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TOWN OF DEER TRAIL, COLORADO

BOARD OF TRUSTEES

Regular Meeting

October 7, 2003

 

CALL TO ORDER

The Board of Trustees of the Town of Deer Trail met in regular session on October 7, 2003 at the Town Hall, 555 Second Avenue, Deer Trail, Colorado. The meeting was called to order by Mayor Tink Rector at 7:00 p.m.

ROLL CALL

Mayor: Tink Rector

Trustees Present: Gary Lavoie, Russell Ness, Dutch Venter, Melvin Wood

Staff Present: Patti Owens, Town Clerk; Randy Eldringhoff, Maintenance

Public Present: Robyn Lydick, Bill Allison, Ilene Allison, Sharlene Wood, Lt. Jeff Hutt

APPROVAL OF AGENDA

TRUSTEE WOOD MOVED, TRUSTEE LAVOIE SECONDED to approve the agenda. The motion carried.

APPROVAL OF THE MINUTES

TRUSTEE LAVOIE MOVED, TRUSTEE WOOD SECONDED to approve the September 2, 2003 regular meeting minutes with an addition. The motion carried.

PUBLIC PARTICIPATION

No one in attendance had comments.

REPORTS

Water & Sewer

Readings

The Town Clerk reported water usage for the month of September, 2003 was 2,308,500. The average sewer flow for September was 32,535 gallons per day.

Financial

The Town Clerk presented September 30, 2003 budget reports.

Safety Committee

The maintenance man continues to do monthly park and playground inspections.

CDBG Grant

The Town received grant applications for 2004. Before the final deadline of December 19, 2003, a representative from the Town must meet with Arapahoe County for preliminary approval. The Town Clerk asked Board members to present ideas for use of the grant funds at the November meeting. One suggestion was an automated monitoring and control computer system for the water and wastewater systems.

GMS, Inc. Sewer Project

The Town Clerk reported that Rural Development's funding for our sewer project will be committed in two to three months.

APPROVAL AND PAYMENT OF BILLS

TRUSTEE LAVOIE MOVED, TRUSTEE WOOD SECONDED to approve the payment of the bills with one addition. Voting was as follows:  YES: Lavoie, Ness, Rector, Venter, Wood  NO: None  ABSTAIN: None  ABSENT: Haight, Stoumbaugh

The Mayor declared the motion carried.

UNFINISHED BUSINESS

Water & Sewer Permits

Bill & Ilene Allison

The Board reviewed drawings presented by Bill and Ilene Allison.

Because of the location of their property and the lift station restrictions, only two sewer permits are available at their property. In order to receive the two permits, the Allisons must replat the property into two large lots to prevent future problems with sewer permit requests. In order to replat, the Allisons must have the property surveyed by a registered land surveyor. The Town Clerk will contact CDOT to review access permits from Hwy. 40 to the Allison's property. After the replat and access review, the Board discussed the possibility of vacating First Avenue between Eleventh Street (Jasmine) and Twelfth Street (Krameria) and vacating the alley between First and Second Avenues between Eleventh and Twelfth Streets. Allisons will build a 20' wide driveway to connect the two entrances to Hwy. 40.

NEW BUSINESS

Liquor License Renewal

B.P.O.E. #2307

TRUSTEE LAVOIE MOVED, TRUSTEE VENTER SECONDED to approve the Elks' liquor license renewal. Voting was as follows:  YES: Ness, Rector, Venter, Lavoie  NO: None  ABSTAIN: Wood  ABSENT: Haight, Stoumbaugh

The Mayor declared the motion carried.

Dangerous Building Complaints

Appointment of Dangerous Building Officials

Mayor Rector appointed Trustee Lavoie and Trustee Stoumbaugh as Dangerous Building Officials.

Personnel Policy

The Town Clerk presented some possible changes for the Town's Personnel Policy. The Board will make decisions on the changes at the November meeting.

Wastewater Sampling Equipment

TRUSTEE LAVOIE MOVED, TRUSTEE WOOD SECONDED to approve purchase of wastewater sampling equipment totaling $5,285. Voting was as follows:  YES: Rector, Venter, Wood, Lavoie, Ness  NO: None  ABSTAIN: None  ABSENT: Haight, Stoumbaugh

The Mayor declared the motion carried.

The Board took a recess at 8:25 p.m.

The meeting was reconvened at 8:35 p.m.

Petition for Annexation

A Petition for Annexation from Steve and Kathy Carter was presented to the Board by the Town Clerk.

MAYOR RECTOR MOVED, TRUSTEE WOOD SECONDED that Russell Ness and Tink Rector be appointed designees to negotiate the terms of the Pre-Annexation Agreement with Steve and Kathy Carter. The motion carried.

CORRESPONDENCE

A citizen's inquiry/complaint form submitted by Dennis and Teresa Bradford requested a refund for one water and one sewer charge paid for at least three years. The Town Clerk verified with water records that the Bradfords had been billed correctly and no refund was due.

Town Attorney Kathleen Harrington sent correspondence informing the Board of an increase in her firm's legal fees.

A building permit was submitted by Landers Construction from Loveland, Colorado for masonry skirting at 975 Seventh Ave.

A building permit was submitted by Dolan Hamacher for a garage at 165 Fourth Ave.

TRUSTEE WOOD MOVED, TRUSTEE LAVOIE SECONDED to approve the two building permits. The motion carried.

Trustee Ness commented that the newly-painted sign at Centennial Park looked nice. He also requested the shop doors be closed when no one is at the Town Hall. The Maintenance Man said he would be sure they were closed.

ADJOURNMENT

TRUSTEE NESS MOVED, TRUSTEE WOOD SECONDED to adjourn the meeting. The motion carried. The regular meeting was adjourned at 8:38 p.m.

______________________________

Beryl H. Rector, Mayor

ATTEST

______________________________

Patti K. Owens, Town Clerk