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TOWN OF DEER TRAIL, COLORADO

BOARD OF TRUSTEES

Regular Meeting

July 3, 2007

 

CALL TO ORDER

 

The Board of Trustees of the Town of Deer Trail met in regular session on Tuesday, July 3, 2007 at the Town Hall, 555 Second Avenue, Deer Trail, Colorado.  Mayor Jim Johnson called the meeting to order at 7:00 p.m.

 

ROLL CALL

               

                Mayor                    Jim Johnson         

                Trustees

                Present:                  Gary Lavoie

                                                Bob Sanger

                                                Tami Stoumbaugh

                                                Dutch Venter

                                                Melvin Wood

                                               

                Staff

                Present:                  Patti Owens, Town Clerk

                                               

APPROVAL OF AGENDA

 

TRUSTEE STOUMBAUGH MOVED, TRUSTEE WOOD SECONDED to approve the agenda.  The motion carried.

 

APPROVAL OF THE MINUTES

 

TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED to approve the June 7, 2007 regular meeting minutes and the June 21, 2007 special meeting minutes.  The motion carried.

 

PUBLIC COMMENTS

 

No one had comments.

 

REPORTS

 

Water & Sewer

The Town’s wells pumped 3,243,200 gallons of water in June, 2007.

 

Mayor’s Report

The Mayor reported that final phase of abatement on the building containing asbestos at 692 First Ave. is scheduled to conclude on Thursday, July 12.

 

Town Clerk’s Report

The Town Clerk reported that the fireworks display will be Wednesday, July 4 at dusk.

 

APPROVAL AND PAYMENT OF BILLS

 

TRUSTEE WOOD MOVED, TRUSTEE LAVOIE SECONDED to approve the payment of the bills.  Voting was as follows:

                YES:                       Johnson, Lavoie, Sanger, Stoumbaugh, Venter, Wood

                NO:                         None

                ABSTAIN:            None

                ABSENT:               Fields

The Mayor declared the motion carried.

 

UNFINISHED BUSINESS

 

Wastewater Project

-Lagoon Fencing

The Board reviewed two bids for the wastewater lagoon fencing project.  Westward Fence, LLC submitted a bid for $29,584.96 which included $16,673.21 for materials, $2,018 for concrete, and $5.25/ft. for installation.  Palmer Fencing submitted a bid for $2.95/ft. for installation.  The Town can purchase materials for $14,971.27 and concrete for approximately $2,000.

 

TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED to purchase materials and concrete for the chain link fence, and award the installation to Palmer Fencing at $2.95/ft.  Voting was as follows:

                YES:                        Lavoie, Sanger, Stoumbaugh, Venter, Wood, Johnson

                NO:                         None

                ABSTAIN:            None

                ABSENT:               Fields

The Mayor declared the motion carried.

 

CDBG Projects

The Board reviewed five bids for the CDBG asphalt paving project:

                Kiewit Western Co.                             $49,000.00

                Chacon Paving, Inc.                            $50,879.68

                Aggregate Industries                          $53,100.00

                Quality Paving Co.                               $54,140.00

                Colorado Asphalt Services, Inc.        $58,160.00

 

TRUSTEE LAVOIE MOVED, TRUSTEE WOOD SECONDED to approve the bid submitted by Kiewit Western Co. in the amount of $49,000 for the CDBG asphalt paving project.  Voting was as follows:

                YES:                        Sanger, Stoumbaugh, Venter, Wood, Johnson, Lavoie

                NO:                         None

                ABSTAIN:            None

                ABSENT:               Fields

The Mayor declared the motion carried.

 

NEW BUSINESS

 

Ordinance No. 240 – Sales Tax

In order to place a sales tax issue on the November ballot, the Board must approve an ordinance stating the same.

 

TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED to approve Ordinance No. 240 levying a retail sales and use tax within the Town of Deer Trail, Colorado, establishing a method for collection of the tax and penalty for violation, and providing for the submission of the ordinance to a vote of the registered electors at a November 6, 2007 special election.  Voting was as follows:

 

                YES:                        Stoumbaugh, Wood, Johnson, Lavoie, Sanger

                NO:                         Venter

                ABSTAIN:            None

                ABSENT:               Fields

The Mayor declared the motion carried.

 

Coordinated Election Intergovernmental Agreement

 

TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED to approve the Intergovernmental Agreement for Coordinated election with Arapahoe County for the November 6, 2007 election. Voting was as follows:

                YES:                        Wood, Johnson, Lavoie, Sanger, Stoumbaugh

                NO:                         Venter

                ABSTAIN:            None

                ABSENT:               Fields

The Mayor declared the motion carried.

 

Fence Regulations

 

TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH MOVED to include fencing rules and regulations in the building permit process.  Voting was as follows:

                YES:                        Wood, Johnson, Lavoie, Sanger, Stoumbaugh, Venter

                NO:                         None

                ABSTAIN:            None

                ABSENT:               Fields

The Mayor declared the motion carried.

 

More information will be available at the August 1 board meeting.

 

TRUSTEES’ COMMENTS

Trustee Lavoie would like the Board to consider a mobile home ordinance.  He also asked who estimated the amount of biosolids that were to be removed from the old wastewater lagoon for bidding purposes.  The Town’s engineers, GMS, Inc., did the estimation which was about 40% higher than the actual biosolids removed.

 

Trustee Venter asked about ownership of the old sewer lagoon.  The landowner, Jackie Pelton, will get possession as soon as the biosolids project is completed.

 

ADJOURNMENT

 

TRUSTEE SANGER MOVED, TRUSTEE STOUMBAUGH SECONDED to adjourn the meeting.  The motion carried.

 

The regular meeting was adjourned at 7:21 p.m.

 

 

 

______________________________

James F. Johnson, Mayor

 

ATTEST

 

 

 

__________________________

Patti K. Owens, Town Clerk