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TOWN OF DEER TRAIL, COLORADO BOARD OF TRUSTEES Regular Meeting August 5, 2008
CALL TO ORDER
The Board of Trustees of the Town of Deer Trail met in regular session on Tuesday, August 5, 2008 at the Town Hall, 555 Second Avenue, Deer Trail, Colorado. Mayor Frank Fields called the meeting to order at 7:00 p.m.
ROLL CALL
Mayor: Frank Fields Trustees Present: David Boyd Robert Hardwick Gerald Mergl Harry Venter Melvin Wood
Staff Present: Patti Owens, Town Clerk
APPROVAL OF AGENDA
TRUSTEE WOOD MOVED, TRUSTEE BOYD SECONDED to approve the agenda with the addition of a Mayor’s report and New Business addition of Town Maintenance Position. The motion carried.
APPROVAL OF THE MINUTES
TRUSTEE WOOD MOVED, TRUSTEE MERGL SECONDED to approve the July 1, 2008 regular meeting minutes. The motion carried.
PUBLIC COMMENTS
The Town Clerk read letters submitted by Hayley Whitehead regarding dogs running at large, and Courtney Garner regarding vicious dogs and dogs running at large.
Phillip Steel asked about Trustee Tami Stoumbaugh’s Board meeting attendance and the Board’s intention to remedy the situation. He also voiced concerns about the postal service’s database.
Kendra Boyd asked that something be done about Tami Stoumbaugh’s Board meeting attendance.
Robert Copley asked why the lawn at the park looked so bad and why it was only being watered once a week. He asked if the Board had any success getting the speed limit on First Avenue reduced. Mayor Fields responded that the Board would continue to pursue the issue.
Copley asked the Board to ask the Colorado Department of Transportation to cut down the asphalt on First Avenue.
Copley asked if the Town has a development business plan and what they plan to do to keep things from being static. He broached the subject of installing sidewalks in Town.
Copley asked why the Town doesn’t have a municipal court.
REPORTS
Water & Sewer The Town’s wells pumped 3,757,400 gallons of water in July, 2008.
Mayor’s Report The Mayor reported that 220 packages of potato chips, donated by Frito Lay, were left over from the Community Picnic and wanted suggestions for their use.
TRUSTEE VENTER MOVED, TRUSTEE BOYD SECONDED to donate the chips to the Deer Trail Senior Class for use at their upcoming Deer Trail Rodeo concessions. The motion carried.
Mayor Fields had received a request for the Town to donate water to a gymkhana organization to wet down the arena at the Jockey Club Grounds, one night a week for the next five weeks, valued at $100-$150 dollars.
TRUSTEE VENTER MOVED, TRUSTEE WOOD SECONDED to donate water to the gymkhana group. Voting was as follows: YES: Boyd, Fields, Hardwick, Mergl, Venter, Wood NO: None ABSTAIN: None ABSENT: Stoumbaugh
APPROVAL AND PAYMENT OF BILLS
TRUSTEE WOOD MOVED, TRUSTEE BOYD SECONDED to approve the payment of the bills. Voting was as follows: YES: Fields, Hardwick, Mergl, Venter, Wood, Boyd NO: None ABSTAIN: None ABSENT: Stoumbaugh The Mayor declared the motion carried.
UNFINISHED BUSINESS
CDBG Paving The Board reviewed bids submitted for the CDBG paving project. Bids were as follows: Kiewet Western Co., $18.30/sq. yd.; Colorado Asphalt Services, $14.50/sq. yd.; Asphalt Specialties Co., Inc., $14.25/sq. yd.; Aggregate Industries, $13.55/sq. yd.; Quality Paving Co., $11.03/sq. yd.
TRUSTEE HARDWICK MOVED, TRUSTEE BOYD SECONDED to accept the bid from Quality Paving Co. @ $11.03/sq. yd for Holly St. and Second Ave. and request a bid from the company for subgrade work on those two streets, approximately 4,000 square yards. Voting was as follows: YES: Hardwick, Mergl, Venter, Wood, Boyd, Fields NO: None ABSTAIN: None ABSENT: Stoumbaugh The Mayor declared the motion carried.
The Town Clerk will contact Quality Paving Co. about a bid for subgrade work.
Liquor License Renewal – Brown Derby
TRUSTEE HARDWICK MOVED, TRUSTEE BOYD SECONDED to approve the Brown Derby’s application for liquor license renewal. Voting was as follows: YES: Mergl, Venter, Wood, Boyd, Fields, Hardwick NO: None ABSTAIN: None ABSENT: Stoumbaugh The Mayor declared the motion carried.
Arapahoe County Animal Control Agreement Arapahoe County Animal Control submitted an updated agreement for Board approval. The major change in the agreement was the increase in trip fee to Deer Trail from $50 per trip to $125 per trip.
Lengthy discussion was held on Animal Control options.
TRUSTEE HARDWICK MOVED, MAYOR FIELDS SECONDED to approve the agreement with Arapahoe County Animal Control. Voting was as follows: YES: Wood, Boyd, Fields, Hardwick, Mergl NO: Venter ABSTAIN: None ABSENT: Stoumbaugh The Mayor declared the motion carried.
The agreement is effective immediately.
Vacation of 12th Street Judd Behrens asked the Board to consider vacating 12th Street adjacent to his property at 1394 First Avenue. A plat map of the area was reviewed. Vacation of 12th Street could affect access to lots east of the property. No action was taken.
Sewer Tap Archie Lloyd, 785 Third Avenue, would like to place another mobile home on his lot at 785 Third Avenue. He has requested an additional sewer tap on the property. He will use the existing water line for the additional trailer.
TRUSTEE HARDWICK MOVED, TRUSTEE BOYD SECONDED to approve a new sewer tap at 785 Third Avenue pending submittal of a sewer tap application and fee of $3,500. Voting was as follows: YES: Wood, Boyd, Fields, Hardwick, Mergl NO: Venter ABSTAIN: None ABSENT: Stoumbaugh The Mayor declared the motion carried.
Town Clean-Up Day
TRUSTEE HARDWICK MOVED, TRUSTEE BOYD SECONDED to schedule a Town clean-up day on Saturday, Sept. 6, 8:00 a.m., with three roll-off dumpsters from Swim’s Disposal. Voting was as follows: YES: Boyd, Fields, Hardwick, Mergl, Venter, Wood NO: None ABSTAIN: None ABSENT: Stoumbaugh The Mayor declared the motion carried.
Town Maintenance Position Town Maintenance Man Darren Kunkel submitted his two-week notice with his final day being August 14.
TRUSTEE HARDWICK MOVED, TRUSTEE VENTER SECONDED to advertise the maintenance position for two weeks in the I-70 Scout and Tri-County Tribune at $14/hour, with pre-employment drug testing, backhoe and road grader experience or willing to train, and general water and wastewater maintenance duties. Voting was as follows: YES: Fields, Hardwick, Mergl, Venter, Wood, Boyd NO: None ABSTAIN: None ABSENT: Stoumbaugh The Mayor declared the motion carried.
TRUSTEES’ COMMENTS Board members complimented the Community Picnic.
ADJOURNMENT
TRUSTEE WOOD MOVED, MAYOR FIELDS SECONDED to adjourn the meeting. The motion carried.
The regular meeting was adjourned at 8:37 p.m.
______________________________ Frank Fields, Mayor
ATTEST
__________________________ Patti K. Owens, Town Clerk
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