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TOWN OF DEER TRAIL, COLORADO

BOARD OF TRUSTEES

Regular Meeting

March 1, 2005

CALL TO ORDER

The Board of Trustees of the Town of Deer Trail met in regular session on Tuesday, March 1, 2005 at the Town Hall, 555 Second Avenue, Deer Trail, Colorado. Mayor Tink Rector called the meeting to order at 7:20 p.m.

ROLL CALL

Mayor: Tink Rector  Trustees Present: Ralph Haight, Russell Ness, Tami Stoumbaugh, Dutch Venter, Melvin Wood

Staff Present: Patti Owens, Town Clerk

APPROVAL OF AGENDA

TRUSTEE VENTER MOVED, TRUSTEE NESS SECONDED to approve the agenda. The motion carried.

APPROVAL OF THE MINUTES

TRUSTEE STOUMBAUGH MOVED, TRUSTEE WOOD SECONDED to approve the February 1, 2005 regular meeting minutes. The motion carried.

PUBLIC PARTICIPATION

Glenn Kunkel asked if the Town could locate the water connection or meter at 608 First Ave.

Kunkel had questions about extension of municipal services to platted, undeveloped property. The Town Clerk will provide him with an ordinance addressing the extensions.

Kunkel also asked if future grant money could be used for beltway improvements to entice visitors to proceed further into Deer Trail from I-70.

REPORTS

Water & Sewer

-Readings

The Town Clerk reported water usage for the month of February, 2005 was 1,285,800 gallons. The sewer flow meter recorded readings of 35,781 gallons of flow per day in February.

Sewer Project

The sewer project's pre-construction meeting has been tentatively scheduled for Monday, March 14.

Wastewater Treatment Facility Inspection

A letter from the Colorado Department of Public Health and Environment reporting a December 21, 2004 compliance inspection was reviewed.

Shop Improvements

Shop improvements that have been completed include: building raised, garage door adjusted, heater installed, back door removed and replaced with plywood, concrete floor poured, lighting installed, and insulation installed. A two-feet high plywood wall will be added to protect the insulation.

Vaccination Clinic

The Town Clerk reported that 51 dogs received town dog tags at the February 19 vaccination clinic.

CDBG Grant

The Town has been awarded Community Development Block Grants in the amount of $85,000 for street paving and $10,560 for curb and gutter installation. Notice to proceed will be given June 1, 2005.

Drainage Study

The Town's application for Energy/Mineral Impact Assistance funds for a drainage study will be reviewed by the State Advisory Committee in Denver on Wednesday, March 23 at 9:00 a.m. The Town will give an oral presentation to the committee and answer questions about the application. Board members that may be available for the presentation are Tami Stoumbaugh and Ralph Haight.

Utility Billing System Contract

The Town Clerk reviewed the contract with LMS, Inc. for the Town's utility billing system.

APPROVAL AND PAYMENT OF BILLS

TRUSTEE HAIGHT MOVED, TRUSTEE WOOD SECONDED to approve the payment of the bills. Voting was as follows:  YES: Haight, Ness, Rector, Stoumbaugh, Venter, Wood  NO: None  ABSTAIN: None  ABSENT: Lavoie

The Mayor declared the motion carried.

UNFINISHED BUSINESS

Sewer Project

-Rates

Sewer users will be charged a basic flat rate plus a rate based on water usage in the months of December, January, and February.

TRUSTEE HAIGHT MOVED, TRUSTEE NESS SECONDED to set the basic sewer charge rate at $12.50 and the rate based on water usage at $3.75/1,000 gallons. Voting was as follows:  YES: Ness, Rector, Stoumbaugh, Wood, Haight  NO: Venter  ABSTAIN: None

ABSENT: Lavoie

The Mayor declared the motion carried.

TRUSTEE HAIGHT MOVED, TRUSTEE STOUMBAUGH SECONDED the new sewer user charge rate becomes effective May 1, 2005. The motion carried.

TRUSTEE STOUMBAUGH MOVED, TRUSTEE HAIGHT SECONDED that for the purpose of setting the sewer rate for any unknown usage, the average user flow of 5,000 gallons per month be used until the account can be reviewed for actual usage in the months of December, January, and February. The motion carried.

TRUSTEE STOUMBAUGH MOVED, TRUSTEE HAIGHT SECONDED to charge every residential or commercial unit with connection to the Town's sewer system, regardless of occupancy or habitability, the monthly basic sewer fee plus usage. The motion carried.

TRUSTEE HAIGHT MOVED, TRUSTEE STOUMBAUGH SECONDED to charge every residential or commercial unit with connection to the Town's water system, regardless of occupancy or habitability, the monthly basic water fee plus usage. The motion carried.

TRUSTEE HAIGHT MOVED, TRUSTEE STOUMBAUGH SECONDED to charge the school for nine basic water and sewer services based on actual recorded usage of 43,000 gallons per month divided 5,000 gallons per average user. The motion carried.

TRUSTEE STOUMBAUGH MOVED, TRUSTEE HAIGHT SECONDED to charge the American Legion for one basic service and 1,000 gallons of usage per month and the Town Hall and Fire House one basic service and 5,000 gallons of usage per month. The motion carried.

TRUSTEE STOUMBAUGH MOVED, TRUSTEE NESS SECONDED to set bulk water rates at $3.50/1,000 gallons for Bulk Residential; $4.50/1,000 for Local Commercial; and $8.50/1,000 for Bulk Industrial. Voting was as follows:  YES: Rector, Stoumbaugh, Venter, Wood, Haight, Ness  NO: None  ABSTAIN: None  ABSENT: Lavoie

The Mayor declared the motion carried.

-Draw Request

TRUSTEE STOUMBAUGH MOVED, TRUSTEE WOOD SECONDED to approve draw request number three in the amount of $67,312.40. Voting was as follows:  YES: Stoumbaugh, Venter, Wood, Haight, Ness, Rector  NO: None  ABSTAIN: None  ABSENT: Lavoie

The Mayor declared the motion carried.

Building Permits

In order to collect the Arapahoe County Open Space Tax Share Back, the Town will make a reasonable effort to collect .25% on building permits.

TRUSTEE HAIGHT MOVED, TRUSTEE NESS SECONDED to send a letter of reasoning and building permit application form to residents who are building or have built and have not submitted a building permit application. The motion carried.

Fence Permits

No action was taken on fence permits.

Software

No action was taken on the purchase of software.

Elks' Special Events Permit

TRUSTEE STOUMBAUGH MOVED, TRUSTEE HAIGHT SECONDED to approve the Elks' Special Events permit for March 12, 2005. The motion carried.

Animal Control

A letter from Town Attorney Stan Kimble addressing the Town's responsibility to provide animal control was reviewed.

Ordinance 222

TRUSTEE NESS MOVED, TRUSTEE VENTER SECONDED to approve Ordinance 222 which allows the Town to prohibit and remove encroachments or obstructions of Town streets and alleys. Voting was as follows:  YES: Venter, Wood, Haight, Ness, Rector, Stoumbaugh  NO: None  ABSTAIN: None  ABSENT: Lavoie

The Mayor declared the motion carried.

NEW BUSINESS

Building Permit - Myers

TRUSTEE STOUMBAUGH MOVED, TRUSTEE VENTER SECONDED to approve the building permit for remodeling submitted by Donald Myers at 636 Second Ave. The motion carried.

TRUSTEES' COMMENTS

Trustee Ness stated that the new Green River Ordinance signs had not yet been erected.

ADJOURNMENT

TRUSTEE HAIGHT MOVED, TRUSTEE STOUMBAUGH SECONDED to adjourn the meeting. The motion carried.

The regular meeting was adjourned at 8:30 p.m.

______________________________

Beryl H. Rector, Mayor

 

ATTEST

______________________________

Patti K. Owens, Town Clerk