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TOWN OF DEER TRAIL, COLORADO BOARD OF TRUSTEES Special Meeting March 11, 2008
CALL TO ORDER
The Board of Trustees of the Town of Deer Trail met in special session on Tuesday, March 11, 2008 at the Town Hall, 555 Second Avenue, Deer Trail, Colorado. Mayor Pro Tem Tami Stoumbaugh called the meeting to order at 7:00 p.m.
The purpose of the meeting was to determine trustee candidates’ order on the April 1 ballot, consider Elks’ special events permit, and discuss the Spur Mountain Timber Annexation and Turecek West Annexation. ROLL CALL
Mayor Pro Tem Tami Stoumbaugh Trustees Present: Frank Fields Gary Lavoie Bob Sanger Dutch Venter Melvin Wood
Staff Present: Patti Owens, Town Clerk
CANDIDATES’ BALLOT Audience member Kenny Fields drew candidates’ names to determine their order on the April 1, 2008 ballot. Candidates’ names will be in the following order: David O. Boyd, Frank Fields, Gary Lavoie, Ron Schaffer, Bob Sanger, Robert Hardwick.
ELKS SPECIAL EVENTS PERMIT
TRUSTEE LAVOIE MOVED, TRUSTEE WOOD SECONDED to approve the Elks’ Special Events Permit application for March 29 and 30. Voting was as follows: YES: Fields, Lavoie, Sanger, Stoumbaugh, Venter, Wood NO: None ABSTAIN: None ABSENT: Johnson The Mayor Pro Tem declared the motion carried.
SPUR MOUNTAIN TIMBER ANNEXATION Items discussed were: water/wastewater; land dedication; and access to Arapahoe County Road 38. Kevan Northup from Spur Mountain Timber stated it would cost $17,000-$40,000 to bore under the railroad track for a wastewater line to serve the development and asked if the Board would allow him to install a septic tank instead. Also because of the boring costs, Northup asked the Board to allow him to apply for a well permit instead of hooking onto Town water. Northup agreed to meter and pay for the water once the well is working.
TRUSTEE LAVOIE MOVED, TRUSTEE FIELDS SECONDED to allow Spur Mountain Timber to install a septic system and apply to the state for a permit to dig a well, and in case of denial of the well permit, the Town guaranteeing water as far as the meter pit on the west side of Highway 40 near Elm Street, then waiving the $3,500 system development charge (tap fee) because of the projected and estimated benefit to the Town of the proposed development, if the development occurs before April 1, 2009. Voting was as follows: YES: Lavoie, Sanger, Stoumbaugh, Venter, Wood, Fields NO: None ABSTAIN: None ABSENT: Johnson The Mayor Pro Tem declared the motion carried.
The two percent land dedication, approximately 1 ½ acres, to the Town to be used for public purposes (or cash in lieu) was discussed. The acreage will be determined by taking two percent of the sum of the 13 acres to be annexed for Spur Mountain Timber plus the 64 acres to be annexed in the Turecek West Annexation. Trustee Lavoie suggested the land dedication be used as a location for a helipad for emergency purposes.
TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED to take a five-minute break at 7:24 p.m. so Mayor Pro Tem Stoumbaugh could contact Vic Behrens of the Rescue Squad to discuss the helipad. The motion carried.
The regular meeting reconvened at 7:31 p.m.
Mayor Pro Tem Stoumbaugh reported that Behrens was receptive to the idea of locating the helipad on the property as long as easy access was available and the area was free of overhead electrical wires. The possibility of a train stopped on the tracks blocking access to the helipad was also discussed.
TRUSTEE WOOD MOVED, TRUSTEE SECONDED to temporarily approve acceptance of two percent land dedication of Spur Mountain Timber’s annexed property to be used for a helipad. Voting was as follows: YES: Sanger, Stoumbaugh, Venter, Wood, Fields, Lavoie NO: None ABSTAIN: None ABSENT: Johnson The Mayor Pro Tem declared the motion carried.
TURECEK WEST ANNEXATION
TRUSTEE STOUMBAUGH MOVED, TRUSTEE LAVOIE SECONDED to waive the annexation impact report and fiscal report for the Turecek West Annexation. Voting was as follows: YES: Stoumbaugh, Venter, Wood, Fields, Lavoie, Sanger NO: None ABSTAIN: None ABSENT: Johnson The Mayor Pro Tem declared the motion carried.
TRUSTEE STOUMBAUGH MOVED, TRUSTEE LAVOIE SECONDED to allow the two percent land dedication be taken from the combined total acreage of the Turecek West Annexation (64 acres) and the Spur Mountain Timber Annexation (13 acres) for a total of 1.5 acres. Voting was as follows: YES: Venter, Wood, Fields, Lavoie, Sanger, Stoumbaugh NO: None ABSTAIN: None ABSENT: Johnson The Mayor Pro Tem declared the motion carried.
TRUSTEE WOOD MOVED, TRUSTEE STOUMBAUGH SECONDED to approve the Turecek West Pre-Annexation Agreement, Annexation Petition, and Annexation Agreement. Voting was as follows: YES: Wood, Fields, Lavoie, Sanger, Stoumbaugh, Venter NO: None ABSTAIN: None ABSENT: Johnson The Mayor Pro Tem declared the motion carried.
TRUSTEE STOUMBAUGH MOVED, TRUSTEE WOOD SECONDED to approve Resolution 08-04 finding substantial compliance for an annexation petition filed with the Town of Deer Trail, for property to be known as the Turecek West Annexation to the Town of Deer Trail and setting a public hearing for Tuesday, April 8, 2008 at 7:00 p.m. Voting was as follows: YES: Fields, Lavoie, Sanger, Stoumbaugh, Venter, Wood NO: None ABSTAIN: None ABSENT: Johnson The Mayor Pro Tem declared the motion carried.
ADJOURNMENT
TRUSTEE LAVOIE MOVED, TRUSTEE WOOD SECONDED to adjourn the meeting. The motion carried.
The special meeting was adjourned at 7:40 p.m.
______________________________ Tamara Stoumbaugh, Mayor Pro Tem
ATTEST
______________________________ Patti K. Owens, Town Clerk
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