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TOWN OF DEER TRAIL, COLORADO BOARD OF TRUSTEES Regular Meeting July 3, 2007
CALL TO ORDER
The Board of Trustees of the Town of Deer Trail met in regular session on Tuesday, July 3, 2007 at the Town Hall, 555 Second Avenue, Deer Trail, Colorado. Mayor Jim Johnson called the meeting to order at 7:00 p.m.
ROLL CALL
Mayor Jim Johnson Trustees Present: Gary Lavoie Bob Sanger Tami Stoumbaugh Dutch Venter Melvin Wood
Staff Present: Patti Owens, Town Clerk
APPROVAL OF AGENDA
TRUSTEE STOUMBAUGH MOVED, TRUSTEE WOOD SECONDED to approve the agenda. The motion carried.
APPROVAL OF THE MINUTES
TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED to approve the June 7, 2007 regular meeting minutes and the June 21, 2007 special meeting minutes. The motion carried.
PUBLIC COMMENTS
No one had comments.
REPORTS
Water & Sewer The Town’s wells pumped 3,243,200 gallons of water in June, 2007.
Mayor’s Report The Mayor reported that final phase of abatement on the building containing asbestos at 692 First Ave. is scheduled to conclude on Thursday, July 12.
Town Clerk’s Report The Town Clerk reported that the fireworks display will be Wednesday, July 4 at dusk.
APPROVAL AND PAYMENT OF BILLS
TRUSTEE WOOD MOVED, TRUSTEE LAVOIE SECONDED to approve the payment of the bills. Voting was as follows: YES: Johnson, Lavoie, Sanger, Stoumbaugh, Venter, Wood NO: None ABSTAIN: None ABSENT: Fields The Mayor declared the motion carried.
UNFINISHED BUSINESS
Wastewater Project -Lagoon Fencing The Board reviewed two bids for the wastewater lagoon fencing project. Westward Fence, LLC submitted a bid for $29,584.96 which included $16,673.21 for materials, $2,018 for concrete, and $5.25/ft. for installation. Palmer Fencing submitted a bid for $2.95/ft. for installation. The Town can purchase materials for $14,971.27 and concrete for approximately $2,000.
TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED to purchase materials and concrete for the chain link fence, and award the installation to Palmer Fencing at $2.95/ft. Voting was as follows: YES: Lavoie, Sanger, Stoumbaugh, Venter, Wood, Johnson NO: None ABSTAIN: None ABSENT: Fields The Mayor declared the motion carried.
CDBG Projects The Board reviewed five bids for the CDBG asphalt paving project: Kiewit Western Co. $49,000.00 Chacon Paving, Inc. $50,879.68 Aggregate Industries $53,100.00 Quality Paving Co. $54,140.00 Colorado Asphalt Services, Inc. $58,160.00
TRUSTEE LAVOIE MOVED, TRUSTEE WOOD SECONDED to approve the bid submitted by Kiewit Western Co. in the amount of $49,000 for the CDBG asphalt paving project. Voting was as follows: YES: Sanger, Stoumbaugh, Venter, Wood, Johnson, Lavoie NO: None ABSTAIN: None ABSENT: Fields The Mayor declared the motion carried.
NEW BUSINESS
Ordinance No. 240 – Sales Tax In order to place a sales tax issue on the November ballot, the Board must approve an ordinance stating the same.
TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED to approve Ordinance No. 240 levying a retail sales and use tax within the Town of Deer Trail, Colorado, establishing a method for collection of the tax and penalty for violation, and providing for the submission of the ordinance to a vote of the registered electors at a November 6, 2007 special election. Voting was as follows:
YES: Stoumbaugh, Wood, Johnson, Lavoie, Sanger NO: Venter ABSTAIN: None ABSENT: Fields The Mayor declared the motion carried.
Coordinated Election Intergovernmental Agreement
TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED to approve the Intergovernmental Agreement for Coordinated election with Arapahoe County for the November 6, 2007 election. Voting was as follows: YES: Wood, Johnson, Lavoie, Sanger, Stoumbaugh NO: Venter ABSTAIN: None ABSENT: Fields The Mayor declared the motion carried.
Fence Regulations
TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH MOVED to include fencing rules and regulations in the building permit process. Voting was as follows: YES: Wood, Johnson, Lavoie, Sanger, Stoumbaugh, Venter NO: None ABSTAIN: None ABSENT: Fields The Mayor declared the motion carried.
More information will be available at the August 1 board meeting.
TRUSTEES’ COMMENTS Trustee Lavoie would like the Board to consider a mobile home ordinance. He also asked who estimated the amount of biosolids that were to be removed from the old wastewater lagoon for bidding purposes. The Town’s engineers, GMS, Inc., did the estimation which was about 40% higher than the actual biosolids removed.
Trustee Venter asked about ownership of the old sewer lagoon. The landowner, Jackie Pelton, will get possession as soon as the biosolids project is completed.
ADJOURNMENT
TRUSTEE SANGER MOVED, TRUSTEE STOUMBAUGH SECONDED to adjourn the meeting. The motion carried.
The regular meeting was adjourned at 7:21 p.m.
______________________________ James F. Johnson, Mayor
ATTEST
__________________________ Patti K. Owens, Town Clerk
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