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TOWN OF DEER TRAIL, COLORADO BOARD OF TRUSTEES Regular Meeting May 5, 2009
CALL TO ORDER
The Board of Trustees of the Town of Deer Trail met in regular session on Tuesday, May 5, 2009 at the Town Hall, 555 Second Avenue, Deer Trail, Colorado. Mayor Frank Fields called the meeting to order at 7:04 p.m.
ROLL CALL
Mayor: Frank Fields Trustees Present: Robert Hardwick Gerald Mergl John Monnahan Harry Venter Staff Present: Patti Owens, Town Clerk
APPROVAL OF AGENDA
TRUSTEE MONNAHAN MOVED, TRUSTEE MERGL SECONDED to approve the agenda. The motion carried.
APPROVAL OF THE MINUTES
TRUSTEE HARDWICK MOVED, MAYOR FIELDS SECONDED to approve the April 7, 2009 regular meeting minutes. The motion carried.
PUBLIC COMMENTS
Joe Lindsay asked why the vacation of streets in the Deer Trail Jockey Club Grounds was being done by ordinance. The Town Clerk responded that state law requires the Town to vacate streets by ordinance.
Cody Martin asked why the Town wasn’t taking bids on contracting jobs and if the Town has a bid process.
REPORTS
Water & Sewer The Town’s wells pumped 1,158,000 gallons of water in April, 2009.
APPROVAL AND PAYMENT OF BILLS
TRUSTEE HARDWICK MOVED, TRUSTEE VENTER SECONDED to approve the payment of the bills. Voting was as follows: YES: Fields, Hardwick, Mergl, Monnahan, Venter NO: None ABSTAIN: None ABSENT: Johnson The Mayor declared the motion carried.
UNFINISHED BUSINESS
Ordinance No. 245 – Vacating Streets and Alleys in Jockey Club Grounds
TRUSTEE HARDWICK MOVED, MAYOR FIELDS SECONDED to approve Ordinance No. 245 vacating portions of Grape Street, Holly Street, Third Avenue, and Fourth Avenue within the Town of Deer Trail. Voting was as follows: YES: Hardwick, Mergl, Monnahan, Venter, Fields NO: None ABSTAIN: None ABSENT: Johnson The Mayor declared the motion carried.
Community Picnic The Town will host a community picnic and potluck on Saturday, June 20. Other events scheduled for that day include a car show, karaoke, and yard sales.
MAYOR FIELDS MOVED, TRUSTEE MONNAHAN SECONDED to approve the purchase of meat for the community picnic. Voting was as follows: YES: Mergl, Monnahan, Venter, Fields, Hardwick NO: None ABSTAIN: None ABSENT: Johnson The Mayor declared the motion carried.
2008 CDBG Paving Project Second Avenue needs asphalt patching to resolve drainage issues from the 2008 CDBG paving project. The Board reviewed a bid from Metro Pavers, Inc.
TRUSTEE MONNAHAN MOVED, TRUSTEE MERGL SECONDED to accept the bid from Metro Pavers, Inc. in the amount of $2,475 for infrared patching. Voting was as follows: YES: Monnahan, Venter, Fields, Hardwick, Mergl NO: None ABSTAIN: None ABSENT: Johnson The Mayor declared the motion carried.
Spirit of the Prairie Park Trail Resurfacing The Board reviewed a proposal from Metro Pavers, Inc. to overlay the Spirit of the Prairie Park trail at a cost of $1.64/ft., $20,562. The Town may use money from its Open Space Shareback Fund. Discussion was held on applying for Open Space grant money next year. No action was taken.
Helicopter Landing Pad Trustee Monnahan had nothing new to report on the proposed helicopter landing pad on the west side of the railroad tracks on property owned by the Town. Trustee Mergl expressed concern about the pad being located on the west side of the railroad tracks and its accessibility if a train was parked on the tracks, and asked if any other locations had been considered.
NEW BUSINESS
Board Vacancy A vacancy was created on the Board of Trustees with the passing of Trustee Melvin Wood on April 13, 2009.
TRUSTEE MONNAHAN MOVED, TRUSTEE VENTER SECONDED to appoint Dorothy Pisel to fill the vacant seat on the Board of Trustees. Voting was as follows: YES: Venter, Fields, Hardwick, Mergl, Monnahan NO: None ABSTAIN: None ABSENT: Johnson The Mayor declared the motion carried.
The Town Clerk swore in Dorothy Pisel as Trustee. Her term will expire in April, 2010.
2009 CDBG Application #2 The Board reviewed information received from Arapahoe County regarding additional Community Development Block Grant funds that have become available because of the passage of the American Recovery and Reinvestment Act. Applications are due May 22, 2009. Projects larger than $50,000 will be given priority.
MAYOR FIELDS MOVED, TRUSTEE MERGL SECONDED to apply for CDBG funds to pave Third Avenue from Cedar Street to Fir Street and to complete the approximate one-half block of paving on Date Street at a cost of approximately $108,000. Voting was as follows: YES: Fields, Hardwick, Mergl, Monnahan, Pisel, Venter NO: None ABSTAIN: None ABSENT: Johnson The Mayor declared the motion carried.
Resolution 09-04 – Adopting A Red Flag Policy The Federal Trade Commission requires that creditors adopt Identity Theft Rules. The Town is considered a creditor because the utility services it provides are billed after the utilities have been used. Resolution 09-04 allows the Town Clerk to require a photo I.D. when opening a new water/wastewater account, and also allows for follow-up action if identity theft is suspected.
TRUSTEE FIELDS MOVED, TRUSTEE PISEL SECONDED to adopt Resolution 09-04 adopting a Red Flag Policy and establishing an identity theft prevention program for the Town of Deer Trail. Voting was as follows: YES: Hardwick, Mergl, Monnahan, Pisel, Venter, Fields NO: None ABSTAIN: None ABSENT: Johnson The Mayor declared the motion carried.
Fireworks
TRUSTEE VENTER MOVED, TRUSTEE PISEL SECONDED to purchase fireworks in the amount of $3,500. Voting was as follows: YES: Mergl, Monnahan, Pisel, Venter, Fields, Hardwick NO: None ABSTAIN: None ABSENT: Johnson The Mayor declared the motion carried.
Fireworks will be purchased from Stonebraker Fireworks Company.
Mosquito Spraying The Town needs to purchase mosquito control products. The cost of a 55-gallon barrel of Biomist is approximately $4,133. The Town also needs to purchase Altosid briquets and B.T.I. briquets for a total cost of approximately $4,500.
TRUSTEE VENTER MOVED, TRUSTEE MONNAHAN SECONDED to order mosquito control products as needed. Voting was as follows: YES: Monnahan, Pisel, Venter, Fields, Hardwick, Mergl NO: None ABSTAIN: None ABSENT: Johnson The Mayor declared the motion carried.
Centennial Park Maintenance The Board discussed Centennial Park maintenance. Options were to hire Bobbie Bell for $350/month for five months, take bids for maintenance, or for the Town’s maintenance employee to maintain the park.
MAYOR FIELDS MOVED, TRUSTEE MONNAHAN SECONDED to table discussion on Centennial Park maintenance until the June 2, 2009 regular meeting of the Board of Trustees. The motion carried.
Donation Requests Representatives were not available from the school’s summer recreation program, the summer baseball program, or the Booster Club. No action was taken.
Liquor License Renewal – PCT, Inc.
TRUSTEE MERGL MOVED, TRUSTEE MONNAHAN SECONDED to renew the liquor license for PCT, Inc. Voting was as follows: YES: Pisel, Venter, Fields, Hardwick, Mergl, Monnahan NO: None ABSTAIN: None ABSENT: Johnson The Mayor declared the motion carried.
TRUSTEES’ COMMENTS Mayor Fields welcomed Dorothy Pisel to the Board.
Mayor Fields said that the upcoming water/wastewater work study session scheduled for Friday, May 8 was in conflict with an event at the school that evening.
TRUSTEE MONNAHAN MOVED, MAYOR FIELDS SECONDED to reschedule the water/wastewater work study session and the previously postponed nuisance ordinance work study session to Thursday, May 28 at 6:00 p.m. Voting was as follows: YES: Venter, Fields, Hardwick, Mergl, Monnahan, Pisel NO: None ABSTAIN: None ABSENT: Johnson
ADJOURNMENT
MAYOR Fields adjourned the regular meeting at 8:07 p.m.
______________________________ Frank Fields, Mayor
ATTEST
__________________________ Patti K. Owens, Town Clerk
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