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TOWN OF DEER TRAIL, COLORADO

BOARD OF TRUSTEES

Regular Meeting

March 6, 2007

 

CALL TO ORDER

 

The Board of Trustees of the Town of Deer Trail met in regular session on Tuesday, March 6, 2007 at the Town Hall, 555 Second Avenue, Deer Trail, Colorado.  Mayor Jim Johnson called the meeting to order at 7:10 p.m.

 

ROLL CALL

               

                Mayor             Jim Johnson         

                Trustees

                Present:         Frank Fields

Gary Lavoie

                                     Bob Sanger

                                     Tami Stoumbaugh

                                      Dutch Venter

                                      Melvin Wood

                                               

                Staff

                Present:          Patti Owens, Town Clerk

                                      Jim Hancock, Maintenance

                                               

APPROVAL OF AGENDA

 

TRUSTEE LAVOIE MOVED, TRUSTEE WOOD SECONDED to approve the agenda with the removal of Ordinance 237 – Building Permit Fee from Old Business.  The motion carried.

 

APPROVAL OF THE MINUTES

 

TRUSTEE STOUMBAUGH MOVED, TRUSTEE SANGER SECONDED to approve the February 6, 2007 regular meeting minutes.  The motion carried.

 

PUBLIC COMMENTS

 

David Boyd asked why the water had been smelling like sulphur.  The Board explained that one of the wells had to have a pump replaced and the chlorine levels had been eratic, but the problem had been fixed.

 

REPORTS

 

Water & Sewer

The Board reviewed the water and sanitation report submitted by Marion Wilson.  The Town’s wells pumped 967,000  gallons of water in February.

 

Mayor’s Report

The Mayor reported that he and Maintenance Man Jim Hancock have determined a way to make the water drain off the streets and away from the homes at Third Avenue and Fir Street.  When the mud dries, work will begin.

 

 

Town Clerk’s Report

FEMA representatives were at the Town Hall on March 1 for a meeting about reimbursement for emergency snow removal during the first December snow storm.  The Town will probably receive 78% of the $2,599.55 claim.

 

The Town applied for an Arapahoe County Open Space grant in the amount of $37,400.  The grant is for work at Spirit of the Prairie Park including removal of the old asphalt, regrade, and compaction of the trail; sterilant of the soil beneath the trail and one foot on each side; asphalt paving of a new seven-foot trail; installation of a concrete floor in the Jockeyettes’ gazebo; and purchase of a picnic table and small riding tractor mower.

 

Approximately 60 animals were seen by Strasburg Veterinary Clinic at the vaccination clinic.  Thirty Town dogs were issued tags.

 

A pre-construction meeting for the biosolids removal and disposal project for the abandoned sewer lagoon will be held Friday, March 16 at 9 a.m.  The meeting will be attended by representatives from Rural Development, Liquid Waste Management, GMS, and the Town.

 

APPROVAL AND PAYMENT OF BILLS

 

TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED to approve the payment of the bills, except the bill to Don Eastwood Drilling in the amount of $6,293 for a pump and motor, until the tin on the roof of the well house building is repaired, insulation in the ceiling replaced, and electrical wiring encased.  Voting was as follows:

                YES:                       Fields, Johnson, Lavoie, Sanger, Stoumbaugh, Venter, Wood

                NO:                         None

                ABSTAIN:            None

                ABSENT:               None

The Mayor declared the motion carried.

 

UNFINISHED BUSINESS

 

Water/Sewer Rates

Due to the cost of the pump and motor replacement in one of the wells, upcoming costs for water storage tank inspection and repair, sewer line cleaning, and operator costs, the Board will increase basic water and sewer fees.

 

TRUSTEE LAVOIE MOVED, MAYOR JOHNSON SECONDED to increase water rates by $3.00 to $13.00/basic fee per month and sewer rates by $3.00 to $15.50/basic fee per month.  Voting was as follows:

                YES:                        Johnson, Lavoie, Sanger, Stoumbaugh, Fields

                NO:                         Venter, Wood

                ABSTAIN:            None

                ABSENT:               None

The Mayor declared the motion carried.

 

Water/sewer rates must be increased by an ordinance which will be presented to the Board for approval at the April meeting.

 

Electronic Meter Reader and Meters

The Board reviewed a bid from National Meter & Automation for radio read meters, software and training for the Town’s 275 water meters, approximately $55,000.  Grant money from DOLA for 50% of this project is available with the application due on April 1.

 

TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED to apply to DOLA for grant money for 275 radio read meters, software, and training based on a total amount of $55,000.  Voting was as follows:

 

                YES:                        Lavoie, Sanger Stoumbaugh, Johnson

                NO:                         Venter, Wood, Fields

                ABSTAIN:            None

                ABSENT:               None

The Mayor declared the motion carried.

 

Centennial Park Maintenance

One bid was opened for Centennial Park maintenance for 2007.

 

TRUSTEE FIELDS MOVED, TRUSTEE WOOD SECONDED to accept the bid for maintenance of Centennial Park from Bobbie Bell in the amount of $325/month.  Voting was as follows:

                YES:                        Sanger, Stoumbaugh, Venter, Wood, Fields, Lavoie

                NO:                         Johnson

                ABSTAIN:            None

                ABSENT:               None

The Mayor declared the motion carried.

 

Mower Deck Purchase

Due to numerous repairs to the bush hog, the Board discussed the purchase of a mower deck for the John Deere Tractor for mowing the WPA ditch.

 

TRUSTEE WOOD MOVED, TRUSTEE LAVOIE SECONDED to approve the purchase of a mower deck for $4,500.  Voting was as follows:

                YES:                        Stoumbaugh, Venter, Wood, Fields, Johnson, Lavoie, Sanger

                NO:                         None

                ABSTAIN:            None

                ABSENT:               None

The Mayor declared the motion carried.

 

NEW BUSINESS

 

Road Base Purchase

Since the snow and melting, the Town needs road base.  DADS Recycle Center has Class 6 road base for $7.95/ton and $7.10/ton for delivery, totaling $15.05/ton.

 

TRUSTEE SANGER MOVED, TRUSTEE VENTER SECONDED to purchase 100 tons of Class 6 road base.  Voting was as follows:

                YES:                        Venter, Wood, Fields, Johnson, Lavoie, Sanger, Stoumbaugh

                NO:                         None

                ABSTAIN:            None

                ABSENT:               None

The Mayor declared the motion carried.

 

Liquor License Renewal – The Corner

 

TRUSTEE LAVOIE MOVED, TRUSTEE FIELDS SECONDED to approve renewal of the liquor license for The Corner.  Voting was as follows:

                YES:                        Wood, Fields, Johnson, Lavoie, Sanger, Stoumbaugh, Venter

                NO:                         None

                ABSTAIN:            None

                ABSENT:               None

The Mayor declared the motion carried.

 

2007 Arapahoe County Sheriff’s Agreement

 

TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED to approve the 2007 Arapahoe County Sheriff’s Agreement in the amount of $15,104.18.  Voting was as follows:

                YES:                        Fields, Johnson, Lavoie, Sanger, Stoumbaugh, Venter, Wood

                NO:                         None

                ABSTAIN:            None

                ABSENT:               None

The Mayor declared the motion carried.

 

TRUSTEES’ COMMENTS

Trustee Sanger expressed concern about the condition of the J & F Mobile Home Park, including dilapidated mobile homes and trash.  The Town Clerk reported that the Park had received code enforcement letters about clean-up.

 

ADJOURNMENT

 

TRUSTEE STOUMBAUGH MOVED, TRUSTEE LAVOIE SECONDED to adjourn the meeting.  The motion carried.

 

The regular meeting was adjourned at 7:50 p.m.

 

 

 

______________________________

James F. Johnson, Mayor

 

ATTEST

 

 

 

__________________________

Patti K. Owens, Town Clerk