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TOWN OF DEER TRAIL, COLORADO BOARD OF TRUSTEES Regular Meeting October 7, 2008
CALL TO ORDER
The Board of Trustees of the Town of Deer Trail met in regular session on Tuesday, October 7, 2008 at the Town Hall, 555 Second Avenue, Deer Trail, Colorado. Mayor Frank Fields called the meeting to order at 7:00 p.m.
ROLL CALL
Mayor: Frank Fields Trustees Present: David Boyd Robert Hardwick Gerald Mergl Harry Venter
Staff Present: Patti Owens, Town Clerk
APPROVAL OF AGENDA
TRUSTEE HARDWICK MOVED, TRUSTEE BOYD SECONDED to approve the agenda with the addition of Dump Truck Repair to New Business. The motion carried.
APPROVAL OF THE MINUTES
TRUSTEE HARDWICK MOVED, TRUSTEE BOYD SECONDED to approve the September 1, 2008 regular meeting minutes. The motion carried.
PUBLIC COMMENTS
Kendra Boyd asked who is in charge of maintaining the Town website. The Town Clerk responded that she maintains the website when time allows.
Cara Martin asked about the smell in the Town’s water. Trustee Boyd briefly explained the Town’s chlorination and daily testing procedures.
Marissa Hauser asked if the Town’s nuisance ordinance is still on the books and if it is being enforced. Mayor Fields responded that the ordinance is still on the books and is not being enforced at this time.
Susan Eldringhoff presented pictures of metal cutouts that the Jockeyettes will be placing on poles along Cedar Street.
Pam Stoumbaugh said the Jockeyettes are still pursuing the old-fashioned light posts to be placed in Spirit of the Prairie Park.
REPORTS
Water & Sewer The Town’s wells pumped 2,234,660 gallons of water in September, 2008.
APPROVAL AND PAYMENT OF BILLS
TRUSTEE HARDWICK MOVED, TRUSTEE VENTER SECONDED to approve the payment of the bills. Voting was as follows: YES: Boyd, Fields, Hardwick, Mergl, Venter NO: None ABSTAIN: None ABSENT: Wood The Mayor declared the motion carried.
UNFINISHED BUSINESS
Sewer Tap – 785 Third Avenue
TRUSTEE VENTER MOVED, TRUSTEE BOYD SECONDED to allow Archie Lloyd, 785 Third Avenue, to tap into his private water service line and private wastewater service line, to connect another trailer on his lot at no charge. Voting was as follows: YES: Fields, Hardwick, Mergl, Venter, Boyd NO: None ABSTAIN: None ABSENT: Wood The Mayor declared the motion carried.
2009 CDBG Application The 2009 CDBG grant application is due on Monday, October 20.
TRUSTEE HARDWICK MOVED, TRUSTEE BOYD SECONDED to submit a 2009 CDBG application for asphalt paving of the following streets, prioritized in the following order: Third Avenue, Cedar Street to Fir Street; Elm Street, Second Avenue to Third Avenue; Fir Street, Second Avenue to Third Avenue; Fourth Avenue, Burton Street to Vine Street; Vine Street, Fourth Avenue to Fifth Avenue; Fifth Avenue, Vine Street to Burton Street; Burton Street, Fifth Avenue to Fourth Avenue. Voting was as follows: YES: Hardwick, Mergl, Venter, Boyd, Fields NO: None ABSTAIN: None ABSENT: Wood The Mayor declared the motion carried.
Trustee Appointment The two people considered for appointment to the vacant trustee position were John Monnahan and Cody Stoumbaugh.
TRUSTEE VENTER MOVED, TRUSTEE BOYD SECONDED to appoint John Monnahan to the Board of Trustees. Voting was as follows: YES: Mergl, Venter, Boyd, Fields NO: Hardwick ABSTAIN: None ABSENT: Wood The Mayor declared the motion carried. NEW BUSINESS
2009 Budgets The Town Treasurer presented budgets for the General Fund, Water Fund, Sewer Fund, Open Space Fund, and Conservation Trust Fund.
TRUSTEE VENTER MOVED, TRUSTEE BOYD SECONDED to accept the proposed 2009 budgets. Voting was as follows: YES: Mergl, Venter, Boyd, Fields, Hardwick NO: None ABSTAIN: None ABSENT: Wood The Mayor declared the motion carried.
Liquor License Renewal – Elks
TRUSTEE HARDWICK MOVED, TRUSTEE MERGL SECONDED to approve renewal of the liquor license for BPOE Lodge #2307. Voting was as follows: YES: Venter, Boyd, Fields, Hardwick, Mergl NO: None ABSTAIN: None ABSENT: Wood The Mayor declared the motion carried.
Special Events Permit – Elks
TRUSTEE BOYD MOVED, TRUSTEE HARDWICK SECONDED to approve the Special Events Permit submitted by BPOE Lodge #2307 for October 31 and November 1. Voting was as follows: YES: Boyd, Fields, Hardwick, Mergl, Venter NO: None ABSTAIN: None ABSENT: Wood The Mayor declared the motion carried.
Town Clerk Assistant Trustee Hardwick suggested the Board hire a Town Clerk Assistant to fill in for the Town Clerk when she is gone. No action was taken.
2007 Audit
TRUSTEE BOYD MOVED, TRUSTEE VENTER SECONDED to accept the 2007 audit submitted by Johnson, Holscher, and Co. Voting was as follows: YES: Fields, Hardwick, Mergl, Venter, ,Boyd NO: None ABSTAIN: None ABSENT: Wood The Mayor declared the motion carried.
Dump Truck Repair The Board reviewed an estimate submitted by DMT Auto for repair of the dump truck in the amount of $3,751.14. No action was taken.
TRUSTEES’ COMMENTS Trustee Mergl reported that Pete Tisserat had expressed thanks to the Town for responding to a request to contact the gas remediation company about spreading crushed asphalt on a work site near the Phillips 66 station.
Mayor Fields gave a brief report on his meeting with Bob Toll from Arapahoe County Open Space and discussed scheduling a work study session to give the Board an overview of their project on the former Helling property.
ADJOURNMENT Mayor Fields adjourned the meeting at 8:10 p.m.
______________________________ Frank Fields, Mayor
ATTEST
__________________________ Patti K. Owens, Town Clerk
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