEE LAVOIE SECONDED to approve the January 2, 2007 regular meeting minutes. The motion carried.
PUBLIC COMMENTS
No on in attendance had comments.
REPORTS
Water & Sewer The Board reviewed the water and sanitation report submitted by Marion Wilson. The Town’s wells pumped 1,545,000 gallons of water in January.
Mayor’s Report The Mayor reported that Representative Debbie Stafford had contacted the Town about the dangerous building asbestos.
Town Clerk’s Report The Town Clerk reported that the annual pet vaccination clinic will be held Saturday, March 3. Notification of award of CDBG funds has not been received. The Town has applied for funds from Colorado Division of Emergency Management for the Dec. 18-22 winter storm.
APPROVAL AND PAYMENT OF BILLS
TRUSTEE STOUMBAUGH MOVED, TRUSTEE LAVOIE SECONDED to approve the payment of the bills. Voting was as follows: YES: Fields, Johnson, Lavoie, Sanger, Stoumbaugh, Venter, Wood NO: None ABSTAIN: None ABSENT: None The Mayor declared the motion carried.
UNFINISHED BUSINESS
Radio Frequency Meter Reading System Two representatives from National Meter and Automation presented information and answered questions on radio read water meters. More information will be submitted to the Board on packages and costs.
Personnel Handbook Revision – Resolution 07-01
MAYOR JOHNSON MOVED, TRUSTEE SANGER SECONDED to adopt Resolution 07-01 adopting the following revisions to employees’ vacation time in the Personnel Handbook: 1-5 years’ employment, 84 hours/year accrued vacation time 6-10 years’ employment 126 hours/year accrued vacation time 11-5 years’ employment 168 hours/year accrued vacation time 16+ years” employment 210 hours/year accrued vacation time Voting was as follows: YES: Johnson, Lavoie, Sanger, Stoumbaugh, Venter, Wood, Fields NO: None ABSTAIN: None ABSENT: None The Mayor declared the motion carried.
TRUSTEE SANGER MOVED, TRUSTEE LAVOIE SECONDED to increase the Town’s two full-time employees wages by 5%, bringing the Maintenance Man’s wage to $15.75/hr. and the Town Clerk’s wage to $14.00/hr. Voting was as follows: YES: Lavoie, Sanger, Stoumbaugh, Venter, Wood, Fields, Johnson NO: None ABSTAIN: None ABSENT: None The Mayor declared the motion carried.
Open Space Grant Application
TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED to apply for Open Space grant money for weed control, crack seal, and asphalt paving of the Spirit of the Prairie Park trail. Voting was as follows:
YES: Sanger, Stoumbaugh, Venter, Wood, Fields, Johnson, Lavoie NO: None ABSTAIN: None ABSENT: None The Mayor declared the motion carried.
The application deadline is February 23.
NEW BUSINESS
Electrical Work/Stanley Consultants Chad Harley of Stanley Consultants and Mike Leclair of IREA presented plans for an electricity upgrade. The upgrade will tie together two three-phase feeds in Deer Trail. Poles will be replaced in the alley between Second and Third Avenues between Elm and Ivy Streets, on Holly Street, and on Elm Street. Work will begin in May or June.
The Board asked that no poles be placed directly in the alleys.
Centennial Park Maintenance The Board discussed options for summer maintenance for Centennial Park including bidding out the maintenance or buying a lawn tractor for the Town’s maintenance personnel.
TRUSTEE SANGER MOVED, TRUSTEE STOUMBAUGH SECONDED to advertise for Centennial Park maintenance for April-September, 2007 to include: mowing inside and outside the fence and removing grass clippings; trimming around the fence, trees, and structures; fertilizing the lawn; spraying weeds; planting and maintaining flowers; and maintaining restrooms. Voting was as follows: YES: Stoumbaugh, Venter, Wood, Fields, Johnson, Sanger NO: Lavoie ABSTAIN: None ABSENT: None The Mayor declared the motion carried.
Bids will be reviewed at the March 6 meeting.
Mower Deck Purchase Discussion was held about purchasing a mower deck for the John Deere tractor for mowing the WPA ditch. Currently, the Town uses a bush hog which is not designed for that type of mowing and must be repaired annually.
TRUSTEE LAVOIE MOVED, TRUSTEE WOOD SECONDED to table the mower deck purchase to the March 6 meeting.
Building Permits Currently, the Town collects .25% on building permits which is submitted to Arapahoe County Open Space.
TRUSTEE STOUMBAUGH MOVED, TRUSTEE WOOD SECONDED to charge a fee of $25 for building permits. Voting was as follows: YES: Wood, Johnson, Sanger, Stoumbaugh NO: Venter, Fields, Lavoie ABSTAIN: None ABSENT: None The motion carried.
The fee must be adopted by ordinance. An ordinance will be presented at the March 6 meeting. Elks’ Special Events Permit
TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED to approve the Elks’ Special Events permit for Saturday, March 17. Voting was as follows: YES: Fields, Johnson, Lavoie, Sanger, Stoumbaugh, Venter NO: None ABSTAIN: Wood ABSENT: None The Mayor declared the motion carried.
Snow Plowing on Private Roads
TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED the Town will maintain and plow Town roadways only, not private roadways. Voting was as follows: YES: Fields, Johnson, Lavoie, Sanger, Stoumbaugh, Venter, Wood NO: None ABSTAIN: None ABSENT: None The Mayor declared the motion carried.
Executive Session – Legal Advice
TRUSTEE STOUMBAUGH MOVED, TRUSTEE LAVOIE SECONDED to go into executive session for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24-6-402(4)(b). Voting was as follows: YES: Johnson, Lavoie, Sanger, Stoumbaugh, Venter, Wood, Fields NO: None ABSTAIN: None ABSENT: None The Mayor declared the motion carried.
The Board went into executive session at 8:20 p.m. and returned to the regular meeting at 8:42 p.m.
Dangerous Buildings
TRUSTEE STOUMBAUGH MOVED, TRUSTEE LAVOIE SECONDED to proceed with foreclosure on the Reigle property. Voting was as follows: YES: Lavoie, Sanger, Stoumbaugh, Venter, Wood, Fields, Johnson NO: None ABSTAIN: None ABSENT: None The Mayor declared the motion carried.
TRUSTEES' COMMENTS
Trustee Lavoie commended everyone on snow removal. Lavoie expressed concern about townspeople approaching and attacking the maintenance man while making demands. He suggested a letter be sent to Townspeople saying that any problem or request first be reported to the Town Hall and it will be relayed to the maintenance man to be prioritized.
Trustee Lavoie also apologized to the Code Enforcement Officer for an ad placed by an individual that was published in the Tri-County Tribune. The Board expressed support for the Officer and commended her on her job performance.
Trustee Wood reported that Arapahoe County Maintenance has tire chains that will fit the Town’s blade for a price of $1,300.
ADJOURNMENT
TRUSTEE STOUMBAUGH MOVED, TRUSTEE WOOD SECONDED to adjourn the meeting. The motion carried.
The regular meeting was adjourned at 8:55 p.m.
______________________________ James F. Johnson, Mayor
ATTEST
__________________________ Patti K. Owens, Town Clerk
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