Regular Meeting

Tuesday, May 6, 2003

CALL TO ORDER

The regular meeting of the Deer Trail Board of Trustees was called to order at 7:00 p.m. by Mayor Tink Rector at the Deer Trail Town Hall, 555 Second Avenue, Deer Trail, Colorado.

ROLL CALL

A call of the roll heard the following members present: Mayor Tink Rector, Trustees Ralph Haight, Gary Lavoie, Russell Ness, Tami Stoumbaugh, Dutch Venter, and Melvin Wood. Attendants of the meeting included: Sharlene Wood, Bertha Rector, Bob Sanger, Jeff Hutt, David Boyd, and Robyn Lydick.

APPROVAL OF AGENDA

MOTION: Trustee Lavoie moved to approve the agenda. The motion was seconded by Trustee Stoumbaugh and carried by unanimous vote.

APPROVAL OF THE MINUTES

MOTION: Trustee Haight moved to approve the April 1, 2003 regular meeting minutes. The motion was seconded by Trustee Wood and carried by unanimous vote.

PUBLIC PARTICIPATION

No one in attendance had any comments.

REPORTS

The Town Clerk reported water usage for the month of April, 2003 was 1,745,000 gallons. Average sewer flow for April was 43,475 gallons per day. The high flow day was April 1 with a flow of 45,700 gallons.

The Board reviewed the compliance inspection of Deer Trail's water system conducted January 28, 2003 by John Payne from the Colorado Department of Health Water Quality Control Division. Mr. Payne noted that the only violation was lack of a cross-connection control program for the system. Trustee Haight will implement a program to bring the Town into compliance.

Ground water levels in the North Well and Park Well had been measured by a representative of the Colorado Division of Water Resources on April 22, 2003. Depth to water in the North Well was 11.40 feet and in the Park Well 12.90 feet.

The Town Clerk presented April budget reports to the Board.

A Loss Control Audit was conducted on April 15 by Jay Williamson from CIRSA.

The Town Clerk advised the Board that a CDBG grant for $1,430 will be available in June for swing set purchase.

The Board reviewed correspondence from GMS, Inc. regarding the upcoming sewer project. GMS, Inc. is in the process of submitting financial and environmental applications for the project. They are asking for information on location of all clay lines in town for possible replacement as part of the project.

MOTION: Trustee Lavoie moved to authorize Mayor Rector to sign the forthcoming Rural Development application for the wastewater project as soon as it is received. The motion was seconded by Trustee Stoumbaugh. A roll call vote was taken. YES: Trustee Haight, Trustee Lavoie, Trustee Ness, Mayor Rector, Trustee Stoumbaugh, Trustee Venter, and Trustee Wood. The motion carried.

APPROVAL AND PAYMENT OF BILLS

MOTION: Trustee Wood moved to approve the payment of the bills. The motion was seconded by Trustee Lavoie. A roll call vote was taken. YES: Trustee Lavoie, Trustee Ness, Mayor Rector, Trustee Stoumbaugh, Trustee Venter, and Trustee Wood. ABSTAIN: Trustee Haight. The motion carried.

UNFINISHED BUSINESS

MOTION: Trustee Stoumbaugh moved to approve the 2003 Agreement for Services with Arapahoe County for $12,739.47. The motion was seconded by Trustee Lavoie. A roll call vote was taken. YES: Trustee Ness, Mayor Rector, Trustee Stoumbaugh, Trustee Venter, Trustee Wood, Trustee Haight, and Trustee Lavoie. The motion carried.

NEW BUSINESS

MOTION: Trustee Venter moved to limit the upcoming Town Clean-Up Day to one day, using Complete Dispose-All. The motion was seconded by Trustee Ness. A roll call vote was taken. YES: Mayor Rector, Trustee Venter, Trustee Haight, and Trustee Ness. NO: Trustee Stoumbaugh, Trustee Wood, and Trustee Lavoie. The motion carried.

MOTION: Trustee Haight moved to hold Town Clean-Up Day on June 7, 2003. The motion was seconded by Trustee Lavoie and carried by unanimous vote.

Clean-Up Day will be from 7:00 a.m. - 4:00 p.m.

MOTION: Trustee Wood moved to donate $200 to the Deer Trail Youth Summer Baseball Program. The motion was seconded by Trustee Stoumbaugh. A roll call vote was taken. YES: Trustee Stoumbaugh, Trustee Venter, Trustee Wood, Trustee Lavoie, Trustee Ness, and Mayor Rector. ABSTAIN: Trustee Haight. The motion carried.

MOTION: Trustee Lavoie moved to purchase a fireworks package not to exceed $2,700.00. The motion was seconded by Trustee Ness. A roll call vote was taken. YES: Trustee Wood, Trustee Haight, Trustee Lavoie, Trustee Ness, Mayor Rector, and Trustee Stoumbaugh. NO: Trustee Venter. The motion carried.

The Town is waiting on bids from Interstate Irrigation for line work on Cedar St. between First and Second Ave. and to connect the park watering system to the main line on Second Ave.

Beginning May 26, Town Hall summer office hours will be Monday-Friday, 7 a.m. - 5 p.m., closed Fridays.

MOTION: Trustee Lavoie moved to approve Resolution 03-01 approving a third amendment to an intergovernmental agreement with Arapahoe County regarding participation in the county's Community Development Block Grant (CDBG) Program and the HOME Partnership Program. The Motion was seconded by Trustee Haight and carried by unanimous vote.

The Board discussed a citizen's request that the Town remove trees at Fourth Ave. and Birch St. on the Birch side of the property.

MOTION: Mayor Rector moved to allow the resident to cut down the trees himself at his own expense. The motion was seconded by Trustee Lavoie. The motion carried.

Trustee Haight addressed the Colorado Department of Public Health and Environment's (CDPHE) concerns regarding the bulk water distribution system and cross-connection. The bulk water distribution system will be modified to meet CDPHE's standards.

MOTION: Trustee Stoumbaugh moved to hire a temporary summer maintenance employee for 30 hours/week at $8.00/hour. The motion was seconded by Trustee Lavoie. A roll call vote was taken. YES: Trustee Wood, Trustee Haight, Trustee Lavoie, Trustee Ness, Mayor Rector, Trustee Stoumbaugh, and Trustee Venter. The motion carried.

Mayor Rector will choose the employee.

Lt. Jeff Hutt, Arapahoe County Sheriff's Dept. addressed the Board about ongoing concerns regarding abandoned vehicles, curfew, etc.

CORRESPONDENCE

Correspondence from Arapahoe County Sheriff's Dept. regarding false alarms at the Town Hall was addressed. The security company, ADT, will be asked to change its current method of contacting the Sheriff's Dept. and instead will be asked to contact local officials first and then contacting the Sheriff's Dept. if necessary.

A resident expressed concern about the availability of a tornado siren warning system.

Trustee Ness mentioned problems with Galaxy Cablevision reception.

ADJOURNMENT

MOTION: Trustee Lavoie moved to adjourn the meeting. The motion was seconded by Trustee Venter and carried by unanimous vote.

The regular meeting was adjourned at 8:13 p.m.

______________________________

Beryl H. Rector, Mayor

ATTEST

______________________________

Patti K. Owens, Town Clerk