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TOWN OF DEER TRAIL, COLORADO

BOARD OF TRUSTEES

Regular Meeting

November 4, 2003

 

CALL TO ORDER

The Board of Trustees of the Town of Deer Trail met in regular session on November 4, 2003 at the Town Hall, 555 Second Avenue, Deer Trail, Colorado. The meeting was called to order by Mayor Tink Rector at 7:00 p.m.

ROLL CALL

Mayor: Tink Rector  Trustees Present: Gary Lavoie, Russell Ness, Tami Stoumbaugh, Dutch Venter, Melvin Wood  Staff Present: Patti Owens, Town Clerk  Public Present: Robyn Lydick, Ilene Allison, Lt. Jeff Hutt, Patsy Jury, Bob Sanger, Anne Culver, Margaret Hanks

APPROVAL OF AGENDA

TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED to approve the agenda. The motion carried.

APPROVAL OF THE MINUTES

TRUSTEE NESS MOVED, TRUSTEE WOOD SECONDED to approve the October 7, 2003 regular meeting minutes with an addition. The motion carried.

PUBLIC PARTICIPATION

No one in attendance had comments.

REPORTS

Water & Sewer

-Readings

The Town Clerk reported water usage for the month of October, 2003 was 2,244,800. The average sewer flow for October was 33,028 gallons per day.

-Line Cleaning

Cleaning of the sewer lines was discussed. The lines have not been cleaned this year due to the fact the sewer project line replacement was anticipated. The Board will reconsider line cleaning next spring. Simon from Limon will be called to see how far ahead they need to be notified if the Board decides the lines need cleaned.

Financial

The 2004 proposed budget was discussed.

Safety Committee

The Safety Committee had nothing to report.

CDBG Grant

The Board reviewed several suggestions submitted to Arapahoe County for the CDBG grant. A final decision will be made at the December board meeting.

GMS, Inc. Sewer Project

The Town Clerk reported that the sewer project is on hold until funds from Rural Development are available. GMS, Inc. has made some changes to the Environmental Report requested by Rural Development.

CIRSA

-Sewer Back-Up Insurance Claim

The Town reviewed the insurance claim for the August sewer main back-up. Total cost of the back-up was $19,475.75. The Town is responsible for $500 deductible.

-Property Survey

Jay Williamson from CIRSA conducted a property survey on October 9, 2003. No recommendations were made.

APPROVAL AND PAYMENT OF BILLS

TRUSTEE STOUMBAUGH MOVED, TRUSTEE LAVOIE SECONDED to approve the payment of the bills. Voting was as follows:

YES: Lavoie, Ness, Rector, Stoumbaugh, Venter, Wood  NO: None  ABSTAIN: None  ABSENT: Haight

The Mayor declared the motion carried.

UNFINISHED BUSINESS

Water & Sewer Permits

-Bill & Ilene Allison

Ilene Allison was present to discuss water and sewer permits on her property on First Ave. Allison must replat the area before the Board will issue any permits.

-Robert Beavers

Robert Beavers submitted application forms for two water and two sewer permits for his property on Seventh Ave.

TRUSTEE STOUMBAUGH MOVED, TRUSTEE WOOD SECONDED to issue one water and one sewer permit to Robert Beavers on Block 31, Lot 9 Burton's First Addition. Voting was as follows: YES: Ness, Rector, Stoumbaugh, Venter, Wood, Lavoie NO: None ABSTAIN: None ABSENT: Haight

The Mayor declared the motion carried.

The Board seeks clarification on Beaver's request for a water and a sewer permit on Block 32, Lot 10. Beavers submitted a plat map indicating the block platted into individual lots. All the current information from Arapahoe County shows the block as unplatted. The Town Clerk will research the discrepancy.

Annexation

No new information was presented to the Board on the Carter Annexation.

Personnel Policy

Several changes to the Town's Personnel Policy was discussed.

TRUSTEE STOUMBAUGH MOVED, TRUSTEE WOOD SECONDED to leave the Town employees "at-will" rather than "for cause." Voting was as follows:  YES: Rector, Stoumbaugh, Venter, Wood NO: Lavoie, Ness ABSTAIN: None ABSENT: Haight

The Mayor declared the motion carried.

TRUSTEE STOUMBAUGH MOVED, TRUSTEE LAVOIE SECONDED to change employees' reviews to annually rather than quarterly, to change the pay period to every two weeks, and change the workweek to 12:01 a.m. Sunday through midnight Saturday. Voting was as follows: YES: Stoumbaugh,, Venter, Wood, Lavoie, Ness, Rector NO: None ABSTAIN: None ABSENT: Haight

The Mayor declared the motion carried.

TRUSTEE WOOD MOVED, TRUSTEE LAVOIE SECONDED to reimburse employees for one-half of any remaining sick leave when the employee quits or is terminated. Voting was as follows:  YES: Venter, Wood, Lavoie, Rector, Stoumbaugh NO: Ness  ABSTAIN: None  ABSENT: Haight

The Mayor declared the motion carried.

TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED that employees be allowed to use sick leave in any increment needed. Voting was as follows:

YES: Wood, Lavoie, Ness, Rector, Stoumbaugh, Venter  NO: None  ABSTAIN: None  ABSENT: Haight

The changes will be presented in a resolution at the December board meeting.

NEW BUSINESS

Liquor License Renewal

-The Corner

TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED to approve the renewal of the liquor license for The Corner. Voting was as follows:  YES: Lavoie, Ness, Rector, Stoumbaugh, Venter, Wood  NO: None  ABSTAIN: None

ABSENT: Haight

The Mayor declared the motion carried.

Building Permit

-Bijou Telephone Co-op

TRUSTEE LAVOIE MOVED, TRUSTEE WOOD SECONDED to approve the building permit submitted by Bijou Telephone Co-op for a tower at their property at First Avenue and Date Street. Voting was as follows:  YES: Ness, Rector, Stoumbaugh, Venter, Wood, Lavoie  NO: None  ABSTAIN: None  ABSENT: Haight

The Mayor declared the motion carried.

CGFOA Conference

TRUSTEE STOUMBAUGH MOVED, TRUSTEE WOOD SECONDED to approve the Town Clerk's attendance at the Colorado Government Finance Officers Association conference in Keystone on Nov. 18-21 with pay, the remaining $60 fee for the conference not covered by the $500 scholarship, and mileage both ways. The motion carried.

CORRESPONDENCE

Correspondence from Galaxy Cablevision concerning the possible sale of its systems was presented to the Board.

The Town Clerk introduced the Town's web site, www.deertrailcolorado.org.

ADJOURNMENT

TRUSTEE LAVOIE MOVED, TRUSTEE VENTER SECONDED to adjourn the meeting. The motion carried. The regular meeting was adjourned at 8:03 p.m.

______________________________

Beryl H. Rector, Mayor

ATTEST

______________________________

Patti K. Owens, Town Clerk