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TOWN OF DEER TRAIL, COLORADO BOARD OF TRUSTEES Regular Meeting March 6, 2007
CALL TO ORDER
The Board of Trustees of the Town of Deer Trail met in regular session on Tuesday, March 6, 2007 at the Town Hall, 555 Second Avenue, Deer Trail, Colorado. Mayor Jim Johnson called the meeting to order at 7:10 p.m.
ROLL CALL
Mayor Jim Johnson Trustees Present: Frank Fields Gary Lavoie Bob Sanger Tami Stoumbaugh Dutch Venter Melvin Wood
Staff Present: Patti Owens, Town Clerk Jim Hancock, Maintenance
APPROVAL OF AGENDA
TRUSTEE LAVOIE MOVED, TRUSTEE WOOD SECONDED to approve the agenda with the removal of Ordinance 237 – Building Permit Fee from Old Business. The motion carried.
APPROVAL OF THE MINUTES
TRUSTEE STOUMBAUGH MOVED, TRUSTEE SANGER SECONDED to approve the February 6, 2007 regular meeting minutes. The motion carried.
PUBLIC COMMENTS
David Boyd asked why the water had been smelling like sulphur. The Board explained that one of the wells had to have a pump replaced and the chlorine levels had been eratic, but the problem had been fixed.
REPORTS
Water & Sewer The Board reviewed the water and sanitation report submitted by Marion Wilson. The Town’s wells pumped 967,000 gallons of water in February.
Mayor’s Report The Mayor reported that he and Maintenance Man Jim Hancock have determined a way to make the water drain off the streets and away from the homes at Third Avenue and Fir Street. When the mud dries, work will begin.
Town Clerk’s Report FEMA representatives were at the Town Hall on March 1 for a meeting about reimbursement for emergency snow removal during the first December snow storm. The Town will probably receive 78% of the $2,599.55 claim.
The Town applied for an Arapahoe County Open Space grant in the amount of $37,400. The grant is for work at Spirit of the Prairie Park including removal of the old asphalt, regrade, and compaction of the trail; sterilant of the soil beneath the trail and one foot on each side; asphalt paving of a new seven-foot trail; installation of a concrete floor in the Jockeyettes’ gazebo; and purchase of a picnic table and small riding tractor mower.
Approximately 60 animals were seen by Strasburg Veterinary Clinic at the vaccination clinic. Thirty Town dogs were issued tags.
A pre-construction meeting for the biosolids removal and disposal project for the abandoned sewer lagoon will be held Friday, March 16 at 9 a.m. The meeting will be attended by representatives from Rural Development, Liquid Waste Management, GMS, and the Town.
APPROVAL AND PAYMENT OF BILLS
TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED to approve the payment of the bills, except the bill to Don Eastwood Drilling in the amount of $6,293 for a pump and motor, until the tin on the roof of the well house building is repaired, insulation in the ceiling replaced, and electrical wiring encased. Voting was as follows: YES: Fields, Johnson, Lavoie, Sanger, Stoumbaugh, Venter, Wood NO: None ABSTAIN: None ABSENT: None The Mayor declared the motion carried.
UNFINISHED BUSINESS
Water/Sewer Rates Due to the cost of the pump and motor replacement in one of the wells, upcoming costs for water storage tank inspection and repair, sewer line cleaning, and operator costs, the Board will increase basic water and sewer fees.
TRUSTEE LAVOIE MOVED, MAYOR JOHNSON SECONDED to increase water rates by $3.00 to $13.00/basic fee per month and sewer rates by $3.00 to $15.50/basic fee per month. Voting was as follows: YES: Johnson, Lavoie, Sanger, Stoumbaugh, Fields NO: Venter, Wood ABSTAIN: None ABSENT: None The Mayor declared the motion carried.
Water/sewer rates must be increased by an ordinance which will be presented to the Board for approval at the April meeting.
Electronic Meter Reader and Meters The Board reviewed a bid from National Meter & Automation for radio read meters, software and training for the Town’s 275 water meters, approximately $55,000. Grant money from DOLA for 50% of this project is available with the application due on April 1.
TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED to apply to DOLA for grant money for 275 radio read meters, software, and training based on a total amount of $55,000. Voting was as follows:
YES: Lavoie, Sanger Stoumbaugh, Johnson NO: Venter, Wood, Fields ABSTAIN: None ABSENT: None The Mayor declared the motion carried.
Centennial Park Maintenance One bid was opened for Centennial Park maintenance for 2007.
TRUSTEE FIELDS MOVED, TRUSTEE WOOD SECONDED to accept the bid for maintenance of Centennial Park from Bobbie Bell in the amount of $325/month. Voting was as follows: YES: Sanger, Stoumbaugh, Venter, Wood, Fields, Lavoie NO: Johnson ABSTAIN: None ABSENT: None The Mayor declared the motion carried.
Mower Deck Purchase Due to numerous repairs to the bush hog, the Board discussed the purchase of a mower deck for the John Deere Tractor for mowing the WPA ditch.
TRUSTEE WOOD MOVED, TRUSTEE LAVOIE SECONDED to approve the purchase of a mower deck for $4,500. Voting was as follows: YES: Stoumbaugh, Venter, Wood, Fields, Johnson, Lavoie, Sanger NO: None ABSTAIN: None ABSENT: None The Mayor declared the motion carried.
NEW BUSINESS
Road Base Purchase Since the snow and melting, the Town needs road base. DADS Recycle Center has Class 6 road base for $7.95/ton and $7.10/ton for delivery, totaling $15.05/ton.
TRUSTEE SANGER MOVED, TRUSTEE VENTER SECONDED to purchase 100 tons of Class 6 road base. Voting was as follows: YES: Venter, Wood, Fields, Johnson, Lavoie, Sanger, Stoumbaugh NO: None ABSTAIN: None ABSENT: None The Mayor declared the motion carried.
Liquor License Renewal – The Corner
TRUSTEE LAVOIE MOVED, TRUSTEE FIELDS SECONDED to approve renewal of the liquor license for The Corner. Voting was as follows: YES: Wood, Fields, Johnson, Lavoie, Sanger, Stoumbaugh, Venter NO: None ABSTAIN: None ABSENT: None The Mayor declared the motion carried.
2007 Arapahoe County Sheriff’s Agreement
TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED to approve the 2007 Arapahoe County Sheriff’s Agreement in the amount of $15,104.18. Voting was as follows: YES: Fields, Johnson, Lavoie, Sanger, Stoumbaugh, Venter, Wood NO: None ABSTAIN: None ABSENT: None The Mayor declared the motion carried.
TRUSTEES’ COMMENTS Trustee Sanger expressed concern about the condition of the J & F Mobile Home Park, including dilapidated mobile homes and trash. The Town Clerk reported that the Park had received code enforcement letters about clean-up.
ADJOURNMENT
TRUSTEE STOUMBAUGH MOVED, TRUSTEE LAVOIE SECONDED to adjourn the meeting. The motion carried.
The regular meeting was adjourned at 7:50 p.m.
______________________________ James F. Johnson, Mayor
ATTEST
__________________________ Patti K. Owens, Town Clerk
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