The Board of Trustees of the Town of Deer Trail met in regular session on Tuesday, October 5, 2004 at the Town Hall, 555 Second Avenue, Deer Trail, Colorado. Mayor Tink Rector called the meeting to order at 7:06 p.m.

Mayor: Tink Rector  Trustees Present: Gary Lavoie, Russell Ness , Tami Stoumbaugh, Dutch Venter

Melvin Wood

Staff Present: Patti Owens, Town Clerk; Randy Eldringhoff, Maintenance

TRUSTEE STOUMBAUGH MOVED, TRUSTEE WOOD SECONDED to approve the agenda with discussion of a building permit added to the Public Participation segment of the meeting. The motion carried.

TRUSTEE WOOD MOVED, TRUSTEE STOUMBAUGH SECONDED to approve the September 7, 2004 regular meeting minutes. The motion carried.

Shawn Kratzer presented a building permit application for a garage on the Dairy Hut property at 490 Cedar St. The garage will be used as a used car sales building.

TRUSTEE WOOD MOVED, TRUSTEE LAVOIE SECONDED to approve the building permit for the used car sales building on the lot at 490 Cedar St. contingent on the purchase of the property by Shawn Kratzer. Voting was as follows:  YES: Lavoie, Ness, Rector, Stoumbaugh, Venter, Wood  NO: None

ABSTAIN: None  ABSENT: Haight  The Mayor declared the motion carried.

-Readings

The Town Clerk reported water usage for the month of September, 2004 was 2,587,400 gallons. The average sewer flow for August was 27,916 gallons per day.

The Town Clerk presented 2005 budgets to the Board.

The Board was informed that the Town Hall had received a copy of the final drawings from GMS, Inc. for the upcoming sewer project. Bidding will begin as soon as Rural Development approves the plans. Construction will begin in mid-March. Gravel will be added in the alleys after the lines have been replaced and gravel will be placed on top of the lagoon berms.

CDBG Grant applications must be submitted to Arapahoe County before November 5, 2004. The Town is guaranteed approximately $10,000.

TRUSTEE LAVOIE MOVED, TRUSTEE WOOD SECONDED to apply for a $10,000 CDBG grant for curb and gutter at Centennial Park and to apply for $100,000 for street paving. The motion carried.

The Board reviewed a property survey conducted by CIRSA in September. CIRSA would like the Town to consider installation of a concrete floor in the shop. Trustee Ness stated that chemicals should be stored in a separate, heated building. Purchase of a scanner and software for off-site record storage was discussed. Fireproof storage was also discussed.

TRUSTEE WOOD MOVED, TRUSTEE VENTER SECONDED to purchase and install a metal door to replace the hollow wooden door on the room used for record storage at a cost of approximately $160.00. Voting was as follows:  YES: Ness, Rector, Stoumbaugh, Venter, Wood, Lavoie  NO: None

ABSTAIN: None  ABSENT: Haight  The Mayor declared the motion carried.

The Board discussed ways to promote the November sales tax issue.

TRUSTEE STOUMBAUGH MOVED, TRUSTEE LAVOIE SECONDED to send a letter to residents in mid-October expressing the Board's support of the issue. Voting was as follows:  YES: Rector, Stoumbaugh, Venter, Wood, Lavoie, Ness  NO: None  ABSTAIN: None  ABSENT: Haight  The Mayor declared the motion carried.

The Board will send a Letter to the Editor to the Tri-County Tribune and I-70 Scout in support of the issue.

The Board read correspondence from the Town Attorney regarding his efforts to contact Arapahoe County asking for assistance if Deer Trail institutes a municipal court. The Town Clerk reported that Arapahoe County Investigator Chris Garner suggested the attorney contact the county sheriff directly. Trustee Lavoie would like to have him contact the undersheriff instead.

TRUSTEE NESS MOVED, TRUSTEE STOUMBAUGH SECONDED to approve the payment of the bills. Voting was as follows:  YES: Stoumbaugh, Venter, Wood, Ness, Rector  NO: None  ABSTAIN: Lavoie

ABSENT: None  The Mayor declared the motion carried.

The Board paid Jackie Pelton $5,100.00 for an easement in conjunction with the upcoming sewer project. Money will have to be taken from reserves for that amount.

TRUSTEE STOUMBAUGH MOVED, TRUSTEE WOOD SECONDED to approve Resolution 04-14 appropriating additional sums of money to defray expenses in excess of amounts budgeted for the Town of Deer Trail. Voting was as follows:  YES: Venter, Wood, Lavoie, Ness, Rector, Stoumbaugh

NO: None  ABSTAIN: None  ABSENT: Haight  The Mayor declared the motion carried.

The Board received one bid for an advertised small trailer.

TRUSTEE STOUMBAUGH MOVED, TRUSTEE WOOD SECONDED to approve the bid submitted by Terry Intermill in the amount of $50.00 for the small trailer. The motion carried.

Attorney Stan Kimble submitted information about the Arapahoe County Open Space Tax and subsequent agreement. The County wants the Town to collect its portion of the .25% use tax. With no current tax collection, Kimble advised to collect the tax in conjunction with building permits. An emergency ordinance will be necessary at the November meeting in order to meet the County's November 19 deadline.

-Rodeo Grounds Historic Designation

No one was in attendance from the Jockey Club.

-GOCO Grant

No one was in attendance from the Jockey Club.

The Board is in the process of gathering information on costs and funding of a drainage study. Deadline for the application is December 1, 2004. Besides the Energy and Mineral Impact Assistance grant money, DRCOG funds may be available.

Striping on the newly paved road was discussed. The Colorado Department of Transportation striped a portion of the street with double yellow lines. CDOT will be asked to do the remaining portion of the paved street.

Guildner Pipeline was called earlier this month to clean the sewer main line between First and Second Avenues between Birch and Cedar Streets. Pieces of clay pipe were removed during the cleaning. This portion of sewer line is scheduled to be replaced during the upcoming sewer project. Nothing further will be done to that portion of the sewer main at this time.

Susan Rector was on hand to discuss information she received from GMS, Inc. regarding water line installation in East Ridge Addition. Susan will talk to the property owner before any final decision on proceeding with the project will be made.

-Liquor License Renewal

TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED to approve the Elks' liquor license renewal. Voting was as follows:  YES: Lavoie, Ness, Rector, Stoumbaugh, Venter  NO: None  ABSTAIN: Wood  ABSENT: None  The Mayor declared the motion carried.

-Donation Request

TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED to donate $100 to the Elks for this year's haunted house. Voting was as follows:  YES: Lavoie, Rector, Stoumbaugh, Venter  NO: Ness

ABSTAIN: Wood  ABSENT: Haight  The Mayor declared the motion carried.

TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED to donate $100 to the Elks for this year's Christmas party. Voting was as follows:  YES: Ness, Rector, Stoumbaugh, Venter, Lavoie  NO: None  ABSTAIN: Wood  ABSENT: Haight  The Mayor declared the motion carried.

The maintenance man reported to the Board that the Town's Ford pickup needs some front-end repairs. He obtained quotes from Plains Auto in Strasburg.

TRUSTEE LAVOIE MOVED, TRUSTEE WOOD SECONDED to approve $1,032.48 for front-end work on the Town's pickup at Plains Auto in Strasburg. Voting was as follows:  YES: Rector, Stoumbaugh, Venter, Wood, Lavoie, Ness  NO: None  ABSTAIN: None  ABSENT: Haight  The Mayor declared the motion carried.

TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED to approve purchase of two new front tires and an alignment after the front end work is completed on the Town's pickup. Voting was as follows:  YES: Stoumbaugh, Venter, Wood, Lavoie, Ness, Rector  NO: None  ABSTAIN: None  ABSENT: Haight  The Mayor declared the motion carried.

The general election will be held on the first Tuesday of November, the Town Board's regular meeting date.

TRUSTEE NESS MOVED, TRUSTEE NESS SECONDED to change the November Board of Trustees' meeting from Tuesday, November 2 to Wednesday, November 3. The motion carried.

The Town Clerk would like to attend the October 14 I-70 Regional Economic Advancement Partnership (REAP) meeting.

TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED approval of the Town Clerk's attendance at the October 14 REAP meeting with lunch. The motion carried. Mayor Rector may also attend.

Trustee Ness thanked maintenance for installation of signs.

TRUSTEE STOUMBAUGH MOVED, TRUSTEE WOOD SECONDED to adjourn the meeting. The motion carried.

The regular meeting was adjourned at 8:21 p.m.

______________________________

Beryl H. Rector, Mayor

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Patti K. Owens, Town Clerk