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TOWN OF DEER TRAIL, COLORADO

BOARD OF TRUSTEES

Regular Meeting

January 4, 2005

 

CALL TO ORDER

The Board of Trustees of the Town of Deer Trail met in regular session on Tuesday, January 4, 2005 at the Town Hall, 555 Second Avenue, Deer Trail, Colorado. Mayor Tink Rector called the meeting to order at 7:08 p.m.

ROLL CALL

Mayor: Tink Rector  Trustees Present: Ralph Haight, Gary Lavoie, Russell Ness, Tami Stoumbaugh, Dutch Venter, Melvin Wood

Staff Present: Patti Owens, Town Clerk; Randy Eldringhoff, Maintenance

APPROVAL OF AGENDA

TRUSTEE STOUMBAUGH MOVED, TRUSTEE WOOD SECONDED to approve the agenda with the addition of Turecek Estates to New Business. The motion carried.

APPROVAL OF THE MINUTES

TRUSTEE LAVOIE MOVED, TRUSTEE NESS SECONDED to approve the December 7, 2004 regular meeting minutes and the December 16 special meeting minutes. The motion carried.

PUBLIC PARTICIPATION

No one in attendance had comments.

REPORTS

Water & Sewer

-Readings

The Town Clerk reported water usage for the month of December, 2004 was 1,481,00 gallons. The new sewer flow meter recorded readings of 49,838 gallons of flow per day in December.

Financial

The Town Clerk presented an overview of the 2005 budget.

APPROVAL AND PAYMENT OF BILLS

TRUSTEE LAVOIE MOVED, TRUSTEE HAIGHT SECONDED to approve the payment of the bills. Voting was as follows:  YES: Haight, Lavoie, Ness, Rector, Stoumbaugh, Venter, Wood  NO: None  ABSTAIN: None  ABSENT: None

The Mayor declared the motion carried.

UNFINISHED BUSINESS

Sewer Project

-Draw Request

TRUSTEE LAVOIE MOVED, TRUSTEE WOOD SECONDED to approve Draw Request #2 for the wastewater project in the amount of $25,277.25. Voting was as follows:  YES: Lavoie, Ness, Rector, Stoumbaugh, Venter, Wood, Haight  NO: None  ABSTAIN: None

ABSENT: None

The Mayor declared the motion carried.

-Commercial Rates

TRUSTEE NESS MOVED, TRUSTEE LAVOIE SECONDED to schedule a special meeting with Bill Hogrewe for the purpose of determining a sewer rate charge system on Thursday, January 20 at 6:30 p.m. Voting was as follows:  YES: Lavoie, Ness, Rector, Stoumbaugh, Venter, Wood, Haight   NO: None  ABSTAIN: None  ABSENT: None

The Mayor declared the motion carried.

Shop Improvements

The shop needs to be altered in order to accommodate the sewer jetter truck the Town purchased in November. As well as the estimates reviewed at the December, 2004 meeting, additional estimates were discussed. Grainger will be contacted for an additional estimate for a heater.

TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH MOVED to approve $7,500 for shop improvements. Voting was as follows:

YES: Ness, Rector, Stoumbaugh, Venter, Wood, Haight, Lavoie  NO: None  ABSTAIN: None  ABSENT: None

The Mayor declared the motion carried.

Arapahoe County Open Space Program Grant

The deadline for the Arapahoe County Open Space Program Grant application is February 25, 2005. Board members will research the feasibility of a youth baseball field, including property acquisition, and present findings at the January 20 special meeting.

NEW BUSINESS

Building Permits & Valuations

Since the Town signed the Intergovernmental Agreement with Arapahoe County to receive Open Space tax share back funds, the Town is required to collect .25% when building permits are issued. The Town needs an equitable way to charge the tax based on valuation of the building or remodeling. Arapahoe County's building valuation data was reviewed. A new building permit was developed for the Town.

Trustee Ness was excused from the meeting at 7:50 p.m.

TRUSTEE STOUMBAUGH MOVED, TRUSTEE LAVOIE SECONDED to approve the Town's new building permit adding a section for valuation of remodels and using Arapahoe County's valuation data for new structures. Voting was as follows:  YES: Rector, Stoumbaugh, Venter, Wood, Lavoie  NO: Haight  ABSTAIN: None  ABSENT: Ness

The Mayor declared the motion carried.

Permits for mobile homes will be discussed at a later date.

Resolution 05-01 - Designating Places for Posting

TRUSTEE LAVOIE MOVED, TRUSTEE HAIGHT SECONDED to adopt Resolution 05-01 designating the Post Office, The Corner, and the Town Hall as public places for the posting of public meetings of the Deer Trail Board of Trustees. Voting was as follows:  YES: Stoumbaugh, Venter, Wood, Haight, Lavoie, Rector  NO: None  ABSTAIN: None  ABSENT: Ness

The Mayor declared the motion carried.

Resolution 05-02 - Supplemental Budget

TRUSTEE STOUMBAUGH MOVED, TRUSTEE LAVOIE SECONDED to approve Resolution 05-02 appropriating additional sums of money to defray expenses in excess of amounts budgeted in 2004 in the Sewer Fund and in the General Fund. Voting was as follows:

YES: Venter, Wood, Haight, Lavoie, Rector, Stoumbaugh  NO: None  ABSTAIN: None  ABSENT: Ness

The Mayor declared the motion carried.

Turecek Estates

Helen Turecek contacted the Town Hall and asked what the Board would need from her in order for them to issue 16 water taps and 16 sewer taps at Turecek Estates. The Board responded they would need a master plan for all utilities as is indicated in Ordinance 202 which addresses new development.

Executive Session - Personnel

TRUSTEE STOUMBAUGH MOVED, TRUSTEE LAVOIE SECONDED to go into executive session for discussion of personnel matters under C.R.S. Section 24-6-402(2)(f) and not involving: any specific employees who have requested discussion of the matter in open session; any member of this body or any elected official; the appointment of any person to fill an office of this body or of an elected official; or personnel policies that do not require the discussion of matters personal to particular employees. Voting was as follows:  YES: Wood, Haight, Lavoie, Rector, Stoumbaugh, Venter  NO: None  ABSTAIN: None  ABSENT: None

The Mayor declared the motion carried.

Randy Eldringhoff and Patti Owens were invited into executive session.

The Board went into executive session at 8:00 p.m.

The meeting resumed at 8:50 p.m.

TRUSTEES' COMMENTS

No comments were offered.

ADJOURNMENT

TRUSTEE STOUMBAUGH MOVED, TRUSTEE VENTER SECONDED to adjourn the meeting. The motion carried.

The regular meeting was adjourned at 8:55 p.m.

______________________________

Beryl H. Rector, Mayor

 

ATTEST

______________________________

Patti K. Owens, Town Clerk