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TOWN OF DEER TRAIL, COLORADO BOARD OF TRUSTEES Regular Meeting May 6, 2008
CALL TO ORDER
The Board of Trustees of the Town of Deer Trail met in regular session on Tuesday, May 6, 2008 at the Town Hall, 555 Second Avenue, Deer Trail, Colorado. The Board of Trustees appointed Frank Fields to chair the meeting. The meeting was called to order at 7:00 p.m.
ROLL CALL Trustees Present: David Boyd Frank Fields Robert Hardwick Dutch Venter Melvin Wood Staff Present: Patti Owens, Town Clerk
APPROVAL OF AGENDA
TRUSTEE VENTER MOVED, TRUSTEE WOOD SECONDED to approve the agenda with the addition of Park Maintenance to New Business. The motion carried.
The Town Clerk explained that the Elks had asked that a special events permit for an event scheduled for June 21 be considered at this meeting. The premises had not been posted the mandatory ten days before this meeting as required by state law. The special events permit will be considered at the June 3 regular meeting.
APPROVAL OF THE MINUTES
TRUSTEE WOOD MOVED, TRUSTEE VENTER SECONDED to approve the April 8, 2008 regular meeting minutes and the April 28, 2008 special meeting minutes. The motion carried.
PUBLIC COMMENTS
Chuck Myers asked about the Town spreading crushed asphalt from the pile behind the Town Hall on Fourth Avenue adjacent to his home for dust control. Trustee Wood explained that asphalt is used to fill holes, that it is expensive, and the Town’s budget is limited.
REPORTS
Water & Sewer The Town’s wells pumped 1,753,900 gallons of water in April, 2008.
APPROVAL AND PAYMENT OF BILLS
TRUSTEE HARDWICK MOVED, TRUSTEE WOOD SECONDED to approve the payment of the bills. Voting was as follows:
YES: Boyd, Fields, Hardwick, Wood NO: None ABSTAIN: Venter ABSENT: Stoumbaugh The Mayor declared the motion carried.
UNFINISHED BUSINESS
Spur Mountain Timber Subdivision
TRUSTEE WOOD MOVED, TRUSTEE BOYD SECONDED to schedule a public hearing for the Spur Mountain Timber subdivision on June 3, 2008 at 7:00 p.m. Voting was as follows: YES: Fields, Hardwick, Venter, Wood, Boyd NO: None ABSTAIN: None ABSENT: Stoumbaugh The Mayor declared the motion carried.
NEW BUSINESS
Appointments - Mayor
TRUSTEE HARDWICK MOVED, TRUSTEE BOYD SECONDED to appoint Frank Fields as Mayor. Voting was as follows: YES: Hardwick, Venter, Wood, Boyd, Fields NO: None ABSTAIN: None ABSENT: Stoumbaugh The Mayor declared the motion carried.
Appointments – Mayor Pro Tem
TRUSTEE VENTER MOVED, MAYOR FIELDS SECONDED to appoint Robert Hardwick as Mayor Pro Tem. Voting was as follows: YES: Venter, Wood, Boyd, Fields, Hardwick NO: None ABSTAIN: None ABSENT: Stoumbaugh The Mayor declared the motion carried.
Appointments – Town Clerk/Treasurer
MAYOR FIELDS MOVED, TRUSTEE VENTER SECONDED to appoint Patti Owens as Town Clerk and Treasurer. Voting was as follows: YES: Wood, Boyd, Fields, Hardwick, Venter NO: None ABSTAIN: None ABSENT: Stoumbaugh The Mayor declared the motion carried.
Town Clerk and Treasurer Patti Owens was sworn in by Mayor Frank Fields.
Appointments – Town Attorney The Board is required to appoint a Town Attorney within 30 days of when they are sworn into office. Trustee Boyd distributed information from the internet about an attorney who is willing to work for the Town of Deer Trail. Robert Hardwick mentioned that he knew a couple of attorneys who might also be available. The Town Clerk stated that the Town’s current attorney Stan Kimble would be willing to complete a current foreclosure that is in process.
TRUSTEE WOOD MOVED, TRUSTEE BOYD SECONDED to appoint Stan Kimble as Town Attorney until a new attorney can be hired. Voting was as follows: YES: Boyd, Fields, Hardwick, Venter, Wood NO: None ABSTAIN: None ABSENT: Stoumbaugh The Mayor declared the motion carried.
Appointments – Department Commissioners The following department commissioners were named: Melvin Wood – Streets and Alleys; Dutch Venter – Parks; David Boyd – Water and Sewer; Robert Hardwick – Safety and Utilities.
Appointments – Check Signers
TRUSTEE HARDWICK MOVED, TRUSTEE BOYD SECONDED to appoint Patti Owens, Dutch Venter, Frank Fields, and Melvin Wood as check signers for the financial accounts for the Town of Deer Trail. Voting was as follows: YES: Fields, Hardwick, Venter, Wood, Boyd NO: None ABSTAIN: None ABSENT: Stoumbaugh The Mayor declared the motion carried.
Summer Hours
TRUSTEE BOYD MOVED, TRUSTEE VENTER SECONDED that the two full-time Town employees work four ten-hour days beginning immediately. Voting was as follows: YES: Hardwick, Venter, Wood, Boyd, Fields NO: None ABSTAIN: None ABSENT: Stoumbaugh The Mayor declared the motion carried.
Town Hall office summer hours will begin the week of Memorial Day.
Summer Baseball Donation
TRUSTEE WOOD MOVED, TRUSTEE VENTER SECONDED to donate $300 to Deer Trail’s summer baseball program. Voting was as follows: YES: Venter, Wood, Boyd, Fields, Hardwick NO: None ABSTAIN: None ABSENT: Stoumbaugh The Mayor declared the motion carried.
Tire Purchase
TRUSTEE BOYD MOVED, TRUSTEE VENTER SECONDED to purchase four new tires for the Town’s pickup at a cost of approximately $600. Voting was as follows: YES: Wood, Boyd, Fields, Hardwick, Venter NO: None ABSTAIN: None ABSENT: Stoumbaugh The Mayor declared the motion carried.
Town Clean-Up Day The Town Clerk reported that the first Saturday that Swim’s Disposal Service has dumpsters available is May 31 at a cost of $380 each. Trustee Boyd will call D & D to compare prices, with the least expensive company to be used for clean-up day.
TRUSTEE HARDWICK MOVED, TRUSTEE VENTER SECONDED to schedule a Town clean-up day for Saturday, May 31, 8 a.m. - ???, on Date Street with Swim’s Disposal Service or D & D providing three 30-yard roll-off dumpsters at a cost of approximately $380 each. Voting was as follows: YES: Boyd, Fields, Hardwick, Venter, Wood NO: None ABSTAIN: None ABSENT: Stoumbaugh The Mayor declared the motion carried.
Fireworks
TRUSTEE HARDWICK MOVED, TRUSTEE BOYD SECONDED to purchase fireworks in the amount of $3,500 plus mortar deposit from Stonebraker Fireworks Company. Voting was as follows: YES: Fields, Hardwick, Venter, Wood, Boyd NO: None ABSTAIN: None ABSENT: Stoumbaugh The Mayor declared the motion carried.
Summer Employee
TRUSTEE BOYD MOVED, TRUSTEE VENTER SECONDED to advertise for two weeks for a summer employee at least 18 years of age with a valid driver’s license at a rate of $10/hour with final selection to be made by Trustee Wood and maintenance man Darren Kunkel. Voting was as follows: YES: Hardwick, Venter, Wood, Boyd, Fields NO: None ABSTAIN: None ABSENT: Stoumbaugh The Mayor declared the motion carried.
Street Paving The Town may not begin the bid process for the street paving until June 1. The Board will research the costs of street prep and subgrade work and determine if it needs to be included in this year’s bid. No action was taken. The Board will readdress the issue at the June 3 meeting.
Spirit of the Prairie Park Lighting Representatives of the Jockeyettes were on hand to propose the installation of some old-fashioned lights along the trail in the Spirit of the Prairie Park. The Jockeyettes are asking for funds to help with installation of wiring and asking the Town to pay the electricity once the lights are installed. The Jockeyettes did not yet have specific dollar amounts.
TRUSTEE HARDWICK MOVED, TRUSTEE BOYD SECONDED to table a decision on the Spirit of the Prairie Park Lighting until the June 3 meeting when more information is available. The motion carried.
Park Maintenance The Board discussed maintenance at Centennial Park. In the past, the job has been awarded by bid. It was suggested that the Town’s temporary summer employee could do the mowing with the mower the Town purchased in 2007.
TRUSTEE WOOD MOVED, TRUSTEE BOYD SECONDED to advertise for bids for maintenance at Centennial Park for 2008. Voting was as follows: YES: Venter, Wood, Boyd, Fields, Hardwick NO: None ABSTAIN: None ABSENT: Stoumbaugh The Mayor declared the motion carried.
TRUSTEES’ COMMENTS No comments were offered.
ADJOURNMENT
TRUSTEE WOOD MOVED, TRUSTEE VENTER SECONDED to adjourn the meeting. The motion carried.
The regular meeting was adjourned at 8:03 p.m.
______________________________ Frank Fields, Mayor
ATTEST
__________________________ Patti K. Owens, Town Clerk
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