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TOWN OF DEER TRAIL, COLORADO

BOARD OF TRUSTEES

Regular Meeting

October 7, 2008

 

 

CALL TO ORDER

 

The Board of Trustees of the Town of Deer Trail met in regular session on Tuesday, October 7, 2008 at the Town Hall, 555 Second Avenue, Deer Trail, Colorado.  Mayor Frank Fields called the meeting to order at 7:00 p.m.

 

ROLL CALL

               

                Mayor:                   Frank Fields         

                Trustees

                Present:                  David Boyd

                                                Robert Hardwick

                                                Gerald Mergl

                                                Harry Venter

                                                                               

                Staff

                Present:                  Patti Owens, Town Clerk

                                               

APPROVAL OF AGENDA

 

TRUSTEE HARDWICK MOVED, TRUSTEE BOYD SECONDED to approve the agenda with the addition of  Dump Truck Repair to New Business.  The motion carried.

 

APPROVAL OF THE MINUTES

 

TRUSTEE HARDWICK MOVED, TRUSTEE BOYD SECONDED to approve the September 1, 2008 regular meeting minutes.  The motion carried.

 

PUBLIC COMMENTS

 

Kendra Boyd asked who is in charge of maintaining the Town website.  The Town Clerk responded that she maintains the website when time allows.

 

Cara Martin asked about the smell in the Town’s water.  Trustee Boyd briefly explained the Town’s chlorination and daily testing procedures.

 

Marissa Hauser asked if the Town’s nuisance ordinance is still on the books and if it is being enforced.  Mayor Fields responded that the ordinance is still on the books and is not being enforced at this time.

 

Susan Eldringhoff presented pictures of metal cutouts that the Jockeyettes will be placing on poles along Cedar Street.

 

Pam Stoumbaugh said the Jockeyettes are still pursuing the old-fashioned light posts to be placed in Spirit of the Prairie Park.

 

REPORTS

 

Water & Sewer

The Town’s wells pumped 2,234,660 gallons of water in September, 2008.

 

APPROVAL AND PAYMENT OF BILLS

 

TRUSTEE HARDWICK MOVED, TRUSTEE VENTER SECONDED to approve the payment of the bills.  Voting was as follows:

                YES:                       Boyd, Fields, Hardwick, Mergl, Venter

                NO:                         None

                ABSTAIN:            None

                ABSENT:               Wood

The Mayor declared the motion carried.

 

UNFINISHED BUSINESS

 

Sewer Tap – 785 Third Avenue

 

TRUSTEE VENTER MOVED, TRUSTEE BOYD SECONDED to allow Archie Lloyd, 785 Third Avenue, to tap into his private water service line and private wastewater service line, to connect another trailer on his lot at no charge.  Voting was as follows:

                YES:                        Fields, Hardwick, Mergl, Venter, Boyd

                NO:                         None

                ABSTAIN:            None

                ABSENT:               Wood

The Mayor declared the motion carried.

 

2009 CDBG Application

The 2009 CDBG grant application is due on Monday, October 20.

 

TRUSTEE HARDWICK MOVED, TRUSTEE BOYD SECONDED to submit a 2009 CDBG application for asphalt paving of the following streets, prioritized in the following order:  Third Avenue, Cedar Street to Fir Street; Elm Street, Second Avenue to Third Avenue; Fir Street, Second Avenue to Third Avenue; Fourth Avenue, Burton Street to Vine Street; Vine Street, Fourth Avenue to Fifth Avenue; Fifth Avenue, Vine Street to Burton Street; Burton Street, Fifth Avenue to Fourth Avenue.  Voting was as follows:

                YES:                        Hardwick, Mergl, Venter, Boyd, Fields

                NO:                         None

                ABSTAIN:            None

                ABSENT:               Wood

The Mayor declared the motion carried.

 

Trustee Appointment

The two people considered for appointment to the vacant trustee position were John Monnahan and Cody Stoumbaugh.

 

TRUSTEE VENTER MOVED, TRUSTEE BOYD SECONDED to appoint John Monnahan to the Board of Trustees.  Voting was as follows:

                YES:                        Mergl, Venter, Boyd, Fields

                NO:                         Hardwick

                ABSTAIN:            None

                ABSENT:               Wood

The Mayor declared the motion carried.

NEW BUSINESS

 

2009 Budgets

The Town Treasurer presented budgets for the General Fund, Water Fund, Sewer Fund, Open Space Fund, and Conservation Trust Fund.

 

TRUSTEE VENTER MOVED, TRUSTEE BOYD SECONDED to accept the proposed 2009 budgets.  Voting was as follows:

                YES:                        Mergl, Venter, Boyd, Fields, Hardwick

                NO:                         None

                ABSTAIN:            None

                ABSENT:               Wood

The Mayor declared the motion carried.

 

Liquor License Renewal – Elks

 

TRUSTEE HARDWICK MOVED, TRUSTEE MERGL SECONDED to approve renewal of the liquor license for BPOE Lodge #2307.  Voting was as follows:

                YES:                        Venter, Boyd, Fields, Hardwick, Mergl

                NO:                         None

                ABSTAIN:            None

                ABSENT:               Wood

The Mayor declared the motion carried.

 

Special Events Permit – Elks

 

TRUSTEE BOYD MOVED, TRUSTEE HARDWICK SECONDED to approve the Special Events Permit submitted by BPOE Lodge #2307 for October 31 and November 1.  Voting was as follows:

                YES:                        Boyd, Fields, Hardwick, Mergl, Venter

                NO:                         None

                ABSTAIN:            None

                ABSENT:               Wood

The Mayor declared the motion carried.

 

Town Clerk Assistant

Trustee Hardwick suggested the Board hire a Town Clerk Assistant to fill in for the Town Clerk when she is gone.

No action was taken.

 

2007 Audit

 

TRUSTEE BOYD MOVED, TRUSTEE VENTER SECONDED to accept the 2007 audit submitted by Johnson, Holscher, and Co.  Voting was as follows:

                YES:                        Fields, Hardwick, Mergl, Venter, ,Boyd

                NO:                         None

                ABSTAIN:            None

                ABSENT:               Wood

The Mayor declared the motion carried.

 

Dump Truck Repair

The Board reviewed an estimate submitted by DMT Auto for repair of the dump truck in the amount of $3,751.14.

No action was taken.

 

                               

TRUSTEES’ COMMENTS

Trustee Mergl reported that Pete Tisserat had expressed thanks to the Town for responding to a request to contact the gas remediation company about spreading crushed asphalt on a work site near the Phillips 66 station.

 

Mayor Fields gave a brief report on his meeting with Bob Toll from Arapahoe County Open Space and discussed scheduling a work study session to give the Board an overview of their project on the former Helling property.

 

ADJOURNMENT

Mayor Fields adjourned the meeting at 8:10 p.m.

 

 

 

______________________________

Frank Fields, Mayor

 

ATTEST

 

 

 

__________________________

Patti K. Owens, Town Clerk