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TOWN OF DEER TRAIL, COLORADO BOARD OF TRUSTEES Regular Meeting January 6, 2009
CALL TO ORDER
The Board of Trustees of the Town of Deer Trail met in regular session on Tuesday, January 6, 2009 at the Town Hall, 555 Second Avenue, Deer Trail, Colorado. Mayor Frank Fields called the meeting to order at 7:00 p.m.
ROLL CALL
Mayor: Frank Fields Trustees Present: David Boyd Robert Hardwick Gerald Mergl John Monnahan Harry Venter Staff Present: Patti Owens, Town Clerk
APPROVAL OF AGENDA
TRUSTEE HARDWICK MOVED, TRUSTEE MERGL SECONDED to approve the agenda with the addition of Liquor License Renewal to New Business. The motion carried.
APPROVAL OF THE MINUTES
TRUSTEE HARDWICK MOVED, TRUSTEE BOYD SECONDED to approve the December 2, 2008 regular meeting minutes. The motion carried.
PUBLIC COMMENTS
Jerry Kendall, recent purchaser of the former dog track at the Peoria Interchange, discussed the potential uses of his facility. Thirteen acres of the property is zoned for motor sports, family entertainment, dirt track racing, livestock events, public gatherings, school events, agriculture events, athletics, concerts, etc. He spoke about possibly 10-15 full-time positions as well as part-time employment during special events. Mr. Kendall inquired about a possible flagpole annexation using state highway 40 as the flagpole.
REPORTS
Water & Sewer The Town’s wells pumped 1,388,600 gallons of water in December, 2008.
The Town Clerk reported on an emergency at the lift station on December 16. Bolts on brackets holding the floats in pit #1 corroded and broke sending the floats into the pit. The wires were mangled and one float was ingested into the pump. Pump #1 was nearly incapacitated. Pump #2 was getting an incorrect high water message because of the disabled floats, ran continuously and became disabled. Emergency pump #3 worked correctly. Equinox Pump made an after-hours call, pulled pump #1 and removed the ingested float, reinstalled the floats, pulled pump #2 and took it for repair.
The Town Clerk reported that the chlorine pump in the west well had been tampered with over the Christmas holiday. Tampering with a public water system is a civil offense punishable in court with fines up to $50,000.
Town Clerk Reports The property at 376 First Avenue was sold at sheriff’s sale by Arapahoe County on December 18. The Town will receive reimbursement in the amount of $9,295.19 to cover expenses on the property.
As in prior years, Strasburg Veterinary Clinic’s vaccination clinic will be hosted by the Town of Deer Trail.
Safety Committee Report The Board heard information about the procedure required by the Town’s insurance company (CIRSA) to document volunteers assisting the Town, including the Board of Trustees. In order to have insurance coverage, names of volunteers must be listed on a roster with type of work, and date and time of work.
APPROVAL AND PAYMENT OF BILLS
TRUSTEE MERGL MOVED, TRUSTEE MONNAHAN SECONDED to approve the payment of the bills. Voting was as follows: YES: Boyd, Fields, Hardwick, Mergl, Monnahan, Venter NO: None ABSTAIN: None ABSENT: Wood The Mayor declared the motion carried.
UNFINISHED BUSINESS
Helicopter Pad Trustee Monnahan met with Vic Behrens, Kevan Northup of Spur Mountain Timber and Jim Bunner of Arapahoe County to discuss the location and access to a helicopter landing pad. The Town will need to purchase a culvert for the access road; the County will install the culvert. Spur Mountain Timber will furnish the posts for a fence to surround the landing pad and electricity at no charge. Vic and Julie Behrens will apply for grant money for the project.
Sewer/Water Taps After review of pertinent water and sewer ordinances, a short discussion was held on recent installation of the addition of a mobile home on the lot at 785 Third Avenue and the addition of a double-wide mobile home on the lot at 955 Second Avenue. With those additions, each lot has two residences. Each addition tapped into existing service lines. No additional water and sewer taps were charged. Each property owner will pay monthly for an additional basic water and sewer service.
Qualifications for Board Members An ordinance presented by Trustee Boyd at the December, 2008 regular board meeting regarding qualifications for Board members was discussed. After review, Town Attorney Stan Kimble determined that the ordinance is not suitable for an initiative election.
Nuisance Ordinances
TRUSTEE BOYD MOVED, TRUSTEE VENTER SECONDED to table discussion on nuisance ordinances to the February 3, 2009 Board meeting. The motion carried.
Resolution 08-12 – Appropriating Additional Sums of Money
TRUSTEE HARDWICK MOVED, TRUSTEE BOYD SECONDED to adopt Resolution 08-12 appropriating additional sums of money to defray expenses in excess of amounts budgeted for the Town of Deer Trail. Voting was as follows: YES: Fields, Hardwick, Mergl, Monnahan, Venter, Boyd NO: None ABSTAIN: None ABSENT: Wood The Mayor declared the motion carried.
NEW BUSINESS
Resolution 09-01 – Designating Posting Places
TRUSTEE HARDWICK MOVED, TRUSTEE MERGL SECONDED to approve Resolution 09-01 designating three public places for the posting of public meetings of the Deer Trail Board of Trustees: the Town Hall, the Post Office, and The Corner. Voting was as follows: YES: Hardwick, Mergl, Monnahan, Venter, Boyd, Fields NO: None ABSTAIN: None ABSENT: Wood The Mayor declared the motion carried.
Resolution 09-02 – Calling for a Special Election
TRUSTEE HARDWICK MOVED, TRUSTEE MERGL SECONDED to approve Resolution 09-02 calling for a special municipal election on Tuesday, March 31. Voting was as follows: YES: Mergl, Monnahan, Venter, Boyd, Fields, Hardwick NO: None ABSTAIN: None ABSENT: Wood The Mayor declared the motion carried.
TRUSTEE MONNAHAN MOVED, TRUSTEE MERGL SECONDED to eliminate the recall petition for Dutch Venter and remove it from the special election ballot because of use of his nickname Dutch, not his real name Harry, pending attorney approval of the removal. Voting was as follows: YES: Monnahan, Venter, Boyd, Fields, Hardwick, Mergl NO: None ABSTAIN: None ABSENT: Wood The Mayor declared the motion carried.
Resolution 09-03 – Appointing Election Judges
TRUSTEE MERGL MOVED, TRUSTEE MONNAHAN SECONDED to approve Resolution 09-03 authorizing the Town Clerk to appoint election judges for Deer Trail’s special municipal election to be held on Tuesday, March 31 and establishing a rate of pay. Voting was as follows: YES: Venter, Fields, Mergl, Monnahan NO: Boyd, Hardwick ABSTAIN: None ABSENT: Wood The Mayor declared the motion carried. TRUSTEE HARDWICK MOVED, TRUSTEE MONNAHAN SECONDED to pay election judges $100/day/judge for the special municipal election to be held on Tuesday, March 31. Voting was as follows: YES: Boyd, Fields, Hardwick, Mergl, Monnahan, Venter NO: None ABSTAIN: None ABSENT: Wood The Mayor declared the motion carried.
Initiative Ordinances The Board discussed the initiative ordinances submitted by The Super Duper Really Concerned Citizens of Deer Trail Committee, Phillip Steel and David Boyd.
TRUSTEE MONNAHAN MOVED, TRUSTEE VENTER SECONDED that Town Attorney Stan Kimble research the limitations on initiative ordinances and requests that may be submitted to the Town. Voting was as follows: YES: Fields, Hardwick, Mergl, Monnahan, Venter NO: Boyd ABSTAIN: None ABSENT: Wood The Mayor declared the motion carried.
Auditor The Board reviewed a proposal submitted from Lauer, Szabo & Associates, P.C., for auditing services. No action was taken.
Colorado Pet Overpopulation Fund Donation Request The Board discussed a donation to the Colorado Pet Overpopulation Fund. No action was taken.
Liquor License Renewal – The Corner
TRUSTEE MONNAHAN MOVED, MAYOR FIELDS SECONDED to approve renewal of the liquor license for The Corner. Voting was as follows: YES: Hardwick, Mergl, Monnahan, Venter, Boyd, Fields NO: None ABSTAIN: None ABSENT: Wood The Mayor declared the motion carried.
TRUSTEES’ COMMENTS
Trustee Monnahan asked when the Town’s tree pile was going to be burned. He was told that some residents are cutting firewood from the pile. No further discussion was held.
ADJOURNMENT
MAYOR FIELDS adjourned the regular meeting at 8:16 p.m.
______________________________ Frank Fields, Mayor
ATTEST
__________________________ Patti K. Owens, Town Clerk
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