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TOWN OF DEER TRAIL, COLORADO BOARD OF TRUSTEES Regular Meeting July 1, 2008
CALL TO ORDER
The Board of Trustees of the Town of Deer Trail met in regular session on Tuesday, July 1, 2008 at the Town Hall, 555 Second Avenue, Deer Trail, Colorado. Mayor Frank Fields called the meeting to order at 7:04 p.m.
ROLL CALL
Mayor: Frank Fields Trustees Present: David Boyd Robert Hardwick Harry Venter Melvin Wood
Staff Present: Patti Owens, Town Clerk
APPROVAL OF AGENDA
TRUSTEE WOOD MOVED, TRUSTEE HARDWICK SECONDED to approve the agenda. The motion carried.
APPROVAL OF THE MINUTES
TRUSTEE WOOD MOVED, TRUSTEE HARDWICK SECONDED to approve the June 3, 2008 regular meeting minutes and June 25, 2008. The motion carried.
PUBLIC COMMENTS
Robert Copley asked the Town Board to petition Colorado Department of Transportation to decrease the speed limit on First Avenue from 35-40 mph to 25 mph.
TRUSTEE WOOD MOVED, TRUSTEE VENTER SECONDED the Mayor approach the Colorado Department of Transportation about lowering the speed limit to 25 mph on Highway 40 between Burton Street on the south and the Deer Trail Locker Plant on the north. Voting was as follows: YES: Boyd, Fields, Hardwick, Venter, Wood NO: None ABSTAIN: None ABSENT: Mergl, Stoumbaugh The Mayor declared the motion carried.
Phillip Steel expressed his concern that the Town needed better law enforcement. He will encourage other towns along the I-70 corridor to incorporate with the end result being a multi-jurisdictional police force. He would like revenue from traffic tickets currently written within Deer Trail’s town limits to be returned to the Town. Audience member Gary Lavoie stated that a municipal court must be in place to proceed with that course of action. Other issues that would have to be addressed would be Town liability and insurance.
REPORTS
Water & Sewer The Town’s wells pumped 2,156,000 gallons of water in June, 2008.
APPROVAL AND PAYMENT OF BILLS
TRUSTEE BOYD MOVED, TRUSTEE WOOD SECONDED to approve the payment of the bills. Voting was as follows: YES: Fields, Hardwick, Venter, Wood, Boyd NO: None ABSTAIN: None ABSENT: Mergl, Stoumbaugh The Mayor declared the motion carried.
UNFINISHED BUSINESS
Jockey Club GOCO Grant The Town Clerk presented an update on the Jockey Club/Town GOCO Grant for the Rodeo Grounds Restroom project. The project was awarded $62,400 in GOCO funds and the Town will provide $10,000 in Open Space Funds for the project. Other financial and in-kind sources were reviewed. The project will begin when a grant agreement has been signed by GOCO and the Town.
Woodland Feed Building The Town received a letter from their insurance company, CIRSA, regarding liability at the Woodland Feed building at 698 First Ave. Wendy Wood, owner of Woodland Feed, approached the Town last month about alleged damage to her building following the Town’s demolition of an adjoining building last summer. CIRSA’s letter stated that the Colorado Governmental Immunity Act requires notification to the Town within 180 days from the date of loss and that the loss does not fall within any of the waivers of governmental immunity found in C.R.S. 24-10-106, the Colorado Governmental Immunity Act. Because of these two issues, CIRSA denied the claim.
Community Picnic The Board of Trustees is planning a community picnic on Saturday, August 2. Mayor Frank Fields will provide the hamburgers and hotdogs. Guests will be asked to provide potluck dishes. Games and a street dance will also be held.
TRUSTEE BOYD MOVED, TRUSTEE HARDWICK SECONDED to spend $200 for a band for the street dance at the August 2 community picnic. Voting was as follows: YES: Hardwick, Venter, Wood, Boyd, Fields NO: None ABSTAIN: None ABSENT: Mergl, Stoumbaugh The Mayor declared the motion carried.
NEW BUSINESS
Water Leak Reimbursement John and Margaret Hanks submitted a request for reimbursement of $750 for work done to repair a water leak at their property at 665 Third Avenue. According to them, the leak was caused by the Town’s old riser and shut-off. Maintenance man Darren Kunkel had observed the work when it was done, and Mayor Frank Fields had been notified about the problem.
TRUSTEE WOOD MOVED, MAYOR VENTER SECONDED to reimburse John and Margaret Hanks $750 for repair of a water leak caused by an old riser and shut off valve owned by the Town. Voting was as follows: YES: Venter, Wood, Boyd, Fields, Hardwick NO: None ABSTAIN: None ABSENT: Mergl, Stoumbaugh The Mayor declared the motion carried.
Elks’ Soccer Shoot Trustee Melvin Wood reported on the Elks’ Soccer Shoot which will be held at Centennial Park on Saturday, July 26. Arrangements will be made to open the restrooms and shut off the sprinkler system.
Cedar Street Lights Mayor Fields had been approached by a citizen concerned about speeding traffic on Cedar Street and requested emergency signal lights. Audience member Gary Lavoie stated that the Colorado Department of Transportation had been contacted earlier in the year and was receptive to installation of the lights. Mayor Fields will follow up with contact with CDOT.
Trustee David Boyd asked about installing stop signs on Second Avenue to slow speeding traffic. Speed bumps were discussed. Board and audience members expressed concern about loud motor vehicles with the remedy being a call and report to Arapahoe County Sheriff’s Department.
Building Permit – 1075 Eighth Avenue
TRUSTEE BOYD MOVED, TRUSTEE WOOD SECONDED to approve the building permit for Wanda Lambert at 1075 Eighth Avenue upon payment of fees. Voting was as follows: YES: Wood, Boyd, Fields, Hardwick, Venter NO: None ABSTAIN: None ABSENT: Mergl, Stoumbaugh The Mayor declared the motion carried.
Mosquito Spraying A couple of Board members reported receiving requests that the Town begin spraying for mosquitoes. The Town Clerk reported that the Town would be ordering Biomist for mosquito spraying at a cost of approximately $4,100 for a 55-gallon barrel.
Elks’ Special Events Permit The Elks will need a special events permit for Rodeo weekend, August 16 and 17.
TRUSTEE VENTER MOVED, TRUSTEE BOYD SECONDED to approve the Elks’ Special Events permit for August 16 upon posting of the premises and receipt of fees. Voting was as follows: YES: Boyd, Fields, Hardwick, Venter, Wood NO: None ABSTAIN: None ABSENT: Mergl, Stoumbaugh The Mayor declared the motion carried.
Executive Session – Personnel The Board did not go into executive session.
TRUSTEE WOOD MOVED, TRUSTEE VENTER SECONDED to give the maintenance man Darren Kunkel a $1/hour raise from $15.50/hr. to $16.50/hr. Voting was as follows: YES: Fields, Hardwick, Venter, Wood, Boyd NO: None ABSTAIN: None ABSENT: Mergl, Stoumbaugh
TRUSTEES’ COMMENTS Trustee Wood suggested that the Town’s temporary employee work during the time the maintenance man is on duty. Due to lack of rain and less mowing, the temporary employee’s hours will be cut in half.
ADJOURNMENT
TRUSTEE WOOD MOVED, TRUSTEE VENTER SECONDED to adjourn the meeting. The motion carried.
The regular meeting was adjourned at 8:00 p.m.
______________________________ Frank Fields, Mayor
ATTEST
__________________________ Patti K. Owens, Town Clerk
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